Human Resource Plan for Talent Contest Program: Detailed Analysis

This report presents a comprehensive Human Resource plan tailored for a Talent Contest Program. It begins with an introduction highlighting the need for a structured HR approach to ensure successful program execution. The document then details the roles and responsibilities of various team members, including Analyst, Budgeter, Project Manager, Event Coordinator, and others, outlining their specific duties in the project. An organizational chart using a RACI matrix is included to clarify task assignments and accountability. The report further elaborates on staffing management, encompassing resource accumulation, timelines, and a detailed program schedule. The schedule breaks down the program into phases, detailing activities, durations, and start/finish dates. The report also touches on training needs, performance reviews, and recognition strategies. It concludes with a bibliography of cited sources.

HUMAN RESOURCE PLAN
TALENT CONTEST PROGRAM
COMPANY NAME
STREET ADDRESS
CITY, STATE ZIP CODE
DATE

1HUMAN RESOURCE MANAGEMENT PLAN
Table of Contents
INTRODUCTION.................................................................................................................................2
ROLES AND RESPONSIBILITIES.........................................................................................................2
PROJECT ORGANIZATIONAL CHARTS.................................................................................................3
STAFFING MANAGEMENT.................................................................................................................4
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2HUMAN RESOURCE MANAGEMENT PLAN
INTRODUCTION
The project of Talent Contest Program requires the use of a specific human resource
management plan for the inclusion of the effective strategies for the development of the program.
The talent show program would comprise of using various people for successful carrying out the
program and form the development of the operations. The human resource management
document is helpful for carrying out the activities of the project for integrating the successful
completion of the project operations (Sparrow, Brewster & Chung, 2016). The following
document comprises of analysis of the roles and responsibilities of the project team members,
organizational chart for the event of Talent Contest Program, and staffing management plan that
would be helpful for managing the program of Talent Contest Event. The plan would comprise
of the resource accumulation, timeline for the resource utilization, and program schedule.
The benefit of developing the following documentation is for the achievement of the
success while completion of the program. The resources of the project would require to be
formed for the formation of the program management. The development of the document would
help in overcoming any gap and errors formed for the integration of the effective program
management.
ROLES AND RESPONSIBILITIES
The human resources of the project of Talent Contest Program are Analyst, Budgeter,
Documenter, Project Manager, Planner, Event Coordinator, Workers, Contractor, Contestants,
Anchor, and Audience. The management of the human resources are dependent on the program
scheduled for them (Brewster et al., 2016). The description of the resource are given below,
i. Analyst: The analyst is responsible for the analysis of the basic project
requirements and form support in the development of the project operations.
ii. Budgeter: The budgeter is responsible for the development of a proper project
budget and material resource analysis. The budgeter is involved in resource
accumulation of the project or program.
iii. Documenter: The documenter is responsible for project charter documentation,
initiation documentation, and submission of documents and manages the flow of
data and information in proper documents.
iv. Project Manager: The project manager is responsible for various activities and
forms the major activities of the program. The activities of the project that are
under responsibility of project manager are signing off the documents, plan
approval, search of appropriate site, contestants are sequenced, all contestants are
given time for rehearsal, program is completed, and project is closed.
v. Planner: The planner is responsible for the development of proper plan for the
completion of the activities of the project and the planner takes care of selection
of the plan methodology, developing plan outline, and review of the plan
activities.
vi. Event Coordinator: The event coordinator would have to form the management of
the activities in the Talent Show Program and the activities the event coordinator
is responsible for are public invitations, E-vites to specific guests, receiving the
RSVPs of the guests, special invite cards for contestant, welcome note, and thank
you to the audiences.
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vii. Workers: The workers have to carry on all the activities like arrangement of the
interior of the venue, seating arrangements, lights and stage set up, sound and
lights are checked, camera and pyros are simulated, and medical kit for
emergency are installed.
viii. Contractor: The contractor is external human resource responsible for the
activities like sound system and cameras with pyros are installed and generator
connection for power backup. They provide support from external to the project.
PROJECT ORGANIZATIONAL CHARTS
The RACI Matrix would be helpful for developing the effective analysis of the activities of the
project with respect to the project team members. The project team members would manage the
Task Name
Analyst
Budgeter
Documenter
Project
Manager
Planner
Event
Coordinator
Workers
Contractor
Requirement Analysis R C A I
Resource Accumulation R A C I
Project Charter Documentation R I A
Initiation Documentation R C A I
Submission of documents I A R C
Signing off the documents A R I C
Selection of the plan methodology I A R
Developing Plan outline A R C I
Review of the plan A C I R
Plan approval C R A I
Search of appropriate site C R
Arrangement of the interior of the venue C A R I
Seating arrangements I A R C
Lights and stage set up C R I
Sound system and Cameras with pyros are installed A I C R
Generator Connection for power backup C A I R
Public Invitations I C R A
E-vites to specific guests I C A R C
Receiving the RSVPs of the guests C R I A
Special invite cards for Contestant A I R C
Contestants are sequenced R A C I
All contestants are given time for rehearsal I R C A
Sound and Lights are checked I A R C
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Camera and Pyros are simulated C I A R
Medical Kit for emergency are installed C A R I
Welcome Note I R C A
First half of the program C I R A
Break I R A C
Second half of the program A C R I
Thank You to the audiences C A R I
Program is Completed C A R I
Key:
R – Responsible for completing the work
A – Accountable for ensuring task completion/sign off
C – Consulted before any decisions are made
I – Informed of when an action/decision has been made
STAFFING MANAGEMENT
Staff Acquisition:
The staffing acquisition for the Talent Contest Program is done by following specific recruitment
process and it would comprise of developing the staff sorting in terms of skills, experience, and
qualification (Jackson, Schuler & Jiang, 2014). The contractor is also a part of the project and
hence the outsourcing of the project activities.
