Sainsbury's HRM Report: Recruitment, Talent & HR Systems Analysis

This report examines Human Resource Management (HRM) practices within Sainsbury's, a major UK supermarket chain. It details the roles and functions of the HR department, including staffing, policy development, compensation, legal compliance, training, and employee protection. The report also evaluates the effectiveness of Sainsbury's recruitment and selection strategies, highlighting the use of social media and employee referral programs. Furthermore, it explores talent management approaches and the implementation of HR systems and procedures to achieve organizational goals. The analysis emphasizes the importance of aligning HR practices with business objectives to enhance employee performance and retention. Desklib provides this and many other solved assignments for students.

Human Resource
Management Report

Contents
INTRODUCTION...........................................................................................................................3
TASK...............................................................................................................................................3
Role of the HR function within an organisational.......................................................................3
Effectiveness of recruitment and selection strategies..................................................................6
Approaches and practices of talent management.........................................................................8
Explore HR systems and procedures.........................................................................................11
CONCLUSION..............................................................................................................................14
REFERENCES..............................................................................................................................15

INTRODUCTION
Human resource management is referred as the approach which is implemented by the
organisation to manage employee and their performance for attaining organisational defined
goals and objectives efficiently and gain various competitive advantages. It is defined as the
process that includes various activities such as recruiting employee, managing their performance,
provides training regarding work to perform efficiently and offer appropriate compensation and
career development opportunities that help to motivate employees for achieving high work
performance. There are HRM department is formulated that facilitates the business to enhance
employee performance and retain them with organisation for long period of time. HR managers
of organisation plays important role in developing various organisational and employee policies
and strategy for ensuring effective and efficient organisational working. Managers examine
various internal as well as external business factors than develop effective planning after
considering all factors properly. There are various laws and legislations are formulated by the
government that must be included by the organisation in business practices to protect employees
and create effective employee relation among employee and employer (Analoui, 2017). In this
report the chosen organisation is Sainsbury that is second largest supermarket chain of United
Kingdom. The organisation is established in 1869 and founder is John James Sainsbury and the
headquarter is situated in London, England, UK. Organisation provides it products and services
in various counties. The report consists various roles and functions of human resource
management, recruitment as well as selection strategies that maintains organisational
performance are being discussed. Approaches of talent management and organisational system
and procedure is mentioned in this report that help business to attain organisational goals and
objectives efficiently.
TASK
Role of the HR function within an organisational
There are human resource management department is formulated by the organisation that is
responsible for motivating and managing employee performance properly. In the department HR
managers perform various functions that facilitates Sainsbury by enhancing employee
engagement and working performance in order to gain organisational defined objectives
efficiently (Botter, Rosa and Lima, 2018). HR managers are responsible for performing various

functions such as recruiting suitable employee, developed appropriate compensation structure,
policies and strategies for workplace and provides training as well as development opportunities
in order to motivate them and retaining with organisation. Roles and functions of HRM
department are mentioned below:
Staffing: Staffing is most important function of every organisation that ensure that
suitable employees are selected who perform organisation functions efficiently and help
Sainsbury to attain goals in well-defined manner. HR managers are liable for recruiting
appropriate employee at right time on right place (Cross and Dundon, 2019). There are proper
recruitment process and policies are formulated by the Sainsbury to find most suitable candidate
for filling vacant position of organisation. In staffing process various activities are included that
are defined below:
 Develop plan for staffing: HRM department of Sainsbury develop effective policies and
strategies for organisation recruitment and staffing that guide and lead the organisation
to hire potential employees within defined budget of staffing. The plans included various
information about organisational vacant positions, its requirements and responsibilities
as well.
 Develop policies to increase multiculturism at work place: Sainsbury helps their
employees to adopt multiculturism in business activities that facilitates the respective
organisation to manage employees who come from different backgrounds and cultures
and move them together to perform organisational functions (Hughes, 2018). The
policies are formulated to guide organisation as well as employees to accomplish defined
work in appropriate manner.
 Recruitment: recruitment is the important part of staffing process in which HR managers
of Sainsbury find suitable candidate for right job position who have defined skills and
capabilities to perform specific task in efficient manner.
 Selection: In the process of selection, Sainsbury take interview of all qualifies candidates
as well as select them on the bases of their knowledge and qualification. After selection
organisation provide them training and career development and motivates them to
perform defined task appropriately.
Develop workplace policies: HRM department of Sainsbury creates various effective as
well as fair organisational plans and policies that contains all information about organisation

