HURM07001 - People Management: Motivation and Influencing Factors

This report discusses motivation and the factors that influence employee motivation within an organizational context. It highlights the importance of motivation in achieving organizational goals and objectives, improving employee performance, changing negative attitudes, reducing employee turnover, and decreasing absenteeism. Key factors influencing employee motivation include reward and recognition, development opportunities, leadership styles, work-life balance, and the work environment. The report emphasizes the need for organizations to understand and address these factors to nurture motivated employees. A reflective essay is included, detailing the author's personal experience with motivation and the development of self-motivation skills. The author reflects on the challenges faced as a student and how understanding the importance of self-motivation has helped in managing work and studies effectively, emphasizing the need for continuous self-improvement through practices like yoga and meditation.

Introducing People
Management

Table of Contents
INTRODUCTION ..........................................................................................................................3
MAIN BODY...................................................................................................................................3
TASK ..............................................................................................................................................3
Motivation and the factors that influence employees motivation...............................................3
Reflective essay...........................................................................................................................6
CONCLUSION ...............................................................................................................................7
REFERENCES:...............................................................................................................................9
Books and Journals:....................................................................................................................9
Online .........................................................................................................................................9

INTRODUCTION
Motivation is defined as a process that involves guide, maintain and initiate goals
oriented behaviours (Koster, 2017). It becomes very necessary for every organisation to focus on
motivation in business environment. Day by day the business environment gets very dynamic
and that's why it gives a positive as well as negative impact on organisational functions. For the
achievement of goals and objectives, company needs to motivate their employees so that they get
always ready for giving their best or productive work to the organisation. There are many factors
that influence employees' motivation which will cover in their report.
MAIN BODY
TASK
Motivation and the factors that influence employees motivation
Motivation is the process of guiding, maintaining, etc. individual or group of person
towards achievement of organisational goals and objectives (Rozi and Sunarsi, 2020). In life of
individuals, it is necessary for them that they should motivate themselves so that they can attain
their goals and objectives. This is the internal process in which an individual or group of person
get ready for achievement of their targets. Motivation should be present in the behaviour of an
individual so that they cannot feel fail. Today's lifestyle gets very complex and that's why it
becomes very necessary for every individual that they should motivate themselves time by time.
It is the continuous process that helps an individual to rejuvenate themselves so that they are
ready for dealing with upcoming challenges (Yarmatov and Ahmedova, 2020). In business
environment, motivation plays an important role as it assists in achievement of organisational
goals and objectives. With the help of motivation, a leader is able to integrate personal goal with
organisational goal. A company create willingness among all employees in order to give their
productivity. In this process, leader plays a crucial role as he/she is the person who motivate
employees towards organisational goals.
Importance of motivation:
 Motivation is necessary in organisations as they are easily improve the performance of
employees. Employees performance decide the success and growth of organisation.
Employees are the key element of organisation as they are the one from which
organisation is able to take competitive advantage. This is vital for an organisation to

motivate their employees so that their hard working and engagement level are
maintained.
 With the help of motivation, an organisation is able to change the indifferent or negative
attitude of employees (Abdurasulov, Abdukodirovna and Tirkashevich, 2021). There are
many employees who have negative aspect for organisation so it can be change through
motivation as it guides them. For example, employees of organisation have a negative
aspect for company as they believe that company is not able to provide work life balance.
According to the employees, job is the activity that provide work pressure only. This
attitude can be change with the help of right actions that take by organisations. By
motivating employees a company can easily change their point of views.
 Motivation is crucial for organisation as it assists in reducing employees turnover ratio.
Day by day it is found that employees dissatisfaction is increasing which results in
increasing in employees turnover ratio. Due to this, organisation cannot achieve their
goals and objectives. With the help of motivation, an organisation is significantly
reducing the employees turnover ratio which becomes an important challenge for
organisation in now-a-days.
 Company is effectively reducing absenteeism with the help of motivation. There are
many organisations are present in the business environment that has high absenteeism
rate. It arises due to many reasons such as poor working conditions, no reward and
recognition programmes, poor relations with owner and colleagues, etc. These are some
reasons that increase absenteeism in company. It is necessary for an organisation that
they should motivate their employees so that they can come on a regular basis. It is found
that motivated employees are not take leaves that reduce absenteeism.
There are many factors that influence employees motivation (5 Factors that affect
employee motivation, 2019). It is vital for an organisation to find out and analyse all the factors
so that they will take right step in order to reduce the negative consequence (Riswanto and
Aryani, 2017). Some important factors are mentioned below:
Reward and recognition
This is necessary for organisations that they should understand the importance of reward.
According to Unilever, they believe that recognition has short or limited shelf life if an
individual does not get reward. This depends on situation and organisation that what they want to

