ITC505: ICT Project Management - TAHS Computer-Based System Project

This project report details the development of a computer-based system for the Training and Apprenticeship program for High School students (TAHS) by Globex Corporation, undertaken by Virtucon. The report encompasses the project's Measurable Organizational Value (MOV), outlining its impact across strategy, customers, financial, operational, and social aspects. It defines the project scope, scope management plan, and a detailed Work Breakdown Structure (WBS) including deliverables, milestones, and a project budget. The report also addresses project assumptions, risk analysis, and mitigation strategies, alongside a quality management plan with verification and validation activities. Finally, it includes a project closure checklist and evaluation, providing a comprehensive overview of the project's lifecycle from initiation to completion.

Running head: ICT PROJECT MANAGEMENT
ICT Project Management
Name of Student
Name of University
Author Note

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ICT PROJECT MANAGEMENT
Table of Contents
Part 1: MOV- Measurable Organisational Value................................................................3
1.1. Project Description...................................................................................................3
1.2. Desired Area of Impact.............................................................................................3
1.3. Identified Project Value............................................................................................3
1.4. Stakeholders’ Expectations and Target....................................................................4
1.4. Set Timeline for MOV..............................................................................................5
1.5. Summary of the MOV..............................................................................................5
Part 2: Scope and Scope Management Plan....................................................................6
2.1. Scope of the Project..................................................................................................6
2.2. List of Resources in the Project................................................................................6
Part 3: Work Breakdown Structure (WBS).........................................................................7
3.1. Work Breakdown Structure for TAHS.....................................................................7
3.2. Deliverable and Milestone and Project budget.......................................................10
Part 4: Project Risk Analysis and Plan..............................................................................15
4.1. Project Assumptions...............................................................................................15
4.2. Risk and Risk Mitigation Plan................................................................................15
Part 5: Quality Management Plan......................................................................................16
5.1. Team’s Objective....................................................................................................16
5.2. Verification Activities............................................................................................16

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ICT PROJECT MANAGEMENT
5.3. Validation Activities...............................................................................................16
Part 6: Closure and Evaluation..........................................................................................16
6.1. Project Closure Checklist.......................................................................................17
6.2. Project Evaluation...................................................................................................17
Bibliography......................................................................................................................18
Appendix............................................................................................................................20

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ICT PROJECT MANAGEMENT
Part 1: MOV- Measurable Organisational Value
1.1. Project Description
The Globex firm has more than 30 years of experience in business related to agriculture.
The company has embarked on a mission of providing training to the high school students
(TAHS) regarding agricultural business so that the can easily secure a job. For the same, a
computer based system for management of the Training and Apprenticeship program for the high
school students. The project is to develop the computer based system. The project is undertaken
by Virtucon, a client of Globex Corporation.
1.2. Desired Area of Impact
Strategy: The development of the computer based system is likely to manage the
training program more efficiently.
Customer: The system will be beneficial for the customers as it eliminates the need of
any manual record keeping.
Financial: The system is expected to work for the profit of Globex Corporation
Operational: The project is undertaken by Virtucon and is expected to have a high
operational output.
Social: The training program is expected to help the High school students in securing a
good job.
1.3. Identified Project Value

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ICT PROJECT MANAGEMENT
Value
Impact
Area
Better (On a
scale of 1 to 5)
Faster (On a
scale of 1 to 5)
Cheaper (On a
scale of 1 to 5)
Do More(On a
scale of 1 to 5)
Customer 2 2 4 2
Strategy 3 4 4 4
Operational 3 4 4 4
Social 2 5 3 3
Financial 4 5 5 3
1.4. Stakeholders’ Expectations and Target
Stakeholders Expectations Target
Kashish Bawa (Project manager) Appropriate management of the
project
To ensure project is completed
within the time specified
Aarish khan (System Designer) This stakeholder is expected to
prepare the design of the student
To develop a design as per
specifications
Gurvinder Kaur (Business
analyst)
This stakeholder is expected to
analyse the business profitability
To assist in appropriate project
development
Saloni (Developer) This stakeholder is expected to Coding the computer based

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ICT PROJECT MANAGEMENT
contribute in project coding system as per specifications
Deepjot Kaur (Tester) This stakeholder is expected to
test the software developed
To ensure that a working
software is delivered.
Globex Representative This stakeholder is expected to
ensure that the project is
completed according to the set
specifications
To provide needed guidance
1.4. Set Timeline for MOV
1.5. Summary of the MOV
MOV Description
Area of Impact The desired area of impact of the project is
identified on basis of strategy, customers,
operation, financial and society.
Project Value The values of the project is identified. A high
performance and low budget system is needed to be
developed.

