ICT Project Management: RALS Roistering System

The document outlines a detailed project management plan for the RALS Roistering System, covering aspects such as measurable organizational value, project scope, scheduling, risk analysis, quality management, and project closure. It emphasizes the importance of effective communication, resource management, and risk mitigation strategies to ensure project success. The report also includes an annotated bibliography of relevant literature on ICT project management.

ICT Project Management
RALS Roistering system

Table of Contents
Project overview.........................................................................................................................3
Part One: MOV - Measurable Organizational Value.............................................................3
1.1 Desired area of Impact.....................................................................................................3
1.2 Value of the project plan......................................................................................................4
Part Two: Define Scope and produce a Scope Management Plan.........................................5
2.1 Detailed scope of the project............................................................................................5
Part 3: Project schedule and WBS.............................................................................................7
Part 4: Project risk analysis and plan.......................................................................................13
Part 5: Quality Management Plan...........................................................................................15
Part 6: Project Closure............................................................................................................15
a. Annotated Bibliography...................................................................................................15
Bibliography.............................................................................................................................18

Project overview
The paper mainly analyzed the show of Riverina agricultural in addition to its life style that is
mainly conducted to exhibit various types of events related to agricultural, the products life
style and different local businesses. Moreover, it is identified that the show become well-
known and the organization also required large figure of volunteers to supervise the show. It
is identified that various types of manual procedures are being utilized by business
organization to control the information of volunteers is not appropriate; hence the business is
mostly associated with the Globex demonstrate that expand the roistering system.
In this particular report, information related to the project budget, calendar plan, managerial
plan and used funds are mostly discussed. Apart from that it is also recognized that this paper
discusses concerning the risk as well as issues that project faces during the development the
roistering system.
Part One: MOV - Measurable Organizational Value
1.1 Desired area of Impact
Customer:-It is recognized that the created system is become helpful to lessen different types
of queries that are being raised by the client.
Strategy: - This is being identified that the proposed system becomes advantageous to track
different types of details of the volunteers.
Social:-The developed system becomes advantageous in order to make the proper
communication with client in more effective manner.

Operational:-The deployment of this roistering system helps to store various significant
details of employees in the system that mainly helps to make all types of related operations
easier.
Financial:-It is recognized that the roistering system developed which is being by Globex
become cooperative to offer with large quantity of return money that spend into the business.
1.2 Value of the project plan
The values of project plan are mainly discussed below:-
Better:-It is being recognized that the new system of expansion assists to provide better
facilities to both volunteers and clients.
Cheaper:-The operational price of business mainly lessens by the use of recently develop
roistering system.
Faster:-The reply time for both volunteers as well as consumers gets decreased by using the
roistering system.
Appropriate timeframe and matrices:-
Rank Impact Metrics Timeframe
1. Operational The business functions becomes less time
consuming because of the use of developed
roistering system.
2 months
2. Strategy All important details of customers and
volunteers are mainly track with the help of the
system.
1 month
3. Customer The response time get minimized because of 2 months

the uses of this roistering system.
4. Social The relations between customers and
volunteers are getting improved with the
proper utilization of roistering system.
3 months
5. Financial The operational costs are get reduced by doing
the proper utilization of system
5 months
Part Two: Define Scope and produce a Scope Management Plan
2.1 Detailed scope of the project
Requirements: it is acknowledged that the Roistering system is mainly required to enter
different significant details of volunteers who are primarily concerned about the RALS show.
Moreover, it is recognized that the developed RALS system is became competent to track all
volunteers with the assist of offered details.
In-scope and Out-scope statement:
In-scope statement includes:
o Creation of this Roistering system for the Globex business pruposes
o Facilities to incorporates various volunteers particulars that consists of personal
information, qualifications information and dissimilar other additional details
o Closure of this project in the time period of total of 244 days
Out-scope statement includes:
 Different types of maintenance issues related to proposed system correlated with
both data security and service quality are not inter-related.
 Proper training is not offered to the Globex workers

Deliverables: Some of the project deliverables are listed below:
 To conduct of appropriate testing of system, a suitable testing plan is prepared
 Proper documentation of entire developmental phase is prepared
 Proper documentation of budget plan is established
 Preparation of training manual
 Different verification methods for the project scope
 Offering with proper report based on the requirements of system
Scope Verification procedures: The acceptance criteria of this system are become
cooperative to meet different types of needs as well as requirements of the clients. It also
helps to minimize the reply time in order to provide with better resolution of all types of
queries.
List of resources:
Resource
Name
Type
Materia
l Label
Initial
s
Grou
p
Max.
Unit
s
Std.
Rate
Ovt.
Rate
Cost/
Use
Accrue
At
Base
Calenda
r
Developer
Wor
k
D
100
%
$80.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
System
analyst
Wor
k
S
100
%
$90.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
Accountant
Wor
k
A
100
%
$85.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
Project
manager
Wor
k
P
100
%
$90.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard

