ITC 505: I-Crop Project Management - Teamwork and Reflection Report

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Added on 2024/07/29

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This report provides an overview of the I-Crop project, an online cash marketplace platform developed for Globex Corporation by Virtucon Consultancy. It details the project's objectives, including facilitating the buying and selling of warehoused grain and offering agronomy solutions in the Central West regions of New South Wales and Riverina, Australia. The report outlines the project team's structure, roles, responsibilities, and communication strategies, emphasizing the importance of verbal and written communication, meeting documentation, and adherence to team rules, values, and ethical codes. It further discusses team goals, values, and expectations, focusing on collaborative working, active participation, and conflict management to ensure the successful implementation of the I-Crop project.

ITC 505 (ICT Project Management - ASSESSMENT 2 -
Teamwork and reflection)
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Table of Contents
Introduction......................................................................................................................................3
Part one............................................................................................................................................ 4
Part Two.........................................................................................................................................12
Part Three.......................................................................................................................................17
Part Four........................................................................................................................................19
Conclusion..................................................................................................................................... 20
References......................................................................................................................................21
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Introduction
This report introduces to the concept of project management. This report lays attention on I-crop
project which is the online cash marketplace platform. For this project Globex entered into a
contact with. Virtucon Consultancy is responsible for successfully installing this project. Globex
cooperation is the company which offers agrarian solutions to the client who are located in the
parts of Central West regions of New South Wales and Riverine. This I- crop application will be
developed by using the innovative techniques which will result in delivering the agricultural
product. This application is new and will add value to the clients. This online platform enables
quick selling and acquisition of the warehoused grain. This platform is having the most
innovative medium. This interface is compatible with the assistance of the mobile applications.
Virtucon will assist in managing the operations of the Globex cooperation. This application
results in the success of delivering the solutions on time. The main transactions which are offered
by I-crop are offers, bids, and preferred buyers.
The Globex Corporation was founded in the year 2013, at the time of merging of two large
regional businesses B T & Sons Farming Equipment and Riverine Precision Farming. The main
motive of the company is to offer provide quality agriculture services. Due to the invention of I-
crop application the import and export services can take police anywhere and at any time.
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Part one
Project Description
Title of the project: I-Crop online cash marketplace platform
Associated Branch: ICT
Community: Stud farm
Associated company: Globex Cooperation
Project Contract Partner: Virtucon Consultancy
Services: To handle the purchasing and selling of the warehoused grain and to offer other
agronomy solution
Region: Central West regions of New South Wales and Riverina, Australia
Team Description
Details of the project team
This table will present the details of all the team members who are involved in the application of
I-crop.
Project Name: I-Crop Project Team
A number of Team members: 5
S. no. Name Email ID Contact number
1 Member 1
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2 Member 2
3 Member 3
4 Member 4
5 Member 5
Project Overview
I-Crop online cash marketplace platform is the online marketing platform which also supports
the different mobile devices. The project I –crop is useful for managing the stud farms of
Globlex cooperation. This platform will be having an effective and efficient user interface. The
main requirement for running this application is the high speed internet connectivity throughout
the organization. This I-crop application will ease down the export and import procedures. The
distinctive features of I-crop comprise of offers, bids, and specified buyers. I-crop helps in
exploring the different opportunities which are prevailing in the current market
Project Objective
The objective of the project is to offer an online platform which will glove assistance to the
services of managing the stud farms and other agriculture services of Globex Cooperation.
There will be the transactions among buyers and growers which also consist of transfer of
ownership. The project will be having a process development and will be managed by the
Virtucon Company. Inventory the numerous offers which will be offered by the I-crop for
managing the services and products of Globex consist of Bids, offers and preferred buyers. The
solution will help in the arrangement of sales and purchase of grains.
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Team Charter
Skills and Knowledge
Below specified are the skills and knowledge of each team member which will be required for
completing the project:
Name of the team member Position Skills and knowledge
Member 1 Project manager Communication skills
Member 2 Business Analyst Time management skill
Member 3 Application developer Technical skills
Member 4 Finance expert Decision making skills
Member 5 Team leader Leadership skills
Roles and Responsibilities
This table highlights the key roles and responsibilities which are played by each and every team
member for the successful completion of the project:
Name of the team member Position Skills and knowledge
Member 1 Project manager  The project manager
should guide and
manage the
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stakeholders.
 The manager should
also focus on planning
and controlling of the
project
 The manager should
focus on the project
budgets and risk
(Eskerod & Jepsen,
2016).
Member 2 Business Analyst  Business analyst
should develop
effective
communication.
 Business analyst
should take necessary
action as and when
required
 They should keep a
check on recent
updates and important
information
(Niederman & March,
2018).
Member 3 Application developer  The application
developer should
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accept and try the
innovative ideas which
are given by the team
 The application