give to their employees for their motivation (Nurun Nabi and Dip TM, 2017). For example, In
Unilever, employees get an exceptional work which cannot perform by any employees as it
requires some skills and knowledge. So it is the duty of organisation that they should give reward
to their employees for exceptional work. In other cases, if they are giving recognition then it will
be right. But it is necessary for organisations that they should understand the situation demand,
otherwise it will give a negative impact on employees. Due to this, their motivation level
becomes declining and that's why they are unable to give their best. With the help of reward and
recognition, an individual is motivate and encourages toward organisational work.
Development
In the study of Harvard Business Review, it is found that development is necessary for
employees motivation. According to them, 20% of employees choose prefers opportunities of
career development. With the help of career development, employees is able to self dependent.
They also become more effective in the workplaces. That's why it is necessary for an
organisation to invest in their employees which results in employees retention and loyalty. It
inspires employees towards hard work in organisation.
Leadership
Leadership is very necessary for an organisation as it assist in motivating employees
towards organisational goals and objectives. In organisations, leader is the person who is liable
for employees' performance and productivity (Abdi Mohamud, Ibrahim and Hussein, 2017).
Their leadership way or style decides employees performance. A good leader has a ability to
motivate their employees towards organisational objectives. Leader needs to appreciate and
value of their employees so that they get inspires and motivated for better performance. This
gives a great impact on employees motivation. If leader I not capable to do a good leadership
then they will it able to motivate their employees and vice-versa.
Work life balance
Employees motivation get influence by work life balance as it is necessary for them to
maintain the balance between personal as well as professional life. It is identifying that good
work life balance is able to nurture employees. This should be understand by organisations that
motivated employees do not take sick leaves and other leaves as they always ready for doing
work. But in the case of non healthy work life balance of employees increase burn out and
employees are feeling less motivated. Due to this, the sick leaves are increasing which results in

reduction of productivity. It also results in exhaustion which lose the passion of an individual for
their job. That's why company need to make sure that employees' work life should be balance so
that they get motivated always.
Work environment
Motivated employees are always provide a positive working environment which not only
useful for employees but also for organisation. Working environment includes both physical and
non physical environment. Physical environment include office space and other related areas. It
is found that employees want to work in open spaces. The important example of this kind of
office spaces is Google that have extraordinary office spaces which focusses on employees
health and well-being. According to the philosophy of Google, life is not just around on work
especially in Google. They believe that working space gives a great impact on employees
motivation. If employees do not get proper working space or area then they are uncomfortable to
perform their work. On the other hand, non physical environment is related to the engagement
and communication of employees in business activities. Both engagement and communication
are necessary for organisational goals and objectives. For the purpose of achieving engagement,
it is necessary for an organisation that they should take regular feedbacks, daily challenges and
development. Whereas in the case of effective communication, it can be created with the help of
dependent on trust and continuous open dialogue. That's why it is necessary for an organisation
to improve their working environment in order to motivate employees.
From the above discussion, it can be analysed that motivate employees are the key of
organisational success and growth. It aids in increasing engagement, profits, and productivity.
That's why this is necessary for an organisation that they does not take motivate employees as for
granted. They need to continue nurture them in order to achieve organisational goals and
objectives.
Reflective essay
Motivation becomes the necessity of individuals as they can easily achieve their goals
and objectives (Kurdi, Alshurideh and Alnaser, 2020). In my personal experience I learned that
motivation is necessary on a daily aspect. As a student, motivation is necessary for every
individual so that student can achieve their dreams. For example, a student has a dream that he
will be become a manager of reputed organisation. For that purpose, it is vital for them that he
need to do study on a regular basis. It requires motivation as sometimes students are exhausting

