Human Resource Management Report: Toyota PLC Analysis

This report examines Human Resource Management (HRM) practices at Toyota PLC, a major automobile manufacturer. It begins by defining HRM and its purpose, focusing on workforce planning and resourcing. The report then analyzes the strengths and weaknesses of various recruitment and selection approaches, including job analysis, job descriptions, and person specifications. It highlights the benefits of different HRM practices for both employers and employees, such as task concentration, time utilization, and reduced absenteeism. The report also emphasizes the importance of employee relations, including cultural sensitivity, and the impact of employment legislation on HRM decision-making. Finally, it illustrates the application of HRM practices within the context of Toyota PLC, covering orientations, employee relations, recruitment, and training and development programs.

Human Resource
Management

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
P1. Purpose and function of HRM that are applicable to workforce planning and resourcing...1
P2 Strengths and weaknesses of different approaches to recruitment and selections.................3
TASK 2............................................................................................................................................5
P3 The benefits of different HRM practices for both employer and employee..........................5
P4 Effectiveness of HRM practices for raising profit and productivity......................................6
TASK 3............................................................................................................................................7
P5 The importance of employee relations which influence HRM decision-making..................7
P6 Key elements of employment legislation and its impact upon HRM decision-making........8
TASK 4............................................................................................................................................8
P7 Illustrate the application of HRM practices in a work related context..................................8
CONCLUSION................................................................................................................................8
REFRENCES...................................................................................................................................9

INTRODUCTION
Human Resource Management (HRM) term is considered as the system in which they
manage people within an organisation. This department play vital role in the company because
they are responsible for creating better workforce and manage it in effective manner (Altman,
Sabato and Wilson, 2010). HR manager perform his duty by completing several activities such as
recruiting, selecting, hiring, providing compensation, benefits and also design the work for the
purpose of achieving particular goals or objectives of the company. They focus on in creasing
profits and productivities by utilising man power. This report is based on Toyota plc which is a
manufacturing automobile company and it is situated at Tokyo, Japan. This will explain various
purpose and functions of HRM and strengths and weaknesses of various approaches for
recruiting and selecting procedures. In this defined various benefits for employers and employees
which also discussed here. In this analyse the importance of employee relation and legislation
which has major impacts upon the HRM decision-making process. This will illustrate various
applications of HRM practices as well.
TASK 1
P1. Purpose and function of HRM that are applicable to workforce planning and resourcing
HRM is defined as the process in which included several activities of recruitment and
selections according to employees skills and abilities in the organisation. HR department is very
important for every firms as they perform several duties or responsibilities to manage and
develop business as they are responsible for recruiting, hiring and firing as well as development
of people for attaining set goals and objectives in an effective manner. There are several
activities that are available and must be performed by the HR manager in the Toyota Firm. As

they have to required for managing and maintaining relationship among people so that better
coordination can be created (Battisti and Perry, 2011). They focus on recruiting and selecting
best or suitable candidates for creating better workforce. HRM is an essential for generating or
creating revenues as well as profits and wealth of the company in an effective manner.
Purpose of HRM:
Human resource management has various purposes and aims that they always try to
increase productivity of firms by building the effective bridge between line management and
workers of an organisation. Every firm has their own hierarchy system in different ways which
they have to follow. It can be understand by taking example as small business have limited
workforce so that they can interact with every and each individuals within the firm. On the other
side, large scale organisations have number of hierarchy systems as well as layers of
management so it can be difficult to interact with every person in an appropriate manner
(Blackburn, Hart and Wainwright, 2013). HR manager of Toyota plc also consider the healthy
environment and positive workforce so they perform several functions and activities to creating
as well as maintaining good atmosphere. It will also affects on the working conditions in an
effective manner. These are as follows;
Cultural sensitivity: This is an important role that must be performed in an appropriate
manner. As it is necessary to create a positive as well as healthy culture so that employees can
feel equality and also works for increasing growth of the firm in appropriate manner. HR
manager focus on dividing every task or activities among every individuals in effective manner
so that goals and objectives can be achieved in an appropriate ways.
Law: HRM department must be required to identify and understand entire legal structure
as well as legislations so that these can be applied in the business firm. In this consider various
labour relations and negotiations as well. It is an essential that helps in identifying and getting
various terms and conditions and procedures which applied in the firm as how they can recruit,
select, hire as well as fire to workers which is depends on the legal rules, regulations as well as
code of conducts of the government. HR manager of Toyota plc has to consider the several
systems or procedures such as retirement plans, various schemes, conflict resolutions for the
purpose of creating and maintaining healthy environment.
Employee management: HRM consist various purposes and functions which support in
generating profits for the firms and also it is an essential in increasing productivity in the Toyota