develop should
discover the risk on
time
Member 4 Finance expert  Financial manager
should plan out a
budget for the project
 The analyst should
keep a check on the
unnecessary expenses
 Financial experts
should guide and direct
the cash inflows and
outflows.
Member 5 Team leader  Team leader should
focus on addressing
the needs of the team
 Tem leaders should do
effective
communication
 He should be
supportive and guide
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its team
 .team leader should
solve the disputes
which are arising
among the team
members (Fangel,
2018).
Team Communication
For successful business operations, it is important to facilitate a team which enables management
to implement their plan. Team communication defines a process in which interaction used to take
place between various members of a unit (Kokemuller, 2017). Globex Cooperation wants to
expand their business with merger and for this, a proper team is required which enable and assist
in launch such plan properly. For this context and an appropriate team communication, following
are certain aspects on which business need to work so that define targets would be accomplished.
Meeting Times & Location
Before commencing any project, it is important to describe each attribute to the team. In this
context, team meeting plays an important role in which each and every team member
participating in such meeting actively. Thus, for managers of a company, it is important to take
views from team members and decide location and time. Globex Cooperation needs to take a
view from their define team members so that they can provide own view regarding a number of
location for meeting as well as time. A mutual consent is essential so that meeting leads to taking
place in define manner as well as each team member reach over there for case assignment.
Selected location for a team meeting is The Grace Hotel. The meeting incorporated in Banquet
Hall of the hotel at 11:00. Thus, all team members need to go there on time so that starting of the
case begins with a positive attribute towards each other. Moreover, on lunch, each team members
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become able to interact so that effective working and project implementation of Globex
Cooperation becomes possible.
Define how the team will communicate with each other and share information
Communication is an important and essential aspect which supports teams to interact with each
other. Communication also enhances the ability of the business to accomplish defined objectives.
For proper and effective working and synergy, proper team communication is important. Hence,
the following are certain ways through which Globex Cooperation can share information and
interact with each other properly and support in the success of a case assignment:
 Verbal communication: One of a kind of communication which can utilize by members
of a team is verbal communication. But it needs to use at the time of emergency so that
chances of conflict and miscommunication tend to decline as well as no one will become
able to point out on others of failure. Globex Cooperation team members can use this
approach as it is time-saving and support for healthy communication (De Bruijn & Ten
Heuvelhof, 2018).
 Written communication: Another method of communication is written which basically
leads to taking place in form of E-mails (Rohn, 2018). Written communication is helpful
in reducing conflict and facilitates appropriate relationship among team members. Globex
Cooperation requires using this method while delivering some important message and
needing to deliver to the whole unit. But this technique is time-consuming and enforces
to use at the time of need only.
Meeting documentation
Meeting Documentation
Project: Merger of Globex Cooperation Time: 11:00
Date of Meeting: 30 July 2018 Location: The Grace Hotel
Meeting Facilitator: HR
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Meeting Objective: To determine the impact of the merger of Globex Cooperation
It is informed to a team member to visit The Grace Hotel on 30 July 2018. This team meeting is
important to understand the drawbacks of a project initiated by business. Please consider this
letter and come on time to avoid inconvenience.
Thanks
HR of Globex Cooperation
Team Rules and Expectations
Overall team goal
Working in team has lot to do with the communication and active participation. This is what I
learned when I was working in team. A team faces lots of problems mainly the conflict of
interest and lack of clear objectives. Such issues must be solved immediately as they will have
direct impact on the success of the project, the main goal of the team should be to reduce the
overall cost of the project. The team goals must be similar to the goals of the company. Team
goals should focus on collaborative working and active participation by all the team members
(Kerzner, 2018).
Team values
Team values are the set of conducts and rules which each team ember should abide by. Team
values are important for the smooth functioning of the team. Team which perform well will add
value to the company and results in saving not only the resource of the company but also its
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time. Globlex Company focuses on having a team which is filling of confidence. The team vales
must run in parallel to the goals and objective of the company. An effective and efficient team
focus on doing panning and developing visions so that the I-crop project can be set up in a
successful manner. good team meets regularly and discus about all the variance which are
observed in the performances so that quick actions and controls can be taken., All the teams
which are involved in the project must strive to have recognized values which are constant with
the essential values of the business. These distinct standards can turn out to be the foundation for
team’s global success and the principal point for everyday behaviour (Heagney, 2016).
Code ethics
This project requires following all the code of ethics which will make the project more effective
and efficient. Below specified are they code of ethics which must be followed:
 There must be honesty among the team embers
 The confidentiality regarding the important information and documents must be managed
 The team should be supportive and respect each other
 Prior approvals of the senior managers must be taken
 Proper participation by the team members must be ensured (Marchewka, 2014).
Roles and Expectations
The role and expectations which all the team members should abide by must consist of the
following:
 The decisions among the team must be taken in a way that the opinion of each and every
team member must be considered. The decisions taken by the team must not be biased
and based on the personal interest. All the decisions must be well focused. The decisions
should not result in conflicts
 There must be rules regarding the management of conflicts so that there is no disturbance
and delays in the implementation of the project. Whenever there is a conflict in the
management it must be solved immediately and should be managed in an effective and
efficient manner.
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