Detailed Report: Managing Project Scope for Hydraulink Australia

This report provides a comprehensive analysis of project scope management, focusing on Hydraulink Australia, a hydraulic hose company aiming to double its sales. The report details the elements of a scope management plan, likely challenges faced, and methods to address issues. It outlines scope monitoring, change responses, factors impacting scope, and change control processes. Additionally, the report examines methods for measuring project outcomes, Work Breakdown Structure (WBS) segmentation, scope change reporting procedures, and project management tools. It also assesses the project manager's role and project initiation documentation. The study emphasizes the importance of formal change control procedures and establishing clear project objectives for the company's new product development, service expansion, and software implementation initiatives. References from various academic sources are included.

Managing Project Scope
(Hydraulink Australia)

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Introduction:
Hydraulink Australia is a smallholder Hydraulic hose in
Australia. Their income is about 21 million. It has been fitting sales
markets in the nation and intended to double the sales in three years.
Further, they need to hold twenty percent and wants to increase the
sales. Here, actors affecting project scopes are determined and
change-control processes are outlined. Further, methods used to
measure results of a project against actual plans are analyzed. A Work
Breakdown Structure is documented and segmented. Besides,
procedures used to report the scope change and examples are
provided regarding tools to manage scopes. Lastly, the role of project
manager along with kinds of project initiation documentation is
assessed in the study.

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1. Elements involved in scope management plan:
An effective scope management plan has the following categories:
• Requirements
• Stakeholders
• Scope Statement
• Work Breakdown Structure (WBS)
• WBS Dictionary
• Roles and Responsibilities
• Deliverables
• Sponsor Acceptance
• Scope Control
Figure 2: “Project scope management and its
importance”
Source: (Simplilearn.com, 2018)

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2. Likely challenges faced under scope management:
• Time gets wasted on conflict and revising decisions
• Various end users can complain regarding services and providers
might not able to meet commitments.
• Critical deadlines can get missed
• Further staff moral wanes
• Cost rises and saving targets are unable to meet
• Opportunities to incorporate higher value and innovation are lost
• Quality gets suffered

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3. Ways in which issues are addressed:
The ways are:
• Identification and describing every task needed to bring a project to
fruition.
• Assuring that all the people on the team are aware what is expected
of them while the project goes on.
• Permitting for proper administrative measures while the project
management process continues.

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4. Describing how scopes can be monitored:
• Contacting points for main people of the given project
• Project purpose: Issues to be solved by projects.
• Business objectives for the project, since they relate to organizational strategic plan.
• Assumptions made as a part of a project.
• Description of project
• Defining project scope and identification of limits.
• Overview of first milestones and different deliverables for the project.
• Project authority involving organization chart and defining of roles and responsibilities.
• Resources needed for a project including IT and operational facilities, support, staffing, equipment
and costing.
• Signature of primary project members authorizing the project.

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5. The response towards actual and potential changes:
Response to actual changes:
• Avoiding
• Mitigating
• Transferring
• Exploiting
• Enhancing
• Sharing
• Accepting Figure 3: “Project Change Management”
(Source :Pmi.org, 2018)

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6. Factors impacting on project scope:
• Constraints on time
• Internal and external risks
• Managerial constraints
• Changing stakeholder requirements
• Regulatory constraints
• Legal constraints
• Variable resource levels

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7. Outlining change-control processes:
• Defining change request
• Submitting and reviewing change request
• Defining options and creating response document
• Ultimate decision and approval

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8. Methods used to measure outcomes of a project against original plans:
• Measuring Success has been separate for Everyone
• Measuring Success Uniquely
• Success, Quantity and Quality

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9. Segmentation and documentation of Work Breakdown Structure:
• Inputs
• •Organizational process assets
• Project scope statement
• Project scope management statement
• Approved change request
• Outputs:
• The above diagram represents the key output from project scope management.
This is because it is helpful to find what work is needed to be finished to deliver
objectives of that project.
Figure 1: “Work Breakdown Structure
inputs”
(Source: 2020projectmanagement.com,
2018)

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10. Procedures used for reporting scope change:
• Soliciting potential scope change requests
• Documenting scope change for smaller projects
• Entering request to scope changelog
• Defining business value
• Assigning scope change request