firm. In the Toyota plc, the manager take responsibilities for recruiting and selecting individuals
who are abilituy to perform any work and job and also they are passionate about achieving
particular goals or objectives in an appropriate manner. Fresh talented people always bring new
innovative ideas and creative thoughts for making better goods and services (Bridge and O'Neill,
2012).
Functions of HRM:
Human resource management focus on several HRM functions as they perform all these
in better ways by considering growth of the firm. The main purpose of HRM is to achieve
business goals or objectives in effective manner. In the Toyota plc, it also consider this for
manufacturing the best models and featured car to satisfy customers needs or wants in an
appropriate manner. There are several functions such as:
Orientations programmes: In this concern that HR manager have to required to conduct
such program as it is the responsibility of company to create better interactions among people so
that they can adjust and work hard with team members. Employers always provide several
instructions and proper guidelines to the employees for accomplishing set targets and goals of the
Toyota firm (Carraher and Paridon, 2015).
Managing employee relations: It is another duty or responsibilities of the HR manager
that manage and maintain better relationship among employees for the purpose of formulating
team or group and achieve goals.
Recruitment and selections: This is also another important functions that must be
performed by HR manager in the organisation. Toyota consider this for adopting best suitable
candidates and make effective decisions regarding selecting talented people who can bring new
ideas and development.
Training and development: HR manager take responsibility to manage entire workforce
as they provide appropriate learning sessions to the individuals for enhancing their skills and
knowledge as well as abilities. Training and development is an essential for developing people in
an effective manner.
P2 Strengths and weaknesses of different approaches to recruitment and selections
Recruitment and selections process is one the most important as well as difficult tasks for
every firm because it is necessary to take better decisions as well as actions plan for recruiting
and selecting candidates within an firm. Toyota plc always focus on hiring fresh talented people

for the firm for a particular or specific job. Here are number of approaches can be analysed that
support in making effective decisions in an effective manner. Toyota plc consider reactive as
well as pro-active attitude in the recruitment and selections procedures (Gronum, Verreynne and
Kastelle, 2012). They also provide effective relevant informations about the new vacancies to
the desired candidates who are interested to do work so they focus on attracting number of
individuals towards organisation. There are some approaches which Toyota consider such as;
Job analysis: It is the one of best method that helps in gathering informations by using
several tools and techniques for existing job vacancies in an effective manner. They formulate an
appropriate activities and functions for better recruitment and selections, Toyota plc consider this
to find qualitative as well as skilled person who can perform entire activities and work for
attaining particular goals or objectives in better ways.
Job description: in this procedures, a systematic policies starts for hiring or recruiting
any person within an organisation. It also consider various tools for appropriate job descriptions.
In this included several criteria such as tasks, pay range, requirements of reporting and roles or
responsibilities of supervisors (Herbane, 2010).
Person specifications: in this defined persons abilities, qualities. Knowledges, skills and
many more that are required for performing any particular tasks or works in an effective manner.
It must be required that individual should have able to perform any task and passionate about
achieving set goals or objectives in an appropriate manner.
Strengths and weaknesses of recruitment and selections:
Strengths Weaknesses
 Internal recruitment is defined as the
best process of hiring as well as
selecting talented people within an
organisation. It is cheap and less time
consuming method that support in
fulfilling particular job vacancies.
 External recruitment is also very
effective source which support in
bringing new ideas, creativity and
innovation within the company by
 Internal recruitment process is
sometimes worthless for organisation as
it restricted the talents and innovative
thinking in the company.
 External sources also is very time
consuming process that can be take
more time and money for recruiting
persons.
 It also may be not appropriate for hiring
individuals for the organisation or

