Human Resource Management Functions and Practices at Toyota Report

This report provides a detailed analysis of Human Resource Management (HRM) functions and practices, using Toyota as a case study. It explores the core functions of HRM, including recruitment, selection, training and development, and employee relations, and justifies their importance. The report examines the strengths and weaknesses of recruitment and selection approaches, differentiating between internal and external methods, and highlights the welfare benefits of various HRM activities for both employees and employers. Furthermore, it assesses the effectiveness of HRM practices in relation to organizational profit and productivity. The report also emphasizes the value of employee relations in HRM decision-making, identifies key elements of employment legislation and their impact, and applies HRM principles to workload management. It concludes with a comprehensive overview of how Toyota utilizes these practices to achieve its business objectives and maintain a productive workforce.

Human Resource
Management

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
P1. Justify the functions and purpose, of HRM......................................................................1
P2. Strengths and weaknesses to selection and requirement approach .................................3
TASK 2............................................................................................................................................5
P3. Welfare of various Human Resource Management activities in the companies for both the
employee or employer............................................................................................................5
P4. Effectivity of various HRM activity at the period of increasing organisational profit and
productiveness........................................................................................................................6
TASK 3............................................................................................................................................7
P5. Examine the value of employee dealings in regards to determinative HRM decision
making....................................................................................................................................7
P6. Key elements of employment legislations and impact on judgement of HRM...............8
TASK 4............................................................................................................................................9
P7. Request of HRM activity in context to work load, using particular illustration..............9
........................................................................................................................................................10
CONCLUSION..............................................................................................................................11
REFERENCES..............................................................................................................................12

INTRODUCTION
Human resource management is an operation in so many companies which is designed
for maximization of employees working performance to achieve set business objectives and
target in operational manner. Generally, HRM concentrates on the people of management within
the organisation. On the other side HRM is the process of selecting, recruiting, vetting, hiring,
training, paying, employees in order to develop current skills of employee in an effective
manner. Therefore, the scope of HRM is very broad which consist all the functions of an
organisation. For the better understanding of this topic Toyota is chosen which is Japanese
company dealing in automobile sector at international level and HRM functions as well as
applications of work force planning. Along with this report will discuss about the benefits of
different practices of HRM for employees and employer. Efficiency of various HRM practices.
Lastly, importance of employee relation tis determined which affect HRM decision making,
employment legislations and elements of HRM practices application will get covered in this
report effectively (Baum, 2016).
TASK 1
P1. Justify the functions and purpose, of HRM
Human resource management is an important aspect for every business organisation.
There are different function of management which are executed by HR department like selection,
recruitment, training and development in order to maintain employee’s performance in order to
achieve objectives and goals in an effective manner. Therefore, there are few functions and
purpose of HRM, those are listed below:
Functions of HRM-
Managing employee's relation: As per this, employee relation is a broad concept which
is essential function of HR and helps to discover good employees in an effective way. In
reference to Toyota, they generally concentrate on sum total of individual efficiency. Manager of
this company mainly develop good relationship with other employees through the positive
reinforcement like benefits, rewards, recognition, promotion etc. that's why Toyota provide good
culture environment to their employees so they can work effectively in a friendly manner.
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Planning: It is the first function of HRM in which every employee is required to
accomplish their goals and objectives in an effective manner. In the case of Toyota, managers
prepared effective and essential plan in regards with resources and workforce planning such as
training and development programmes for existing of freshers and old employees as well as fulfil
their needs and requirement in an appropriate manner. Therefore, Toyota prepare lots of different
plan which also helps management in order to collect future and current needs within the
organisation properly.
Training and development: This is another important HRM practices for resource and
workforce planning. It is designed to improve current and future performance of workers by
maximising the employee’s ability on the basis of knowledge and education in a specific subject.
In reference to Toyota its operate their market globally by using the several new technologies
effectively. This company also have good trust on their employees as they are giving better
performance. Therefore, Toyota offers different type of training and workshop planning which
enhance the working performance of employees and team members in an effective manner.
That's why this function increase the employees development and growth properly (Brewster,
2017).
Purpose of HRM
 Human resource manage their entire selection and recruitment functions in order to make
their employees work according to the plans and policies. As per this Toyota, selection
process and workforce planning is done in the proper manner so that selection and
recruitment works effectively in order to achieve suitable workforce. It is done on the
behalf of targeted goals and job statement to meet goals and objectives in an appropriate
manner.
 The human resource manager of Toyota, offers several kinds of training and development
programmes in order to update the skills and knowledge within the organization.
 Lastly, the purpose of HRM in Toyota, is to motivate employees in order to increase
their working efficiency so that they will considers as a effective and necessary part of an
organisation and also helpful to achieve targeted goals and objectives in an appropriate
manner.
