Analysis of Internal and External Recruitment Methods in HRM

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Human Resource Management
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Table of Contents
P2. Advantages and disadvantages of internal and external recruitment........................................3
P7.....................................................................................................................................................6
1. The design of a job specification for one of a number of given positions in the
organization.................................................................................................................................6
2. A CV for each student, tailored to apply for one of the positions advertised by another
team..............................................................................................................................................6
3. Documentation of preparatory notes for interviews, interview notes based on selection
criteria and a justified decision of the candidate.........................................................................8
References......................................................................................................................................10
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P2. Advantages and disadvantages of internal and external recruitment
The business organizations can recruit the most effective, efficient & suitable employees for
conducting the business with the help of both the internal & external process of recruitment.
Internal recruitment: When the organizational vacancies are being filled up by the business
managers from its internal workforce, is called the process of internal recruitment. Following are
the appropriate methods of internal recruitment, along with their advantages & disadvantages:-
 Promotion: This method is used to fill up the higher level of position with the
experienced workers already working in the business organization. As because the
business managers work with their employees, they already know about the effective
capabilities of the employees.
 Internal Advertisement: Any other vacant business position can be recruited with the
internal efficient employees by giving them the notice on the bulletin boards or the
informative memo can also be sent to them (Lotich, 2014).
 Temp to Hire: Those employees who were being recruited for the temporary job in the
business on the basis of full time, this process is called as the “temp to direct” or “temp to
hire”. The full time recruited temporary employees to involve the increasing working
hours, maximum responsibilities & also the higher amount of payment.
 Hiring a Retired Employee as a Contractor: All the retired employees are very much
experienced & they know how difficult organizational situations can be managed
effectively & efficiently. Therefore, hiring these retired employees as the business
contract worker is simple & beneficial in against of recruiting the new ones (Gerard,
2018).
Advantages:-
 The business structure is being known by the employees & also they have the great
experience.
 The strong trust & relation between managers & employees.
 The growth of employees gets enhanced within the organizational business.
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Disadvantages:-
 A large number of conflicts can be increased among all the organizational employees.
 This method can limit the available choices for efficient & innovative employees.
 In order to replace the person, the organization needs to hire someone very effective
(Gish, 2018).
External recruitment: When the vacancies of the organization are being filled up by the
effective & efficient applicants from outside the business organizations, this is called as the
external form of recruitment. Following are the methods of the external recruitment process:-
 Job Boards: Posting the vacancies of the job can be shown on the top of the job boards.
It includes the detailed description of the vacant job including the “applicant tracking
system” for determining which person applied for the job.
 Social Media: The interaction level can be build up on the social & online websites, for
finding out the external efficient candidates.
 Website: The vacant jobs can also be advertised on the websites among a large number
of effective candidates. The best choice can be chosen from the larger available options
(Gish, 2018).
 Referrals: The most efficient candidates can be referred to the owners & managers of
business organizations. Hence, the past relations are very necessarily to be maintained.
Advantages:-
 The new & creative innovation can be enhanced including efficient skills.
 The favorable competition can be enhanced.
 The politics can be reduced in the internal organizational structure.
 Effective & efficient growth can be enhanced.
Disadvantages:-
 The understanding of the organization may seem to be very limited.
 Involves the increased cost along with higher risk & also very time-consuming.
 Internal conflicts can be increased with the existing employees.
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 Sometimes, the new employees cannot be trusted much, as they disclose the relevant
information related to the company.
It is very essential for the business organization to effectively & appropriately select &
implement the recruitment method in order to hire the most efficient employees in the
organization which can surely help in achieving the defined organizational goals & can also
enhance the smooth operations in the business organization. Hence, all the methods must be
thoroughly studied & also the most efficient approaches must be adopted after measuring all its
strengths & weaknesses in order to determine about whether that recruitment method or the
effective approach is suitable for the overall business organization or not.
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P7.
1. The design of a job specification for one of a number of given positions in the
organization
Post- Data Analysis Manager
Location- Trafalgar Square, London, WC2N 5EJ
Department- Analysis Department
Description- Candidate needs to process the day-to-day data generated by the company.
Education- Master’s degree in mathematics & statistics.
Experience- Two to five years.
Skills- Effective Communication skills, skills for analyzing the relevant data, teamwork,
self-management, problem-solving, initiative & increased level of participation.
Job Purpose-To pursues the essential part of data analysis in the company “Costa Coffee”
for leading the overall organization.
Duties-Checking out the regular sheets & files every day, analysing the data with the
suitable specifications & practical measures.
Contact- Trafalgar Square, London, WC2N 5E.
2. A CV for each student, tailored to apply for one of the positions advertised by
another team
(Name)
(Email), (Phone No.), (Address).
Objective- Looking for an opportunity to get the efficient job experience regarding the position of
data analyst in the efficient organization.
Professional summary- The enhanced & complete practical knowledge for analyzing the data &
managing the day-to-day information of the company.
Core Qualifications
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Master’s degree in mathematics & statistics – (University & year)
Professional Qualifications
Junior data analyst in big multinational companies.
Academic Qualifications
Effectively educated & have a degree in mathematics & statistics.
Skills sets- Practical Skills, analyzing skills, Problem-solving skills.
Work Experience
Junior Data Analyst in the multinational company.
Hobbies- Listening to music & reading books.
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3. Documentation of preparatory notes for interviews, interview notes based on selection
criteria and a justified decision of the candidate.
With conducting & implementing the effective process of recruitment which is interview round
or method, the best & the most efficient students is being selected & hired for the business
organization of “Costa Coffee”.
(Source: Author, 2019)
Following are the effective notes being prepared for the session of interview:-
 Tell the short description regarding your previous job? Why you have left your previous job? What unique contributions you can innovate in our company? What is the biggest challenge being faced by you during your workplace? How can you motivate your team & make it to the lead, if became the team leader? Can you also perform the tasks of other departments, whenever the company will need
you?
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Step of
Preparation Setting Conduct of
Interview
Closing an
Interview Evaluation Reference
checks
Medical
examination

Job offer
We would like to invite you for handling your job position as the “Data Analyst Manager”. We
have found your effective skills & efficient capabilities will prove to be very beneficial for our
organization. The joining dates for you will be 02/09/19. We hope that working with you will be
a great experience for the overall business organization
Evolution process
For enhancing the increased growth & success in the organization, it is very necessary to
maintain the good & strong relations with each & everyone in the business organization. The
employees must be effectively skilled & experienced so that they can contribute to earning the
increased profit for the business organization.
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References
 Gerard, J., 2018. Disadvantages of Rewarding Employees With Gifts [Online] Chron.
Available at: http://smallbusiness.chron.com/disadvantages-rewarding-employees-gifts-
24166.html [Accessed: 05 Jan. 18].
 Gish, W., 2018. The Advantages of Having a Total Reward in Organizations [Online]
Chron. Available at: http://smallbusiness.chron.com/advantages-having-total-reward-
organizations-14161.html [Accessed: 05 Jan 18].
 Lotich, P., 2014. Advantages and Disadvantages of Performance Appraisals [Online] The
Thriving Small Business. Available at: https://thethrivingsmallbusiness.com/advantages-
and-disadvantages-of-performance-appraisals/ [Accessed: 05 Jan. 18].
 Wisestep, 2016. Advantages and Disadvantages of Job Description [Online] Wisestep.
Available at: https://content.wisestep.com/advantages-disadvantages-job-description/
[Accessed: 05 Jan. 18].
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