due to busy schedule. In my case, I experienced that sometimes, it becomes very difficult for me
that how I can manage all the things as I have to do study as well as work on my skills. Due to
this, my frustration and exhaustion level were increased. With the help of this module, I am able
to develop some self motivated skills which becomes very helpful for in order to cope up with
these situations. Self motivation is necessary for every individual as it assists a person to handle
all the situations in an effective way that results in achievement of goals and objectives (Vanesa
and et. al., 2019). When I was attending classes, there were many things which affect me as I did
not understand the environment of class. It seems like negative vibe which reduces my interest
level. There were many students that did not take interest in collaboration. Due to this, I felt very
bad and after that when I was learning about motivation during this module, I get to know the
importance of motivation. I analysed that self motivation is the key of my success and growth. I
can able to achieve my goals and objectives that enhance my career.
With the help of self motivation, I am now relaxing and doping all the things in an
effective way. That means I am managing my work as well as my study effectively. It is
necessary for individuals that they should use motivation so that they get inspired towards
achievement of goals and objectives. After understanding of importance of self motivation, I will
continue work on them so that my self motivation skills does not decline. For that purpose, I will
do yoga and meditation on a daily basis that helps to keep my mind in peace. Mind peace is
required in self motivation. Setting of small targets on a regular basis which needs to achieve that
gives a self motivation to employees. Achievement of goals and objectives provide a self
motivation and helps an individual that how they need to perform in order to achieve their goals
within time.
CONCLUSION
It can be concluded from the above discussion that it is necessary for an organisation to
motivate employees in order to achieve their objectives. In addition to this, it also covers factors
that influence employees motivation. It is necessary for an organisation that they need to identify
all the factors so that they will be able to overcome with the issues. Reflective essay shows that
how an individual learned skill in the process of motivation.

REFERENCES:
Books and Journals:
Koster, D., 2017. Motivation in the workplace.
Rozi, A. and Sunarsi, D., 2020. The Influence of Motivation and Work Experience on Employee
Performance at PT. Yamaha Saka Motor in South Tangerang. Jurnal Office, 5(2), pp.65-
74.
Yarmatov, R. and Ahmedova, M., 2020. The formation of positive motivation through
intellectual games in teaching English in continuous education. Архив Научных
Публикаций JSPI, pp.1-7.
Abdurasulov, R.A., Abdukodirovna, K.G. and Tirkashevich, T.L., 2021. The importance of
motivation to avoid failure in achieving the success of young football
players. Psychology and Education Journal, 58(2), pp.5029-5032.
Riswanto, A. and Aryani, S., 2017. Learning motivation and student achievement: description
analysis and relationships both. The International Journal of Counseling and
Education, 2(1), pp.42-47.
Nurun Nabi, I.M. and Dip TM, H.A., 2017. Impact of motivation on employee performances: a
case study of Karmasangsthan bank Limited, Bangladesh. Arabian J Bus Manag
Review, 7(293), p.2.
Abdi Mohamud, S., Ibrahim, A.A. and Hussein, J.M., 2017. The effect of motivation on
employee performance: Case study in Hormuud company in Mogadishu
Somalia. International Journal of Development Research, 9(11), pp.17009-17016.
Kurdi, B., Alshurideh, M. and Alnaser, A., 2020. The impact of employee satisfaction on
customer satisfaction: Theoretical and empirical underpinning. Management Science
Letters, 10(15), pp.3561-3570.
Vanesa, Y.Y., and et. al., 2019. The Influence Of Organizational Culture, Work Environment
And Work Motivation On Employee Discipline In PT Jasa Marga (Persero) TBK,
Medan Branch, North Sumatra, Indonesia. American International Journal of Business
Management (AIJBM), pp.37-45.
Online
5 Factors that affect employee motivation, 2019. [Online] Available through:
<https://www.penguins.co.uk/incentive-travel-blog/5-factors-that-affect-employee-
motivation>