Mission and objectives of Toyota
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Mission statement:
Toyota mission statement is to offer higher level of safety in order to protect customer
life in a proper way. Along with this company also provide higher infrastructure to the local
communities to fulfil the customer's demand.
Objectives:
The main objective of this company is in order to increase customer satisfaction by
offering them higher quality of services and money value as well. Customer's satisfaction is very
much important for this organisation to maintain their market share and revenue in an
appropriate manner. Along with this its provide their services globally.
P2. Strengths and weaknesses to selection and requirement approach.
Recruitment: It is defines as the process of hiring and selecting applicants for the proper
job role within the company. Generally, recruitment procedure involves searching, screening and
selecting new employees within the organisation.
Approaches of Recruitment-
The three recruitment approaches are described below as:
Internal approach: In this approach vacancy of employees is filled by the existing
employees through transfer, promotion of employees etc. in reference to Toyota, commonly
depends on the transfer and promotion approach which is given below:
Transfer approach: It identifies the changing working environment within the
organisation by shifting one department from the another department as well as specific job
location to another job location. Therefore, this a helpful approach to its employees.
Promotion approach: It is the main effective type of reinforcement in which
knowledgable person shift from lower job profile to higher job profile. Therefore, this approach
bring good change in the employees as it increase the salary, status and position of employees.
Strength of recruitment and selection approach-
 This is effective tool and method rather then the external recruitment.
 It saves company time as no requirement to provide induction and training and
development programmes.
 It maximizes the securities of jobs towards the employees (DeCenzo, Robbins and
Verhulst, 2016).
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Weakness of recruitment and selection approach-
 There is very few scope because job vacancy cannot be fulfilled through the internal
sources.
 This can be create the issues towards the employer and employees.
External approach: It is the very attractive approach of employees at higher level.
According to this, Toyota operates their business functions at higher level in order to increase
their workforce by external source. That's why different approaches of external recruitment like
employment, employees referrals, advertisement, telecasting and so on. There are few method
which is used by Toyota, are listed below:
Campus recruitment: In this, Toyota generally focus on the professional or technical and
different management institute in order to select most effective candidates.
Direct recruitment: In this recruitment notice is mainly placed on the notice board for the
specific experience person from the technical branch and knowledge in a proper way.
Strength of External recruitment-
 It carries fresh possibilities as well as affect people in order accomplish goals in a proper
way.
 It cut down the chances of partiality.
Weakness of external recruitment-
 In this instance overwhelming approach but it is costly procedure.
 According to this conceptualization, external candidates request for higher salary and
wages.
Selection: It can be the opposite activity which involves in the piking best suitable
employees from the large chain of applier. According to this, Toyota usage little bit tough
interview round on the basis of shortlisted candidates. Apart from this organisation conduct face
to face interview, aptitude test, group discussion, personality test in order to hire or select right
people at the good place in a better way (Delery and Roumpi, 2017).
Strength-
 According to selection process calculation or real job performance is more than easy.
 As per the above discussion it is not much easy concept to confront pick process of
people through both picker and worker.
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 It is cheap and much reimbursement effective for ample figure of employees properly.
Weakness-
 It is less time overwhelming approach but in the some times it generate few conflicts or
issues within the company.
TASK 2
P3. Welfare of various Human Resource Management activities in the companies for both the
employee or employer.
Generally HRM practices determine as the helps of people to management in order increase their
working level within the organisation. It is very much essential practice in the present scenario. It
is helpful for companies in order to change and improve relations with employees and employer.
For this here, various HRM practices which mainly used through the manager of Toyota, are
listed below:
Training and Development: It is a necessary tool which mainly helps in improving the
skills and knowledge through the instructions. Together with these practices growth of
employees viewed as the supporting activity in which employer gives training to their employees
to enhance their working knowledge or skills for performing task in a proper way. Their benefits
are given below in regards with employees or employer.
Employer Employee
According to training and development
benefits the employers of Toyota, generate
better ways to develop unique strategy to their
employees in an effective manner in order to
achieve company goals and objectives
effectively (Jabbour and de Sousa Jabbour,
2016).
As per the training and development benefits,
Toyota employees, in several ways that helps
in incising their capabilities as well as guide
them towards cope up in higher competition
in a proper way.
Recruitment and Selection: This practice of HRM refers to the process of searching and
findings, attracting candidates who applies for the job position. Whereas, selection is a good term
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which is mainly used to select particular candidates at the right time, at the right place
effectively. Their benefits are listed below:
Employer Employee
Selection and Recruitment of Toyota
employers can get more rewards within the
company because they have aim to
accomplish their goals and develop good
environment in the organization.