vision, missions and objectives and planning to attain defined objectives properly, respective
organisation convey all plans and policies to organisational employees that enhance their
knowledge regarding their working. Sainsbury develops various policies and strategies such as
discipline process policy, vacation time as well as ethical policies and employees dress code.
Enhance employee retention rate: Retention of employees plays important role in
growth and development of organisation. Sainsbury maintains effective relationship with
employees and ensure effective working environment as well as motivates employees through
providing monetary and non-monetary benefits that satisfy employees and enhance their
retention rate. There are fair compensation structure is followed by the Sainsbury that enhance
employee morale as well as their working performance. Effective employee relation facilitates
the organisation to gain defined goals and objectives.
Compensation: Providing proper and effective compensation is the most important
function of HRM department that ensure that employee compensation must be fair, appropriate,
encourage employee as well as meet all defined parameters that facilitates to perform task
properly. It is termed as the monetary benefits that is got by the employees for there working
performance on organisation (Kasemsap, 2019). Sainsbury adopts performance-based
compensation structure in organisation that motivate employees to enhance their performance
level. Organisation provides various other benefits to employees such as sick leave, vacation
time, basic pay and retirement plans as well.
Implement employment laws: HRM department of Sainsbury analyse different laws as
well as legislations which impacts on the organisational policies and performance. Employment
laws facilitates the organisation to perform various functions and maintain proper working
environment. Thera are number of employment legislations are passed by the government to
protect employees at work place such as work safety laws, discrimination laws, labour
regulations and health as well as compensation related legislations (Keegan, Brandl and Aust,
2019). Sainsbury assess all changes in regulations and convey them to management department
for executing them in organisational functions and policies.
Training and development: When employees are getting hired in Sainsbury than
organisation provides training to employees regarding work in order to enhance their skills and
capabilities so they perform there functions efficiently. There are various career development
and advancement opportunities are provided that motivate them to achieve higher work

performance and attain all defined goals and objectives. Trainings are related to enhance the
skills of communication, job related skills, enhance team building actions and legal training that
enhance there work efficiency as well as retain them for long period of time.
Protection of employees: Sainsbury emphasis on safety as well as security of employees
that enhance employee performance and productivity of organisational employees. Respective
organisation formulates various rules and regulations to maintain safe and secure working
environment for employees. HR managers of Sainsbury analyse the working process and identify
the requirement of employee protection while doing work on machinery. There are various
federal and union standards are implemented by the Sainsbury. In organisation various safety
related issues such as ventilation, chemical hazards that impacts on the performance level of
employees.
Understanding of external business environment factors: HRM department plays
important role in identify and assessing external business environment factors that impacts on the
performance as well as functioning of Sainsbury and organisation have no control over these
factors. After evaluating these factors managers formulated effective policies and strategies to
run business functions properly and smoothly (Otoo, 2020). Respective organisation analyse the
changes in the employment laws and legislations, evaluates latest technologies and utilise social
media channels to promote their products for the purpose of overcome the challenges of external
factors.
Effectiveness of recruitment and selection strategies
Recruitment: The concept of recruitment is referred as the process that facilitates the
organisation to attract candidates and find as well as hire most suitable candidate who is fit for
the defined job role and perform all functions efficiently. It is considered as the activities of
identifying candidates, attracting then, screening on the bases of requirements, shortlisting and
take interviewing to select the bast candidate among pool of applicants. Some factors are defined
below:
Social media recruitment: In current business environment, organisations implement
various social media platforms in the process of recruitment of employees. Sainsbury attractive
profiles on different social media channels and share post on them regarding vacant job positions
with selection criteria.

Employee referral programmes: It is used by the Sainsbury to potential as well as talented
employees that enhance effectiveness of recruitment process. Employee referral programmes
implemented by the organisation to recruit employees through references of current employees.
There are various perks as well as other benefits are offered employees for their successful
referral that inspire them to increase their working performance and facilitates organisation by
reducing the employee turnover.
Selection: The process of selection includes various functions like hiring appropriate
employees on organisational vacant positions. Basically, it is the negative process in which
unsuitable candidates are eliminated and suitable employees are being hired. Some effectiveness
of selection are mentioned below:
Knowledge, abilities and skills: It is considered as the efficient and traditional process of
selecting suitable employees according to their knowledge as well as skills. HR department of
Sainsbury assess need of employees and develop list of abilities that is required to perform
specific functions of job.
Outsourcing selection strategy: In this phase of selection strategy business recruit specialist
for hiring appropriate employees for organisation for the specific job role (Parham and
Tamminga, 2018). Whole hiring procedure is done by outsourcing organisation and final
selection is being done by the organisation for getting suitable candidates.
The recruitment type of process is most essential concept in Sainsbury. When organisation
has effective recruitment and selection policy then they can easily remove the issue of employee
turnover ratio (Cockburn, 2017). They can easily make appropriate choice of selecting right
candidate that is directly concerned with competence value within organisation. The strategy of
recruitment and selection is one type of standardise operation that influence overall Sainsbury
performance. As this is directly linked with work ethics along with business aim to improve
actual performance of company. The ultimate reason of recruitment and selection to facilitates
transparent procedure of hiring appropriate personnel that is relevant with the job profile. There
is great competence and effectiveness in process of recruitment and selection strategy to boost
organisation performance. In context of Sainsbury, it is hard to execute strategy of recruitment
and selection because this is directly linked with the organisation performance. That is why HR
of Sainsbury give much attention towards more value towards choosing more suitable candidate
that can fill vacant position in the company and accomplish overall goal and objective of