Human Resource Utilization:
The Human Resource utilization for the project of Talent Contest Program is given below,
Resource Name Work
Analyst 40 hrs
Requirement Analysis 40 hrs
Budgeter 56 hrs
Resource Accumulation 56 hrs
Documenter 88 hrs
Project Charter Documentation 24 hrs
Initiation Documentation 32 hrs
Submission of documents 8 hrs
Development of the final documents 24 hrs
Project Manager 200.17 hrs
Signing off the documents 8 hrs
Plan approval 8 hrs
Program is Completed 0.17 hrs
Contestants are sequenced 40 hrs
All constentants are given time for rehersal 72 hrs
Search of appropriate site 32 hrs
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Final Review of the event 16 hrs
Post Event Meetings 16 hrs
Project is closed 8 hrs
Planner 144 hrs
Selection of the plan methodology 24 hrs
Developing Plan outline 64 hrs
Review of the plan 32 hrs
Event Success Party Planning 24 hrs
Event Co-ordinator 129 hrs
Public Invitations 32 hrs
E-vites to specific guests 24 hrs
Receiving the RSVPs of the guests 40 hrs
Special invite cards for Contestant 32 hrs
Welcome Note 0.5 hrs
Thank You to the audiences 0.5 hrs
Workers 248 hrs
Camera and Pyros are simulated 48 hrs
Medical Kit for emergency are installed 40 hrs
Arrangement of the interior of the venue 56 hrs
Seating arrangements 32 hrs
Lights and stage set up 40 hrs
Sound and Lights are checked 32 hrs
Contractor 56 hrs
Generator Connection for power backup 32 hrs
Sound system and Cameras with pyros are installed 24 hrs
Contestants 6 hrs
First half of the program 3 hrs
Second half of the program 3 hrs
Anchor 6 hrs
First half of the program 3 hrs
Second half of the program 3 hrs
Audience 0.83 hrs
Break 0.83 hrs
Timeline for the Resources:
The timeline for the resources of the project is given below,
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ID Resource Name Work
1 Analyst 40 hrs
2 Budgeter 56 hrs
3 Documenter 88 hrs
4 Project Manager 200.17 hrs
5 Planner 144 hrs
6 Event Co-ordinator 129 hrs
7 Workers 248 hrs
8 Contractor 56 hrs
9 Contestants 6 hrs
10 Anchor 6 hrs
11 Audience 0.83 hrs
Details
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
Work
S S S S S S S S S S S S S S
Jan 14, '18 Feb 11, '18 Mar 11, '18 Apr 8, '18 May 6, '18 Jun 3, '18 Jul 1, '18 Jul 29, '18
40h
56h
24h 40h 24h
8h 40h 48h 64h 24.17h 16h
32h 80h 8h 24h
8h 88h 32h 1h
32h 80h 16h 16h 80h 24h
56h
6h
6h
0.83h
Program Schedule:
The Talent Contest Program Schedule is given below,
WBS Task Name Duration Start Finish
0 Talent Contest Program 123
days Mon 2/5/18 Tue 7/24/18
1 Initial Phase 21 days Mon 2/5/18 Mon 3/5/18
1.1 Requirement Analysis 5 days Mon 2/5/18 Fri 2/9/18
1.2 Resource Accumulation 7 days Mon 2/12/18 Tue 2/20/18
1.3 Project Charter Documentation 3 days Wed 2/21/18 Fri 2/23/18
1.4 Initiation Documentation 4 days Mon 2/26/18 Thu 3/1/18
1.5 Submission of documents 1 day Fri 3/2/18 Fri 3/2/18
1.6 Signing off the documents 1 day Mon 3/5/18 Mon 3/5/18
2 Planning Phase 16 days Tue 3/6/18 Tue 3/27/18
2.1 Selection of the plan methodology 3 days Tue 3/6/18 Thu 3/8/18
2.2 Developing Plan outline 8 days Fri 3/9/18 Tue 3/20/18
2.3 Review of the plan 4 days Wed 3/21/18 Mon
3/26/18
2.4 Plan approval 1 day Tue 3/27/18 Tue 3/27/18
3 Talent Contest Program Event 73 days Wed
3/28/18 Thu 7/5/18
3.1 Site development 27 days Wed
3/28/18 Thu 5/3/18
3.1.1 Search of appropriate site 4 days Wed 3/28/18 Mon 4/2/18
3.1.2 Arrangement of the interior of the venue 7 days Tue 4/3/18 Wed
4/11/18
3.1.3 Seating arrangements 4 days Thu 4/12/18 Tue 4/17/18
3.1.4 Lights and stage set up 5 days Wed 4/18/18 Tue 4/24/18
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3.1.5 Sound system and Cameras with pyros are
installed 3 days Wed 4/25/18 Fri 4/27/18
3.1.6 Generator Connection for power backup 4 days Mon 4/30/18 Thu 5/3/18
3.2 Invitation to the viewers 16 days Fri 5/4/18 Thu 5/24/18
3.2.1 Public Invitations 4 days Fri 5/4/18 Tue 5/8/18
3.2.2 E-vites to specific guests 3 days Wed 5/9/18 Fri 5/11/18
3.2.3 Receiving the RSVPs of the guests 5 days Mon 5/14/18 Fri 5/18/18
3.2.4 Special invite cards for Contestant 4 days Mon 5/21/18 Thu 5/24/18
3.3 Rehersals and Final Testing 29 days Fri 5/25/18 Wed 7/4/18
3.3.1 Contestants are sequenced 5 days Fri 5/25/18 Thu 5/31/18
3.3.2 All constentants are given time for rehersal 9 days Fri 6/1/18 Wed
6/13/18
3.3.3 Sound and Lights are checked 4 days Thu 6/14/18 Tue 6/19/18
3.3.4 Camera and Pyros are simulated 6 days Wed 6/20/18 Wed
6/27/18
3.3.5 Medical Kit for emergency are installed 5 days Thu 6/28/18 Wed 7/4/18
3.4 Program is Executed 1 day Thu 7/5/18 Thu 7/5/18
3.4.1 Welcome Note 30 mins Thu 7/5/18 Thu 7/5/18
3.4.2 First half of the program 3 hrs Thu 7/5/18 Thu 7/5/18
3.4.3 Break 50 mins Thu 7/5/18 Thu 7/5/18
3.4.4 Second half of the program 3 hrs Thu 7/5/18 Thu 7/5/18
3.4.5 Thank You to the audiences 30 mins Thu 7/5/18 Thu 7/5/18
3.4.6 Program is Completed 10 mins Thu 7/5/18 Thu 7/5/18
4 Final Documentation and Post Event Program 13 days Fri 7/6/18 Tue 7/24/18
4.1 Development of the final documents 3 days Fri 7/6/18 Tue 7/10/18
4.2 Post Event Meetings 2 days Wed 7/11/18 Thu 7/12/18
4.3 Final Review of the event 2 days Fri 7/13/18 Mon
7/16/18
4.4 Event Success Party Planning 3 days Tue 7/17/18 Thu 7/19/18
4.5 Success Party 1 day Fri 7/20/18 Fri 7/20/18
4.6 Rewards and Recognition 1 day Mon 7/23/18 Mon
7/23/18
4.7 Project is closed 1 day Tue 7/24/18 Tue 7/24/18
Training:
There is no need of training for the project team members.
Performance Reviews:
The performance review can be done by using the project closure checklist developed by the
Project Manager. The review of the performance is done for ensuring that the project team is
capable of developing effective project management concepts of development.
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Recognition and Rewards:
The successful completion of the Talent Contest would result in small success party, certification
of appraisal for performance, and recognition in the organization’s newsletter.
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SPONSOR ACCEPTANCE
Approved by the Project Sponsor:
___________________________________________ Date:____________________
<Project Sponsor>
<Project Sponsor Title>
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BIBLIOGRAPHY
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351.
Armstrong, M., & Taylor, S. (2014). Armstrong's handbook of human resource management
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Brewster, C., Houldsworth, E., Sparrow, P., & Vernon, G. (2016). International human resource
management. Kogan Page Publishers.
Budhwar, P. S., & Debrah, Y. A. (Eds.). (2013). Human resource management in developing
countries. Routledge.
Jackson, S. E., Schuler, R. S., & Jiang, K. (2014). An aspirational framework for strategic human
resource management. Academy of Management Annals, 8(1), 1-56.
Morgeson, F. P., Aguinis, H., Waldman, D. A., & Siegel, D. S. (2013). Extending corporate
social responsibility research to the human resource management and organizational
behavior domains: A look to the future. Personnel Psychology, 66(4), 805-824.
Renwick, D. W., Redman, T., & Maguire, S. (2013). Green human resource management: A
review and research agenda. International Journal of Management Reviews, 15(1), 1-14.
Sparrow, P., Brewster, C., & Chung, C. (2016). Globalizing human resource management.
Routledge.
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