With the help of this Toyota employees also
can get benefits in order to perform their job
and responsibilities to achieve objectives and
goals effectively.
Work life balance: It refers to the healthy environment of working between the
employer and employees in order to manage their working skills properly. It is also helpful to
reducing the stress level from them and make them happy as well as encourage them in regards
with their long terms goals in the company. Their benefits from this practice are listed below:
Employer Employee
In this, employers of Toyota are very much
successful and enthusiastic in order to develop
healthy workplace environment which helps
them in order enhance their productivity for
an organisation.
For Toyota employees this practice is much
beneficial because with the help of this they
can get motivate and works properly in the
company without any issues or conflicts.
Fair evaluation system: With the help of this Toyota, evaluates their employees working
performance effectively. This is very effective practice of HRM in order to encourage employees
towards their working performance so that they can achieve their goals properly. Their benefits
by this practice, are given below:
Employer Employee
According to this employers of Toyota can
get successful evaluation of the employees so
that it is benefited to effectively evaluated
plans in order to implemented on them by
giving the good training and development
With the help of this benefited system Toyota
employees determine their responsibilities
and duties. This practice also provide them
several area to improve their plans which they
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programmes (John Wiley & Sons.Brewster
and ET. AL, 2016).
are required.
P4. Effectivity of various HRM activity at the period of increasing organisational profit and
productiveness.
The effectiveness of different HRM practices are includes in several factors which are
helpful to increase productivity and profits of Toyota, are listed below:
Raising organisational profits: As per the chosen structure Toyota, recruitment and
selection process is much helpful in order to hire and select good candidates who can perform
their task effectively and also ability to achieve desired goals of an organisation, so that they can
meet effective profits. The system of fair evaluation always offered brief information in order to
check the performance of employees such as what kind of job role they have and what types of
result they are giving. On the other side development and training helps in developing the
formulation of different programmes in order to achieve targeted goals and objectives as well as
profits in an appropriate manner. In context to work life balance to employees this process help
in motivating them towards their work effectively. Therefore, all benefits from practices of HRM
raise or increase the profits of selected organisation properly.
Raising organizational productivity: For the selected company Toyota, recruitment and
selection helps a lot in order to involvement of employees and always encourage them towards
their achieving profits and objectives in an effective manner. In which evaluating system
identifies the performance of employees during the times of demand as they required. Whereas,
Training and development programmes are connected with the improvements or changes as
much it is needed in order to enhance these programmes according to the business operations
positively. In the case of Work life balance in this employees or employers have purpose in order
to implement on the negotiable employed hours as it cut down the worker stress level from the
company. At the end of healthy employed situation which mainly increases the productivity of
employees with the help of safe environment. That's why all practices of HRM are very helpful
to develop good culture. So that Toyota is able to increase their organisational productivity
properly in an proper mode (Kavanagh and Johnson, 2017).
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TASK 3
P5. Examine the value of employee dealings in regards to determinative HRM decision making.
Employee dealings and involvement (collaborative approach):
This approach determines the relationships and engagement of employees which is very
important for the success of the company. In this case, when employees of Toyota are much
energetic than it gives better results within the organization so that they can accomplish their
objects effectively. With the help of good employees or workers relation Toyota can develop
their innovative ideas in order to manage their operations and functions effectively. With the
help of this company can get higher profits at good level.
Effectiveness of this approach: It is effective because it helps a lot in order to keep the
employees relation with the organization so that this process reduces many conflicts effectively.
Therefore, employees able to perform their task in a very well manner.
According to this employees can get higher motivation in order to make strong
relationship with the employers or higher authorities. This is because employees are much
valuable assets for every organization that's why any firm never want to loss them as they
working for achieving targeted company goals and objectives properly. Therefore, if companies
have optimistic cognition with their employees so that they can work effective in order to attain
targeted goals in an appropriate manner. That's why HR manager is responsible here to give
benefits and rewards to the employees of Toyota. That's why HR manager of this selected
organization is much responsible in order to evaluate employees performance in an effective
manner. For this there are few benefits in relation to the employees which influence the process
of decision making in HRM, are listed below:
 The HR manager of Toyota, make good decision process for an organization and their
employees. Therefore, this benefit attract the work force of the organization.
 It develop strong relation in between the employees or HR manager that reduces the
chances of issues effectively (Kianto, Sáenz and Aramburu, 2017).
Flexible working: It is the simplest way of working in which all employees can get feel free and
there is no time limits so that they can finish their work in a easiest manner. Therefore, according
to this all employees consider their legal rights by which they can request to company for
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flexible working. In context to Toyota, they are using this technique in order to make their
employees happy and it maximise the ability to work.
Flexible organisation: This type of companies can easily exist within the marketplace.