company. Here are some considerations that state the reason of effectiveness of recruitment and
selection strategy in order to boost performance of employee.
 Aim of this strategy is to hire best, experienced and skilled employee that fit to the
company job position. When company hire best and most suitable candidate while
matching job position and employee skill set then they can easily achieve its goal of
company (McFarland, 2020). The skilled employee always results in performing best
result that will raise overall competence and productivity in organization.
 When company fail to match skill set of employees with job role then it is hard to choose
right candidate to perform the task or operation of company. This will cost more in
training the unskilled employee and still there is less scope whether it can perform its job
task effectively or not. That is why there is great effectiveness while recruit or select best
employee.
 When employee skill and knowledge match with the job profile then it will turn as great
combination ever to raise organization performance. These type of employee will deliver
more results in favor of creativity, uniqueness and productivity in each task performance.
Employee act as valuable resource of company that covers ultimate competitive edge
from its competitors. As it is hard to copy someone knowledge and skill set of
employees. That is why Sainsbury give much focus upon improving its strategy related
with recruitment and selection because selection of appropriate candidate will enhance
its performance from its competitors.
 In strategy of recruitment and selection Sainsbury adopted most suitable approach
whether for internal or external selection of employee as it will save ultimate cost of the
company and make it stronger in financial position and performance wise. Effective
recruitment strategy considers both concept of internal and external so that they can
make easier choice while selecting suitable candidate. This will encourage actual
performance of employee and company.
Approaches and practices of talent management
Sainsbury formulates various strategies as well as practices that help organisation to
manage talent properly in order to enhance overall performance of organisation as well as
employees (Pérez-Conesa, Romeo and Yepes-Baldó, 2020). the concept of talent management is
referred as the procedure that includes various activities and functions such as hiring talented

people in organisation, manage them effectively and retain them with Sainsbury organisation for
long period of time. develops HRM department to manage employees, offer them positive
working environment and different career development opportunities that motivates employees
to attain higher work performance and facilitates to achieve defined goals and objectives
efficiently. Approaches of talent management are mentioned below:
Creating job description: Job description plays important role in recruiting and hiring
effective employees for Sainsbury from various sources such as internal as well as external.
Various information related to job are included in the effective job description such as roles and
responsibilities of job, power, skills required and working process that enhance overall
understanding of employees that facilitates them to perform in well-defined manner in order to
fulfil all expectations of organisation from them as well (Smith, Rohr and Panton, 2018). it
facilitates the Sainsbury to retain skilled and capable employee with organisation because they
know about their job roles. Respective organisation emphasis on developing proper and effective
job description that contains all required information as well as ensure that effective candidate is
being hired accordingly.
Performance measurement: Sainsbury analyse and monitor employee performance
regularly and guide as well as motivates them to enhance their performance level so, they are
capable to attain personal and professions goals with efficiency. The organisation conducts
employee performance evaluation process on regular bases that for the purpose of ensuring full
effectiveness of organisational functions. HR managers of organisation prepare overview on each
employee to identify the area of improvement. There are various benefits and bonuses are
provided to employees in Sainsbury that motivates them to perform properly.
Offer development opportunities: Sainsbury offers effective training as well as
development opportunities to current employees in order to increase their work-related skills and
capabilities that help them to perform defined task in properly to enhance organisational
performance. To enhance employees deep understanding about job role proper training is
provided that motivates employees to increase their working performance (Sparrow and Cooper,
eds., 2017). Training enhances employee efficiency, development opportunities, knowledge and
experience.
Appropriate compensation: Sainsbury provides appropriate compensation to their
employees that motivates them to perform in well-defined manner and retain with organisation