Tester
Wor
k
T
100
%
$70.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
Executive
sponsor
Wor
k
E
100
%
$75.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
Requiremen
t analyst
Wor
k
R
100
%
$65.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
Risk
manager
Wor
k
R
100
%
$70.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
Part 3: Project schedule and WBS
3.1 Project schedule
Task Name Duration Start Finish Resource Names
RAILS Rostering System 244 days
Mon
9/25/17
Thu 8/30/18
Specification determination 23 days
Mon
9/25/17
Wed 10/25/17
Undertaking feasibility study
for the different manual system
6 days Mon 9/25/17 Mon 10/2/17
Project manager,
Requirement
analyst
Business needs identification 6 days Tue 10/3/17 Tue 10/10/17
Requirement
analyst
Creation of SRS document 7 days Wed
10/11/17
Thu 10/19/17 Project manager,
Requirement

analyst
Meeting arrangement 4 days Fri 10/20/17 Wed 10/25/17 Project manager
Milestone: completion of
specification determination
0 days
Wed
10/25/17
Wed 10/25/17
Development team selection 38 days
Thu
10/26/17
Mon 12/18/17
Development of vendor
selection
11 days
Thu
10/26/17
Thu 11/9/17
Accountant,
Project manager
Checking development
history of the vendors
12 days Fri 11/10/17 Mon 11/27/17
Executive
sponsor, Project
manager
Development task scheduling 7 days
Tue
11/28/17
Wed 12/6/17
Developer,
Project manager
Budget planning for
development
8 days Thu 12/7/17 Mon 12/18/17
Accountant,
Executive
sponsor, Project
manager
Milestone: completion of
team selection
0 days
Mon
12/18/17
Mon 12/18/17
Designing phase 69 days
Tue
12/19/17
Fri 3/23/18
Module improvement for
volunteer management
21 days
Tue
12/19/17
Tue 1/16/18
Developer,
Project manager
First prototype development 17 days Wed 1/17/18 Thu 2/8/18 Developer

Improvement within new
system installation
15 days Fri 2/9/18 Thu 3/1/18
Developer,
Project manager
Determining the needs of the
system
16 days Fri 3/2/18 Fri 3/23/18
Project manager,
System analyst
Milestone: Completion of
design phase
0 days Fri 3/23/18 Fri 3/23/18
System implementation
system
33 days
Mon
3/26/18
Wed 5/9/18
Different business objectives
development
13 days Mon 3/26/18 Wed 4/11/18
Developer,
Requirement
analyst
Amendments within the part
of the system that is implemented
12 days Thu 4/12/18 Fri 4/27/18
Developer,
Project manager
Using compatible software
and hardware
8 days Mon 4/30/18 Wed 5/9/18
Accountant,
Project manager,
System analyst
Milestone: Completion of
system implementation system
0 days Wed 5/9/18 Wed 5/9/18
Testing phase 26 days Thu 5/10/18 Thu 6/14/18
Identifying test cases as well
as test plan
7 days Thu 5/10/18 Fri 5/18/18 Tester
Testing the developed system 8 days Mon 5/21/18 Wed 5/30/18
Project manager,
Tester
Information system analysis 9 days Thu 5/31/18 Tue 6/12/18 Executive

from the data
sponsor, Project
manager
Results documentation 2 days Wed 6/13/18 Thu 6/14/18 Project manager
Milestone: acceptance of the
test results by client
0 days Thu 6/14/18 Thu 6/14/18
Risk management phase 30 days Fri 6/15/18 Thu 7/26/18
Assessment as well as risk
identification
11 days Fri 6/15/18 Fri 6/29/18
Project manager,
Risk manager
Presenting risks impact 7 days Mon 7/2/18 Tue 7/10/18 Risk manager
Risks mitigation 8 days Wed 7/11/18 Fri 7/20/18
Project manager,
System analyst
Impact of the risk registering 4 days Mon 7/23/18 Thu 7/26/18
Project manager,
Risk manager
Milestone: Acceptance of the
risk document by the client
0 days Thu 7/26/18 Thu 7/26/18
Closure of the project 25 days Fri 7/27/18 Thu 8/30/18
Evaluating rostering system
functions
13 days Fri 7/27/18 Tue 8/14/18
Executive
sponsor, Project
manager
Final developed product roll
out
12 days Wed 8/15/18 Thu 8/30/18 Project manager
Milestone: Completion of
closure phase of the project
0 days Thu 8/30/18 Thu 8/30/18

Figure 1: Gantt chart
(Source: Created by author)

3.2 WBS
RAILS Rostering System
Specification
determination
Undertaking
feasiability study for
the different manual
system
Business needs
identification
Creation of SRS
document
Meeting
arrangement
Milestone:
completion of
specification
determination
Development team
selection
Development of
vendor selection
Checking
development history
of the vendors
Development task
schedulling
Budget planning for
development
Milestone:
completion of team
selection
Designining phase
Module
improvement for
volunteer
management
First prototype
development
Improvement within
new system
installation
Determining thw
needs of the system
Milestone:
Completion of
design phase
System implementation
system
Different business
objectives
development
Ammendments within
the part of the system
that is implemented
Using compatible
software and
hardw are
Milestone:
Completion of
system
implemenatation
system
Testing phase
Identifying test cases
as w ell as test plan
Testing the
developed system
Information system
analysis from the
data
Results
documentation
Milestone:
acceptance of the
test results by client
Risk management phase
Assesment as w ell as
risk identification
Presennting risks
imapct
Risks mitigation
Impcat of the risk
registering
Milestone:
Accepetance of the
risk document by the
client
Closure of the project
Evaluating rostering
system functions
Final developed
product roll out
Milestone: Completion
of closure phase of
the project
Figure 2: Work Breakdown Structure
(Source: Created by author)
3.3 Milestone of the Project plan
WBS Task Name Expected Date
0 RALS Roistering System Fri 9/23/16
1 Completion of the project specification Wed 10/25/17
2 Completion of selection of team members Mon 12/18/17
3 Completion of the designing phase Fri 3/23/18
4 Completion of implementation of the system Wed 5/9/18
5 Acceptance of the identified risks into the project by Thu 7/26/18