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ICT PROJECT MANAGEMENT
Stakeholder’s Expectation The expectations and the target of the stakeholders
are identified.
Time Required for MOV 266 Days
Part 2: Scope and Scope Management Plan
2.1. Scope of the Project
The TAHS project scopes are as follows-
 Development of the a well functional computer based system for TAHS
 Management of the entire development process
 Execution of the project in a low cost
The out of scope requirements of the project are as follows-
 The project does not incorporate training
 The project should not be delayed
2.2. List of Resources in the Project

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ICT PROJECT MANAGEMENT
Part 3: Work Breakdown Structure (WBS)
3.1. Work Breakdown Structure for TAHS

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ICT PROJECT MANAGEMENT

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ICT PROJECT MANAGEMENT
TAHS Computer-Based
System
Project Starts Planning Phase
Meeting With Globex
Specification identification
Requirements Gathering
Sharing the Documents
with Globex for Approval
Development of a Project
Plan
Milestone 1: Approval of
Project Plan
Inititaion Phase
Development of the
Project Schedule as per
plan
Development of Project
Budget
Approval of Schedule and
Budget of the Project
Development of Project
Charter
Milestone 2: Approval of
Project Charter
Execution Phase
Design Phase
Designing the Interface of
the Software
Finalization of the
graphical designs
Coding
Coding the Software
Database Coding
Linking the software with
the Database
Milestone 3: Completion
of Project Coding and
Linking with Database
Testing Phase
System Testing of the
Software
Beta Testing
User Acceptance Testing
Identification of Bugs in
the System
Fixing the Bugs
Milestone 4: Completion
of Software Testing
Evaluation Phase
Validation of the Software
Developed
Checking if the Project is
able to meet the
requirements specified
Verification of the
specification
Milestone 5: Detailed
Project Documentation
Closure Phase
Payment Completion
Client Sign Off
Resource Release
Documentation
Milestone 6: Project
Completion
Figure 1: Work Breakdown of TAHS Computer based system Project

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ICT PROJECT MANAGEMENT
3.2. Deliverable and Milestone and Project budget
WBS Task Name Duration Start Finish Predecessor
s Resource Names Cost
0
TAHS
Computer-Based
System
266 days
Fri
25-
01-19
Fri 31-
01-20 $244,912.00
1 Project Starts 0 days
Fri
25-
01-19
Fri 25-
01-19 Project manager $0.00
2 Planning
Phase 29 days
Fri
25-
01-19
Wed
06-03-
19
$29,600.00
2.1 Meeting With
Globex 7 days
Fri
25-
01-19
Mon
04-02-
19
1 Globex ,Project
manager $6,720.00
2.2 Specification
identification 10 days
Tue
05-
02-19
Mon
18-02-
19
3
Globex ,Project
manager ,Project
Supervisor
$12,800.00
2.3 Requirements
Gathering 5 days
Tue
19-
02-19
Mon
25-02-
19
4 Project Team $3,200.00
2.4
Sharing the
Documents with
Globex for
Approval
2 days
Tue
26-
02-19
Wed
27-02-
19
5 Project Team $1,280.00
2.5 Development
of a Project Plan 5 days
Thu
28-
02-19
Wed
06-03-
19
6
Project
Team ,Project
manager
$5,600.00
2.6
Milestone 1:
Approval of
Project Plan
0 days
Wed
06-
03-19
Wed
06-03-
19
7 $0.00
3 Initiation
Phase 27 days
Thu
07-
03-19
Fri 12-
04-19 $24,736.00
3.1
Development
of the Project
Schedule as per
plan
7 days
Thu
07-
03-19
Fri 15-
03-19 8
Project
manager ,Project
Team
$7,840.00
3.2 Development
of Project Budget
7 days Mon
18-
Tue
26-03-
8,10 Resource
Manager ,Project
$4,256.00

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ICT PROJECT MANAGEMENT
03-19 19 Supervisor
3.3
Approval of
Schedule and
Budget of the
Project
3 days
Wed
27-
03-19
Fri 29-
03-19 11 Globex $1,440.00
3.4 Development
of Project Charter 10 days
Mon
01-
04-19
Fri 12-
04-19 12
Project
manager ,Project
Team
$11,200.00
3.5
Milestone 2:
Approval of
Project Charter
0 days
Fri
12-
04-19
Fri 12-
04-19 13 $0.00
4 Execution
Phase 100 days
Mon
15-
04-19
Fri 30-
08-19 $128,000.00
4.1 Design Phase 35 days
Mon
15-
04-19
Fri 31-
05-19 $17,600.00
4.1.1
Designing
the Interface of
the Software
25 days
Mon
15-
04-19
Fri 17-
05-19 14 Designer ,Technical
Supervisor $14,000.00
4.1.2
Finalization
of the graphical
designs
10 days
Mon
20-
05-19
Fri 31-
05-19 17 Technical Supervisor $3,600.00
4.2 Coding 65 days
Mon
03-
06-19
Fri 30-
08-19 $110,400.00
4.2.1 Coding the
Software 30 days
Mon
03-
06-19
Fri 12-
07-19 18
Coding Team of
Virtucon ,Technical
Supervisor,Hardware
[1],Software [1]
$69,800.00
4.2.2 Database
Coding 25 days
Mon
15-
07-19
Fri 16-
08-19 20
Coding Team of
Virtucon ,Technical
Supervisor
$29,000.00
4.2.3
Linking the
software with the
Database
10 days
Mon
19-
08-19
Fri 30-
08-19 21
Coding Team of
Virtucon ,Technical
Supervisor
$11,600.00
4.3
Milestone 3:
Completion of
Project Coding
and Linking with
Database
0 days
Fri
30-
08-19
Fri 30-
08-19 22 $0.00
5 Testing Phase 61 days
Mon
02-
09-19
Mon
25-11-
19
$17,080.00