Human Resource Management Assignment: Job Description & Recruitment

This document presents a comprehensive solution to a Human Resource Management assignment. It begins with a detailed job description for an Administrative Assistant, outlining responsibilities, qualifications, and skills required. The assignment then develops a recruitment plan, including a timeline, responsible parties, and sample advertisement to attract potential candidates. Furthermore, the document provides a set of interview questions designed to assess candidates effectively. Finally, a rubric is included to evaluate candidates based on criteria such as qualifications, experience, skill sets, and overall impression. The solution is complete with references and a bibliography, making it a valuable resource for students studying Human Resource Management.

Running head: Human Resource Management
Human Resource Management
Name of the Student:
Name of the University:
Author’s note:

2Human Resource Management
Table of Contents
Job Description................................................................................................................................2
A Recruitment Plan with sample advertisement..............................................................................3
Interview Questions.........................................................................................................................5
Rubric for Evaluating Candidates....................................................................................................5
Reference and Bibliography............................................................................................................6

3Human Resource Management
Job Description
JOB DESCRIPTION
Position Administrative Assistant
Reports to: Director of Operations
Responsibilities: The candidate is responsible to carryout smooth process and bring
efficiency in the workplace. The general responsibilities and task of
Administrative Assistant are:
 Answer to the direct calls and handle the calls in the most
appropriate manner and maintaining contact list.
 Scheduling and Organizing meeting and appointments.
 Producing and maintaining faxes, memos and letters of the
company.
 Maintaining files and preparing documents for business trips
and meetings.
 Maintain up-to-date employee holiday records.
 Directing and greeting the new visitors and staff to the
organization.
 Making orders and keeping required suppliers for office works.
 Resolving the administrative problems.
In overall contributing towards team effort and getting appropriate
results.
Qualification Bachelor in Business Administration
Diploma in Business Administration
Bachelor in Business Administration
Experience 1-2 year experience
Skills Sets Proficiency in Microsoft Office
Good knowledge on Goggle Docs
Good in task management and time management.
Proficient knowledge on projects.

4Human Resource Management
A Recruitment Plan with sample advertisement
The recruitment plan will be as follows:
Activity Notes Timeframe Person Responsible
Evaluating the
vacant position and
number of positions
to be filled.
The organization
would look for all the
vacant position first.
One month Human Resource
Executive
Preparing the job
description with
responsibilities and
skills set require.
The job descriptions
are prepared
15 days Human Resource
Executive
Advertising Recruitment
advertising is done in
order to attract the
potential candidates.
One month Marketing team
Outsourcing
potential candidates
for the candidates
through online job
portals, referrals
and campus drives.
The HR recruiter will
have to outsource the
candidates who can
match with the vacant
position criteria.
On-going process HR recruiter
Administrative Assistant
About the Organization
The organization strives at producing healthy and fine product to the customers and build a
workforce with highly skilled members within the organization.
Role of Administrative Assistant
 Answer to the direct calls and handle the calls in the most appropriate manner and
maintaining contact list.
 Scheduling and Organizing meeting and appointments.
 Producing and maintaining faxes, memos and letters of the company.
 Maintaining files and preparing documents for business trips and meetings.
 Maintain up-to-date employee holiday records.
 Directing and greeting the new visitors and staff to the organization.
 Making orders and keeping required suppliers for office works.
 Resolving the administrative problems.

5Human Resource Management
Interview Questions
Introduce yourself?
Share your past experience with this job?
What will make you a good administrative assistant?
Do you consider yourself as a good administrative assistant?
Rubric for Evaluating Candidates
Criteria Very
Good (5)
Good
(4)
Satisfactor
y (3)
Limited
(2)
Unsatisfactory
(1)
Score
Required
Qualificatio
n
Proficiency
in English
Experience
on the same
field
Required
skill sets
Situational
analysis
Overall
impression
of the
candidate on
the
interviewer
Total

6Human Resource Management
Reference and Bibliography
Adhabi, E. and Anozie, C.B., 2017. Literature review for the type of interview in qualitative
research. International Journal of Education, 9(3), pp.86-97.
Dipboye, R.L., 2017. The selection/recruitment interview: Core processes and contexts. The
Blackwell handbook of personnel selection, pp.119-142.
Pató, B.S.G., 2017. Formal options for job descriptions: theory meets practice. Journal of
Management Development.
Stewart, G.L. and Brown, K.G., 2019. Human resource management. John Wiley & Sons.