for long period of time. If organisation provide attractive compensation and other benefits to
employees that it creates positive brand image of organisation than its competitors. Apart from
salary, Sainsbury provides various other benefits to their employees as per their performance that
help to enhance their working performance and facilitates to contribute in accomplishing
organisation goas and objectives properly.
Selection process: Sainsbury’s human resource managers adopt proper selection process
to appoint appropriate and suitable candidate on organisational job position at right time than
training is being provided to them so, they can perform organisational functions properly and
help Sainsbury as well to attain defined goals efficiently (Tang,2019). Effective selection process
help organisation to take quick decision to recruit suitable candidate among pool of applicants. In
the selection process manager of Sainsbury ensure than right candidate is hired according to job
requirements.
Talent management model: Sainsbury adopts model of talent management which
includes various activities that help the organisation to manage employees at every hierarchical
level of organisation to retain talent within organisation in order to increase performance and
profitability. In talent management model different functions are included that are mentioned
below:
 Planning: As planning is the first step in which organisational objectives, working
process to achieve these goals and resources are planned and these planes and strategies
are communicated to employees to enhance their knowledge about Sainsbury’s ultimate
goals and organisational expectations form them. Plans are the roadmap that guide
employees to perform in defined manner to achieve objectives. By following planning,
organisation hire suitable employees who are able to enhance overall working
performance of Sainsbury.
 Attracting: There are different types of advertisements as well as promotions are
published by the Sainsbury for the purpose of attracting talented employees for the
specific job role (Turker, 2018). The model of talent management confirms that suitable
staff members are hired in organisation who perform all functions efficiently.
 Developing: Sainsbury provides various training to their employee to enhance their
knowledge, skills that provides career development opportunities. There are employee
development plan is being prepared by the Sainsbury that contains various information

related to job role and various challenges that are faced by the employees during
performing task. In the programme of onboarding, Sainsbury motivates employees that
enhance overall brand image of organisation than other competitors.
 Retaining: Retaining is the most significant part of talent management that facilitates the
Sainsbury to retain skilled and talented employees with organisation for long period of
time. Sainsbury provide training to their employees that enhance their engagement rate.
 Transforming: Once the employees are hired, proper development plans are formulated
by the Sainsbury that transform them into productive employees. Proper transfer their
employees from one department to another that help to enhance their skills and
capabilities to perform task properly.
Explore HR systems and procedures
Human resource system: HR system is referred as the procedure which helps Sainsbury to
collect relevant data and information that facilitates the organisation to formulates effective
policies and planning to achieve all defined objectives in most efficient manner. Sainsbury utilise
different human resource system that help to run all business functions and activities smoothly
(van der Laken, 2018). HR software solution is the most effective HR system that organisation to
perform task with full effectiveness. Some functions of HR system with organisational activities
are discussed below:
 HR system is used by the Sainsbury to storing and managing employee data and records.
Through this system, employees apply for leaves as well.
 HR system help to develop and maintain effective recruitment process through using
different technological aspects. By using latest technologies, Sainsbury maintain the real-
time attendance of employees.
 HR system evaluates the requirements of employee training for enhancing their skills and
capabilities that help to perform in proper manner.
Sainsbury adopts the automated HR system which helps it to resolve all problems and
conflicts as well as protect employees and organisational personal data and valuable information
from any external impacts. As HRM system considered as HR software which is used by
Sainsbury for the purpose of tracking and keeping employee record. There are various other
functions are performed by the HR system like assessing the need of recruitment, training and
allocating employees of particular job position according to their capabilities. In HR system

various modules are included like recruitment managers, depth reporting, recording employee
attendance and timesheet. Proper implementation of HR system in Sainsbury, facilitates to
reduce overall cost of organisation as well as help to perform all HR functions effectively and
efficiently.
Human resource process: HR process is referred as the approach which is performed in
systematic manner in order to perform all functions properly. Effective human resource process
helps organisational employees to establish communication with respective HR team and help
the human resource management department to resolve all problems and conflicts for the
purpose of enhancing employee productivity and performance level (VARDARLIER, 2020).
Sainsbury concentrates on improving various factors of human resource process to increase
responsive timing, eliminating errors and creates accountability of operations to enhance
organisational performance. In Sainsbury organisation, HR process plays important role to
conduct all human resource functions properly, enhance employee morale as well as satisfaction
level of customers that help to establish effective brand image in market. There are various
specialist are appointed by the respective organisation in HR team who take responsibility of
growth and development of organisation and execute all government legislation related to
employment within organisational functions in order to gain various competitive advantages in
competitive business environment than other competitors. It facilitates the Sainsbury to maintain
effective employee relation within organisation. There are various steps are included in HR
process that are mentioned below:
Human resource planning: It is the first step of HR planning in which managers analyse
and evaluate the requirements of recruitment in organisation. Humana resource manager of
Sainsbury assess that need of hiring people in organisation and creates various policies and
strategies as well as ensure their proper implementation these strategies for achieving
organisation goals through enhancing performance level (Yu, Baird and Tung, 2021). Sainsbury
managers maintain the balance among short as well as long-term staffing needs. Organisation
uses various HR software and organisational swot analyse organisational requirements.
Recruitment: When Sainsbury assess the need of recruitment with organisation than ir
perform all functions related to recruitment such as attracting appropriate candidates for applying
specific job position in organisation. In recruitment process, respective organisation conducts
various activities to hire suitable employees like allocating employees at defined job role,