Resource Plan Report: Resource Planning and Management, HRM

This report provides a comprehensive analysis of resource planning within an organization, focusing on the development and appraisal of human resource functions. It examines the crucial role of HRM in identifying workforce needs, managing resources, and aligning them with organizational goals. The report delves into the various functions of HR, including recruitment, selection, training, and performance appraisal, emphasizing the importance of resource allocation for effective operations. It also addresses the impact of external factors, such as the COVID-19 pandemic, on workforce management, particularly in the cleaning industry. The report explores strategies for maximizing resources, formulating plans, and taking remedial actions to ensure that organizational objectives are met efficiently. Furthermore, it highlights the importance of employee safety, training, and development in achieving both individual and organizational growth, while also touching upon the importance of financial viability through forecasting and budgeting. The report underscores the need for flexibility and adaptability in HRM to navigate the dynamic business environment and achieve long-term success.

RESOURCE PLAN

Contents
EXECUTIVE SUMMARY.........................................................................................................................4
INTRODUCTION.......................................................................................................................................5
Appraise the development of human resource function...........................................................................6
Human resources and operation function.................................................................................................7
Evaluate and appraise the use of resources against organizational plans...............................................10
Formulate plans to ensure that resources are maximized and remedial actions are taken......................12
RECOMMENDATION.............................................................................................................................14
CONCLUSION.........................................................................................................................................14
REFERENCES..........................................................................................................................................16

Figure 1: Recruitment..................................................................................................................................5
Figure 2: Income and expenditure...............................................................................................................7
Figure 3: Training.......................................................................................................................................11
Figure 4: Motivation..................................................................................................................................14
Figure 5: Human resource management...................................................................................................16

EXECUTIVE SUMMARY
The subject matter and contents that will be discussed under this assignment will contain
the various manner of different HR practices that are followed by the organization. As HR is one
of the most crucial department of the business, they play key role in various important decisions
for the benefit of the company. The functions of the human resource department will be
explained in detailed and the ways they help in resource planning. Resources are very scarce in
nature and to make the best utilization of those resources is one of the important task. The overall
work will be assign the responsibilities to the people by allocating the limited resources so that
the aims and objectives of the business will be accomplished. Therefore, the human resource
department of the Smile’s cleaning business will avail this ongoing opportunity to fulfill the set
business goals and objectives effectively and efficiently. It will not only appraise the functions of
human resource department of the company but will also will also put focus on investigating and
planning the resources which will help in meeting desired aims. Furthermore, plans will be
formulated by making sure that resources are there and remedial action will also be taken for
maximizing the resources.
Figure 1: Recruitment

INTRODUCTION
Human resource management of the organization is one of the most important function of
management. This department is continuously involved in identifying the kind of workforce
needed in the organization and their quantity as well. It work to meet the demand and supply of
workforce (Wilton, 2016). Workers and employees are treated as an asset for the company so
human resource department puts special focus to them. There are several different functions of
human resources like providing regular training to the people, recruitment where people are hired
for the business, selection where the final candidates have to go through different kinds of test in
order to get selected for the company, performance appraisal where people are appraised for their
work which motivates them to do better, etc. While performing such functions, various resources
are required and these resources needs to be properly allocated with proper planning. Every
function is equally important so by making proper allotment of resources, workers can work
more effectively and efficiently in order to meet the business goals and objectives.
In other words, this human resource planning is a concept wherein the company is
involved in identifying the present and future requirements of various resources within the
organization so that business can attain the desired aims and objectives. It is very important for
the companies to take essential steps in order to utilize resources which are available (Reid and
Sanders, 2019). There are various cases when human resource planning plays key role like when
there is diversification or expansion of the business or when any employee gets promoted. It is
also considered a procedure through which business can move from its present manpower
position to the desired place or position. So planning is very helpful in keeping and place the
employees at the right kind of people at right place and right time that consistently helps in
meeting the long term goals and objectives. Also human resource planning is the first step in the
process of human resource management process. Though it sounds easy but in reality it is very
difficult task because of the fluctuations in demand of labor market conditions, the required level
of qualification in them and readily unavailability of them. This not only assess the future
personnel requirements but is also treated as a foundation for other HRM functions in the
company. If this goes wrong then it becomes extremely difficult to make proper control over

resources. These resources are important to be flexible in nature as the business world is highly
dynamic in nature and needs to adapt changes quickly.
Figure 2: Income and expenditure