hiring candidates from outside of the
firm.
 These are supportive in finding suitable
candidates for specific job so that
productivities can be achieved.
particular job.
 It can be less effective in finding
suitable candidates for an organisation.
TASK 2
P3 The benefits of different HRM practices for both employer and employee
Human resource manager play an important role in an organisation which enable and
support business to accomplish their goals and targets properly which further assist in deriving
beneficial gains. They enable and support in performing various and diverse number of practices
like recruitment and selection, employee retention etc. All these lead to get done by the manager
of a company so that chances of better and effective gain could become possible in tenure
(Malhotra and Temponi, 2010). The benefits of various HRM practices lead to get disseminate
properly which have to understand by the management of a company in order to derive
beneficial gain. By performing appropriate and considerable HRM practices, business become
able to gain positive attribute which further enables in gain and enhance working abilities.
Toyota is one of automotive industry company where innovation consider as major task.
Thus, by performing appropriate and suitable HRM duty, it not only provide benefit to employer
but also support in enhancing knowledge and skills of diverse individuals. Below are several
number of benefits which used to underpin in Toyota consideration as a employer. Such benefits
could be understand properly so that they lead to implement properly which enables in deriving
better concentrated results: Benefits for employers Concentration on assignments and tasks: One of a major benefit which suppose to be
gain by employer with appropriate HRM practice is that they become more able to divide
task and assignments properly. Toyota HR manager used to divide the task and number
of deliverables as per the candidate ability because they are more aware about them. This
benefit in performing the task properly which support in increase of productivity. Utilisation of working time: Another thing which a employer want is to complete the
project on define time frame. HR manager provide suitable and beneficial training to each

and every candidate properly and define them value of time as well. This enable Toyota
to complete their projects on time which work as a major benefit for the them as well as
effective utilisation of resources get done.
 Decrease of absence: If HR manager perform their duty properly and in a define manner
then chances of absence could be minimise (Rae, 2010). This define as major benefit for
an employer of a company as regular enhancement of production lead to take place.
Toyota used to gain benefits of this consideration properly which facilitate beneficial
attribute.
Benefits for employees:
 Expansion of opportunities: Business become able to gain and determine that things are
getting done properly or not. HR manager used to reflect and provide vast range of
opportunities to each and every associate (Schaper and et. Al 2014). HR manager
implement equality at workplace which support in reflecting and providing appropriate
and equal opportunities to each and every individual.
 Training and development: Another benefits which employee could gain by appropriate
and suitable HRM practices is that their skills would get enhance and modify with a
course of time. Training enables an individual to modify their pattern of working so that
more appropriate and effective gain could become possible.
P4 Effectiveness of HRM practices for raising profit and productivity
In each company, practices of human resource management are different which are
having various rules & regulation and policies. They implement all these for meeting particular
goals as Toyota organisation which also consider by raising productivity as well as profitability.
Their are applying some of HRM practices like as:
 Innovative employees and high performance: It is an effectiveness of human resource
management practices as Toyota can enhance creative as well as innovative ideas in a
company. They can use more effective climate and better positive environment which
give facilities to workers so that it can concentrate on meeting targets. It will aid in
proper meeting of firms goals. Innovative workers will help in enhancing their
knowledge and skills as well.
 Effective setting of executions and directions: Manager of human resource and other
leaders are trustworthy for giving set directions as well as guidelines, responsibilities,

goals, priorities, objectives and purposes of employees in Toyota. Hence, company
always try to hire effective managers and leaders for raising productivity as well as
profitability (Southern, 2011). Properly setting of direction and executions will help in
eliminating confusion as well as conflicts between employees if having proper
directi9ons to their workers.
 Individual and team goals by proper communication: HRM aid to attain as well as set
organisation objectives. Human resources management practices are advantage in giving
different mode of interaction to workers for avoiding important gaps. Due to having a
effective communication between team as well as individually help in accomplishing
their work on proper time.
 Update employees skills for maintaining productivity: there are various competitors
within a market place of information technology. Hence, Toyota always concentrate on
giving program of training and development to promote workers skills as well as
knowledge so that they can easily survive within a competition in market (Storey, 2016) .
For maintaining productivity they can conduct a training program for them to update their
skills of workers.
 Drive and rewards performance: It is an duty of company that gives different advantages
to workers so that they can meet targets in an proper way. Toyota give some extra
advantage to their workers so that they can perform their work efficiently and effectively
in a better manner. By providing rewards to workers it help in promoting them so that
they give their best productivity within the organisation.
TASK 3
P5 The importance of employee relations which influence HRM decision-making
Employee relations are very important for every organisation. It is very necessary to
achieve to goals or objectives of the company by having good relations. In this defined that
humans are not machines who can works continuously, therefore company required to focus on
their humanity and care for increasing productivities and profitability. HR department of the
Toyota plc also focus on their employees and motivate them to complete any tasks or work in an
appropriate manner. Here are some criteria defined such as;

