QAHE Higher Education ICT Implementation Project Management Report

This project management report details the implementation of Information and Communication Technology (ICT) within QA Higher Education (QAHE). The report encompasses a Project Initiation Document (PID) outlining project objectives, stakeholders, and budget. It includes a stakeholder analysis, assessing the priorities and interests of various stakeholders, such as project sponsors, managers, and IT experts. A risk register identifies potential risks, categorizes them by nature and impact, and proposes mitigation strategies. A Gantt chart is included to visually represent the project schedule. The report also emphasizes the importance of risk management in minimizing project disruptions and ensuring timely completion. The report concludes with a discussion on the potential relevance of PRINCE2 methodology for managing the project effectively.

Project Management

TABLE OF CONTENTS
INTRODUCTION:..........................................................................................................................1
TASK 1- PID and Stakeholder Analysis........................................................................................1
TASK 2- Risk Register....................................................................................................................4
TASK 3 – Gantt Chart.....................................................................................................................5
TASK 4 – Short Report....................................................................................................................7
a) Importance of risk management for the project......................................................................7
b) Potential relevance of PRINCE 2...........................................................................................7
CONCLUSION: ..............................................................................................................................8
REFERNECES:...............................................................................................................................9

INTRODUCTION:
Project management is related to planning, organising and implementing work so that
desired goals and objectives can be achieved. It helps in providing efficiency in work and growth
of organisation. A project involves various steps in which manager and employees plays a
crucial role (Machado, Pinheiro and Tamanini 2015). In context to case study QA higher
education system is planning to implement ICT in teaching process. This will enable students to
get excessive learning via technology.
TASK 1- PID and Stakeholder Analysis
It is a document that is prepared in order to have an idea of what overall project will be. It
consists of parameters and project concept. The PID of project is described below :-
Project Charter
Project Title Implementing information and communication technology in teaching
process.
Project
Description
QAHE wants to install ICT in teaching rooms and computing labs to
provide efficiency in education and learning to students.
Project
Manager
Steve Smith Date Approval 18/8/2018
Project
Sponsor
Managing Director Signature
Business case Expected objectives
QAHE wants to implement ICT equipments
in their campus in order to provide quality
 Using good quality resources to

education to students. It includes hardware,
software, etc.
reduce risk.
 To complete project in specific time
and allotted budget.
 To provide better quality education
to students.
Key Team Members Milestones
Name Role Key
Milestones
Start Date End Date
Ben Stokes, Chris
smalling and Phil
Jones
Project engineers Designing
network
5/7/2018 31/10/2018
Tom parker, Tommy
dier and Christian
Eriksen
IT experts Business
Requirement
26/06/2018 30/09/2018
Jason Brody, Alex
Frost
Information and
Technology Expert
Install 11/03/2018 01/07/2018
Stakeholder Analysis
It is done to find out what stakeholder wants in the project. This is done by collecting
information and interacting with them. The analysis of given project is given below :-

Stakeholders Priorities Interest
Project Sponsor High High
Project manager High High
Project engineers Moderate High
Financial Advisors Moderate Low
Information and Technology
Experts
Moderate High
Service Engineers Moderate Low
Contract Labours Low Low
Role of each stakeholder:-
Project manager:He is responsible for planning and execution of project. He monitors overall
project activities.
Project Sponsor: Its role is to develop strategies and plans on how project will be completed.
Manager estimates budget of entire project (Kerzner, 2015 ).
IT experts- Their role is to determine what systems and software are required in project. Also,
how system will work in a network.
Budget Plan-
The budget required for project is given below :-

Task Cost
Labour cost 87500
Equipment 47500
Furniture 100000
IT Equipment 300000
Total £535000
Equipment
Furniture
IT Equipment

TASK 2- Risk Register
Every project faces risk till its completion. It is can be because of some decision or
change in technology. These risk may affect the quality of project (Lappe and Spang, 2014).
Thus, it is very important for manager to minimise risk by taking appropriate measures. Risk can
be related to time, cost, etc.
Risk Nature Occurrence Event Mitigation
strategy
Resource risk It occurs when
there are not
enough resources
Resources are not
allocated
properly.
Moderate Resources
needs to be
analysed and
then allocated
properly.
Financial risk There are not
enough funds
available
The project may
be delayed if
funds are not
available on right
time
Low Budget needs
to made by
analysing each
activities cost.
Technical risk Project may be
not completed in
given time
It can occur due
to wrong decision
taken
High Proper planning
needs to be
done
Decision
making risk
Decision are not
taken properly
It can lead to
affect project
quality and
effectiveness.
High Alternative
decision must
be applied
Performance
risk
Decrease in
performance of
It may affect Low Performance
can be

team members project quality measured so
that training
can be provided
Risk and its impact
Type of Risk Risk Degree Risk Impact
Resource Risk 2 4
Financial Risk 4 5
Technical Risk 1 2
Decision making Risk 3 1
Performance risk 2 3

TASK 3 – Gantt Chart

TASK 4 – Short Report
a) Importance of risk management for the project
Risk management is a process by which risk associated with project is minimised. It
involves taking effective measures to minimise risk. A project faces various risk till it is
completed. So an occurrence of risk can highly affect project quality. Risk needs to be mitigate
in order to compete project on time (Eskerod, Huemann and Ringhofer,2015). For this project
manager do risk management. It contains internal and external risk factors. For this actions, plans
and strategies are developed. Risk can be of different types depending upon its nature. It may be
low, moderate and high. High risk may force manager to increase budget. By analysing risk
manager communicate it to all employees. Moreover, by taking proper actions on time project
runs in a smooth manner. Also, results are measured according to standards set by manager.
Along with this, manager decided what will be the next step. This is very beneficial in reducing
impact of risk on project. Hence, the chances of getting project failure is reduced. With this it
becomes easy to complete project on time.
b) Potential relevance of PRINCE 2
It is a commonly used project technology. It can be used in this project so that it can be
completed on time. But it is having some advantages and disadvantage that is as follows :-
By using PRINCE 2 each member will be aware of what role and responsibilities he is
having. This makes them work in effective manner (Willems and Vanhoucke 2015). Also, it s
easy for manager to handle project easily.

But, using this will make project methodology more complex. It needed extra skills and
effective leadership style to handle this.

CONCLUSION:
From above report it is concluded that project management is related to planning,
organising and implementing work so that desired goals and objectives can be achieved. A
project has been taken to implement ICT in QAHE London campus. There are various people
required in project. Each one performs their own roles and responsibilities. The total cost or
project is £535000.