Appraise the development of human resource function.
Human resource management is one of the most important function within the company.
It is the one which keeps in account the benefits and other facilities required to the employees
and employer of the company (Rao, 2014). The organization which is to be considered for this
report is Smile’s cleaning business that is located in Woolwich, London. Under this company,
the HR manager will make plans and policies which will be designed to make expeditious use of
an organizations human resources. The primary motive of human resource department is to make
effective and judicious utilization of available resources. Apart from this it put emphasis on
maintaining desirable working relation among all the workforce and puts focus in enhancing
individual development in order meet business needs and demands. Human resource department
is held accountable for wide variety of activities under its core functions. This department
conducts ample of tasks and activities within the organizations structure.
In Smile’s cleaning business, the human resource department of the company will make
various plans in order to reduce the labor absenteeism and minimize the turnover rate of labor as
well. Also, the workforce is becoming highly concerned about the safety and security at
workplace so various actions and plans will be made by the human resource department of the
company. In this company, human resource department is the set of people who are involved in
making up the workforce for the company (Seethamraju, 2015). Human resource development is
treated as a conceptualization which helps in the expansion of workforce capital within the
business enterprise by enhancing the development of individual and organization in order to
accomplish performance improvement. This department of the company is regularly involved in
making incorporated use of different functions of HRM like training, career development, etc.
which not only improves individual development but also helps in contributing their efforts to
the overall development of the group and effectiveness of the organization. Human resource
development also focuses towards developing the important competencies which will allow
people to execute their present and future jobs by making planned learning activities.
Furthermore, HRD keeps regular focus towards individual and organizational requirements.
Apart from the above discussion, the human resource development helps in identifying
the capable or potential candidate by appraisal feedback and interviews. This is also more

proactive and supportive function because it assists in attaining the growth and development of
individual and company as well. With this, people realizes their level of potential and growth can
be seen in them. With this, the overall motivational level of the people are maximized and they
work harder in order to give more positive and favorable results for the company. It introduces
several changes for the purpose of making company better and each change reflects one or the
other function of human resource department (Bratton and Gold, 2017). All this requires proper
allotment of resources for which proper planning is to be done so that work is assigned to each
individual by keeping in my mind the level of their qualification and potential. Also, the
workforce must be provided with comfortable working atmosphere so that their mind remain free
and able to generate better outcomes for the company. Moreover, this will help in enhancing that
each employee is clear with the kind of work they are expected to perform with clear job roles
and responsibilities. There is also synergetic effect wherein effective communication,
participative management and emphasis is given on team work so that better solution and
outcomes can be generated. A culture of trust and respect is made within the company and
maximizes the productivity of the organization.
Human resources and operation function.
In Smile’s cleaning business company, the organization will be required to put more
focus on the safety and security of the workers because of the increased COVID19 cases in the
city of London. Such companies are working day and night to sanitize and clean offices, homes
and other surrounding places (Seethamraju, 2015). These workers are risking their life to provide
better and safe environment to the population of the city. As this COVID virus is increasing at a
greater rate in the city and also it is very difficult to control, the company is taking all the
possible actions to clean and free the city from virus. For this purpose, the human resource
department of the Smile’s cleaning business is taking various possible actions so that their labor
rate of absenteeism can be minimized as more and more people are not coming at work due to
fear of spread of virus. Furthermore, it is taking every possible measure which ensures that the
workers are secure and safe. The operation department of the country plays a vital role in the
growth and development of the company. This department performs several operational duties
which provide benefit not to the workers but also to the organization. The following are some of
the major operational functions which are performed by the human resource department of
Smile’s cleaning business in London.