Work can be complete in easy way by sharing it: It is very effective and useful tool that
support in dividing tasks among people. It is an essential for reducing the work loads by sharing
all these in an effective manner (Stroke, 2014).
Resolve conflicts and barriers among workers: The benefit of HRM that it creates
positive relations which will helps in removing various chances of ambivalence and overcome
these conflicts in a better manner. It reflects on the group of people as well as team members
which support in better collaborations in the firm.
Help in creating good working environment: Employee relationship play an important
role in creating healthy working environment so that productivity level can be increased.
Manager always focus on formulating better culture and effective environment that facilitates in
building good relationship among people. It also influence on human resource decision-making.
Maintain harmony system among employees: There is necessary to manage and
maintain good relationship among people who are directly and indirectly related with
organisation. Therefore, it is necessary to create better relations so that workers can perform any
task with comfortable manner.
Healthy relationship support in reducing absenteeism: Good relationship of
employees are essential in reducing the absenteeism as well as labour turnover so that company
can achieve better outcomes. It support in increasing level of productivity and profitability with
appropriate manner.
P6 Key elements of employment legislation and its impact upon HRM decision-making
There are various legislations that should be maintained by manager of Toyota for their
employees. It critically impacts on decision making by human resource management. Key
components of employment legislation are defined below:
Ensuring equality: It is important for every organisation to provide equal rights to all
employees. They needs to ensure that no discrimination takes place at workplace on the basis of
age, religion, culture, education etc. It will help in increasing motivation of workforce.
Health and safety: Firm should ensure that proper health and safety is provided to
workforce. A healthy environment is provided to them so that they are able to work in more
effective manner and attain objectives of company (Wilson, 2016).
Equality Act: This act was formulated by government of country in which explained that
there must be equality among employees whether they are male or female as well. This act

support in reducing discrimination among workers on the basis of race, colour, income, gender,
and nationality at the workplace. Toyota also have to follow such legislation for benefits of their
employees.
Minimum working hours: It is another important legislation that companies have to
follow as they cannot force to employees for working within firm as more than 48 hours in a
week. If any employee is below 18 then they would work only 40 hours in a week. Toyota must
consider this to maintain the work efficiency in well manner.
Health and safety act : According to this, it is necessary to undertake some safety
measures for employees security. They must have proper precautions and protections such as fire
extinguisher, alert alarm and proper uniform that keep safe employees while working in the
organisation. Government has formulated some strict actions and legislation against health and
safety that Toyota used to follow.
TASK 4
P7 Illustrate the application of HRM practices in a work related context
JOB SPECIFICATION
Organisation: Toyota
Job title: Team Leader
Qualification:- Required Master degree MBA or PGDM in human resource department
Essential Criteria:
 Adequate knowledge of all management theories.
 Assuring effective cooperation and coordination among team and its members.
 Handle all complex team issues in an effective manner.
 Maintain record of each team member
Desirable Criteria:
 Minimum experience of 2 years required.
 Good personality
 Motivational Skill
 Strong leadership and communication skill
JOB DESCRIPTION

Organisation:- Toyota Plc.
Job Title:- Team Leader
Job location: England
Job summary
Toyota is looking for talented and skilled candidate who posses great knowledge, skills and
ability of HR and must be aware all management theories and effectively maintain healthy
relationship with its employees.
Role:-
Keep record of team members
Clearly explain roles and responsibilities to team members
Maintaining harmony and ethical practices
Arranging training program for them
Person Specification
Name: ABC
Contact no.: 43564654
Email: [e-mail]
Qualification:
MBA University 65.00%
Graduation University 70.00%
High education London school 82.00%
Secondary education London school 81.00%