Because those type of companies cope up with their employees in a proper way so that they can
get motivated and work effectively. In reference to the Toyota, this is the very much flexible
company for their working environment just because its provide different effective culture to its
employees in order to increase their working efficiency.
P6. Key elements of employment legislations and impact on judgement of HRM.
Employment legislation refers to the different laws in various areas in order to defined
the relationships between employees, organization and government. For this there are different
types of laws and legislation in order to make HR decisions effectively. Which are given below:
Fair Labor Standards Act, 1938: This act was formed to particularly identifying the
minimum wages, payment (overtime) and maintain the full time records of part time workers
within the company. In reference to the Toyota follows all these laws in order to make their
company effective and also ignore the criminal issues from company and take proper decision to
reduce these issues.
Minimum Wages Act, 1998: According to this act every non skilled or skilled workers
should be paid as per their performance as they perform. In regards with Toyota, gives salary to
their employees on the basis of their working performance effectively.
Occupational Health and Safety Act, 2004: According to this act safety standard are
made in order to considered the employees health and welfare in a effective manner. In reference
to the Toyota, they are providing different type of tool related to safety in order to protect them
by the various kind of issues in an effective manner. Along with this, workers can get feel happy
or motivated and they will work with their extra efforts without any issues it influence other
people within the company premises. Therefore, employees of this company have power to take
better decision for the organization.
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TASK 4
P7. Request of HRM activity in context to work load, using particular illustration.
HRM approaches can be used by any company in order to manage their performance
through the adopting of flexible styles of management effectively. It also enhance the company;s
productivity to attain goals and objectives. In regards with Toyota, which is a multinational
company in Japan. It is operated in 150 countries across the world. This is because this
organization has build up their trust in the customers mind set. According to this company able
to accomplish their target and goals and also able to face many challenges in an effective
manner. In order to maintain good environment in company their HR manager adopt few
strategy to select good person, which are given below:
Selection of experienced candidates: According to this an organisation can easily hire
or select the proper candidates for the specific job role in an effective manner. In regards with
Toyota, they select experienced people basically just because expert employees can helps in this
company in order to satisfying customer's requirement in a proper way.
Job description: It is kind of written statement which mainly showing the details of
particular jobs which includes in scope, title, job responsibilities, designations etc. therefore, it is
necessary for every individual (Marler and Parry, 2016).
Company Toyota
Department Technological department
Job profile Motor vehicle Engineer
Job location London, United Kingdom
Job summary Individual is needed having good skilfulness in development of
merchandise, effective designing, administration test and
creating from raw materials of new product. Candidate should
have proper knowledge of mechanic engineering and scheming
which help in minimising demand for re-engineering.
Roles & Responsibilities  Knowledge of modelling and simulation software's for
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execution of designing process.
 Equal to and complete knowledge of technical and
designing work.
 Report writing and making changes on the basis of
customer feedback or reply.
 Management research, component alteration by
selected advanced technology and economically giving
presentations to subordinates.
Person specification:
Person specification is the detailed explanation which mainly highlights the qualification,
experience, job skills and expertise of an individual. On the basis of this a person should perform
according to the proper job responsibilities within the organisation.
Name: Harry
Address: Gloucester avenue, near qualtier Hill, United Kingdom
Contact number: 22441023120
Job Experience: Toyota has vacancy for candidate that should be have more than 4 years of
job experience in the specific area. Candidate should be used new and unique technologies in
order to gain competitive advantages within the environment of business.
Specialization:
 Specialization should be in graphics, control, robotics as well as neutral engineering
 Effective in Microsoft office collection especially in excel and power point presentation
 Totally understanding of optic art and 3D designs
 Experience in designing several content as well as designing disciplines
Skills:
 Effective designer
 Effectual method as well as problem solving skills
 Good communication skills, negotiation and presentation skill
 Ability to work within the given period of time.
Qualification:
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 Certification from Adobe Photoshop and digital designing
 Degree in several subjects like technology design, industry engineer etc.
 Certificate and diploma in web design
 4 years of working experience in representative field.
Declaration: Hereby, I ensure that all details provided by me is valid.
Date: 04/05/2019
Place: United Kingdom
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CONCLUSION
According to the above representative report it has been analysed that Human resource
played a vital role within in the organisation. This is the good thing that it conduct several kind
of training, staffing, controlling, directing, planning and growth in order to develop and maintain
organisation functions effectively. In regards with Toyota, HR manager followed all the HRM
practices in order provide effective training and development programmes to its employees. With
the help of this they can build strong relations in an effective manner. By employees or employer
engagement within the organisation this can be said that Toyota is very good company which
always focuses on their employees skills, knowledge, cognitions and so on so that they enhance
these skills. So that all candidates works effectively by the several laws in the company.
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