 Recruitment: This is one of the most crucial function wherein the HR places emphasis on
searching and identifying the qualified candidate for the company and recruiting them to
work within the company. Human resource department recruits the candidate either
internally or externally (Reid and Sanders, 2015). The internal recruitment is the one
wherein a person is hired through promotion or transfer of job while external recruitment
is the process wherein the HR searches for the candidate from outside through campus
placements, advertisements for jobs in internet, newspaper, job vacancies, etc. This will
help Smile’s cleaning business of London, to get those workers who are ready to work for
the cleanliness and hygiene of the city in any kind of circumstances.
 Selection: This is another operative function wherein a candidate is selected by passing
all the relevant tests which are to be conducted by the HR department of the company.
Such test includes, interviews, written test, aptitude test, physical health checkup, etc. If a
person is able to clear all then they are selected to work within the company because
working in a cleaning business is not easy as a person has go through all the dirtiness
areas of the city and offices for which it is highly important to stay fit otherwise they may
become ill and this will eventually affect their physical health (Howard and. Et. Al.,
2014).
 Training and development: The ways to improve the city and cleaning is increasing day
by day as previously one used to clean with hand with mobs and buckets but now with
the growth of technology, everything is being converted into technical equipments like
vacuum cleaner. So it becomes important that the employees of the company must be
trained on working with equipments like how these machines will be used in offices and
malls and other parts of the cities, what pressure will be kept while cleaning various
areas, etc. Thus, this will increase the need of training which will help in developing the
individuals (Loucks and Van Beek, 2017). This training can be provided to the people in
two ways that is on the job and off the job. In on the job training, the workers are
required to notice those employees who are cleaning and working with equipments so
that they will know that how this will work. While in off the job training, the workers
will be sent to some open area of any other field where they will be trained to work with
machines like vacuum cleaners and similar equipments so that they will learn properly.

A good and proper training program must include both the kind of training as this will
enhance the learning experience for the workers (Paul, 2019 ).
Figure 3: Training
 Compensation: This operative function of human resource department of the company is
concerned with providing adequate and proper remuneration to the employees who are
working within the organization in order to meet the goals and objectives of the Smile’s
cleaning business (Abdelhak, Grostick and Hanken, 2014). It is not only one of the
important function because everyone works for the sake so some kind of compensation
but also is a motivational technique which will induce people to work harder and properly
in the company. This compensation is of two types, monetary and non monetary. The
monitory deals with the financial aspect where people are given money, fee, wages,
salaries, etc. that helps them to accomplish their financial needs and requirements.
Whereas, non financial needs includes the respect, recognition for the work performed by
them, performance appraisal, etc. that keeps them motivated towards their work and they

do not feel low while doing cleaning job. The company must regularly motivate them and
communicates them that they are not doing low job infect they are the ones who are
giving healthy and neat environment to the people working in offices and living in
surroundings.
 Maintenance: This operative function deals in enhancing welfare programs and providing
good working conditions and atmosphere to the workforce. It is very crucial that the
cleaning company provide good working conditions to the workforce so that they are
ready to work anytime and embraces their level of efficiency (Slack and Brandon-Jones,
2018). It not only keeps them motivated towards the company but also helps in maintain
their morale level high. This includes certain measures which must be taken for the
safety, welfare and security for the employees. For this purpose, the Smile’s cleaning
business must take into account the different legislations act which re passed by the
government of UK like safety at workplace, law for minimum wage, law for bullying and
harassment at workplace, etc. that helps maintaining harmony at the workplace.
Furthermore, during COVID19, these workers must be given proper welfare wherein
resting facilities, medical assistance, food, etc. will be given to them at the workplace as
they are working and fighting against cleanliness of the city so they are required to work
all the day and night. As this disease is highly increasing so these workers cannot even go
home because there are chances of spread of viruses so further facilities like group
insurances, education for their children, etc. must also be given to them ( Pareek and Rao,
2015).
Evaluate and appraise the use of resources against organizational plans.
The evaluation of the success and growth of the business can be measured by assessing
the potential and abilities of employees in order to deliver or present the results in a timely and
profitable manner (Leon, 2014). The smile cleaning business will involve human resource
planning into the strategic plans that provides an assurance of identifying goals, opportunities
and competitive advantages. As the company make different plans in order provide safety and
security to the workforce against COVID19, so it will assure that the needed resources are
available. These workers who are working day and night needs special kind of protection so that
they can protect the entire nation. The following are some of the major resources which they will
be required in order to accomplish the set business goals and objectives: