ICT Project Management: RALS Rostering System Project Analysis

This project report details the development of the RALS Rostering System, designed to improve the management of agricultural events and lifestyle products. The project addresses the need for a more efficient system to replace manual techniques used by Globex for the Riverina Agricultural and Lifestyle Show (RALS). The report covers the Measurable Organizational Value (MOV), defining its impact on customers, strategy, social aspects, operations, and finances. It includes a scope management plan, outlining in-scope and out-of-scope items, deliverables, acceptance criteria, and resource allocation. A Gantt chart provides a project timeline, and a risk analysis identifies potential challenges and mitigation strategies. The report also includes a quality management plan and a closure and evaluation section, along with an annotated bibliography and a closure checklist, providing a comprehensive overview of the project's lifecycle. The project aims to enhance efficiency, reduce costs, and improve volunteer management within the RALS event.

Running head: ICT PROJECT MANAGEMENT
[ICT Project
Management]
RALS Roistering Project

2ICT PROJECT MANAGEMENT
Table of Contents
Part One: MOV - Measurable Organisational Value.................................................................3
Define Scope and produce a Scope Management Plan..............................................................4
In scope-out scope items:.......................................................................................................5
Part Three: Gantt chart...............................................................................................................8
Milestone of the Project plan...............................................................................................13
Part Four: Project Risk Analysis and Plan...............................................................................15
Project assumptions:.............................................................................................................15
Part Five: Quality Management Plan.......................................................................................20
5.1 Philosophy for delivering a quality system to the client................................................20
5.2 Quality issues.................................................................................................................21
Part Six: Closure and Evaluation.............................................................................................22
Annotated Bibliography.......................................................................................................22
Closure checklist..................................................................................................................23
Bibliography.............................................................................................................................25

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Part One: MOV - Measurable Organisational Value
This paper discussed about the show Riverina Agricultural and Lifestyle that mainly arranged
to display different types of agricultural events, different lifestyle products. It is mainly
identified that different manual techniques are get utilized by organization to manage the
large number details that is not in proper manner so the Globex business that mainly aligned
with the show which develop the roistering system.
In this paper, information about budget, project schedule, management plan and different
resources are discussed. It is also identified that this paper elaborates about different
challenges and risks identified in the project to develop the roster system of RALS.
Identification the desired area of impact:
Customer: It mainly identified about a developed system that is helpful to mitigate all related
queries that are mainly raised by people.
Strategy: It is found that the system is more beneficial to track various kinds of volunteer’s
details to track them.
Social: the developed system is mainly found to more advantageous for doing the
communication with different clients
Operational: the proper utilization of roistering system mainly helps to store significant
information of volunteers in the system that leads to make the different organizational
operations easier.
Financial: the roistering system that mainly developed by Globex become helpful to provide
large quantity of return money that is mainly invested by business.

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In the context of RALS Roistering system project, the two types of project value are listed
below:
Better: this RALS venture checked the advancement of different framework to expand the
work proficiency with the help of data administration.
Cheaper: RALS task mainly helps to deal with various data that mainly diminish all types of
general costs related to general cost of data framework administration.
Rank Impact Metrics Timeframe
1 Financial Revenue and Money Profit era 6 months
2 Customer All clients returning to association based on different
administrative work.
2 months
3 Operational Reduction of consumption of time to finish different
hierarchical techniques.
2 months
4 Strategy All volunteers need to have the capacity for getting
associated with all clients
1 month
Define Scope and produce a Scope Management Plan
Define the scope: The RALS ticketing system advancement techniques helps to build up the
project team and different materials to develop all types of project operations.
Requirements: All project requirements are shown in the table format:
Resource Name Type
Budgeter Work

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Computer Devices Material
Documenter Work
IT Engineer Work
Network Components Material
Planner Work
Project Manager Work
Storage Material
System Analyst Work
Tester Work
Wireless routers Material
In scope-out scope items:
The in-scope of project includes:
 Development of RALS Rostering system of the Globex business
 Incorporating of different volunteers details includes different personal details,
qualification details and different additional details

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 Proper assistance of documentation of both functional and non-functional
project requirements
 Completion of the project within the timeframe of 244 days.
The out-scope of project includes:
 System maintenance is mainly related based on the service quality along
with data security that mainly not discussed.
 Training documentation is not provided to all employees of Globex
Deliverables: The deliverables of this project are listed below:
 To test this system, proper testing plan of the report is created
 Documentation of the development phase
 Documentation of budgetary plan
 Creation of training manual
 Scope verification techniques
 Preparation of system requirements report
Acceptance Criteria:
The acceptance criteria of this system discuss about the meeting of different
requirements along with the demands and needs of clients. Apart from that, it also
assists to minimize about response time to have proper solution of different queries.

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List of Resources:
Material resources: Different types of technical requirements to complete the project
according to pre-determined results discuss about secondary storage, operating
system, display adapter etc.
Human resource: The people who are needed to complete the project within the time
include system developer, project manager, business analyst, system analyst, project
sponsor, investment manager etc.
Resource
Name
Type
Materia
l Label
Initial
s
Grou
p
Max.
Unit
s
Std.
Rate
Ovt.
Rate
Cost/
Use
Accrue
At
Base
Calenda
r
Developer
Wor
k
D
100
%
$80.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
System
analyst
Wor
k
S
100
%
$90.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
Accountant
Wor
k
A
100
%
$85.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
Project
manager
Wor
k
P
100
%
$90.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
Tester
Wor
k
T
100
%
$70.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard

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Executive
sponsor
Wor
k
E
100
%
$75.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
Requiremen
t analyst
Wor
k
R
100
%
$65.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
Risk
manager
Wor
k
R
100
%
$70.00/
hr
$0.00/
hr
$0.00
Prorate
d
Standard
Part Three: Gantt chart
Task Name Duration Start Finish Resource Names
RAILS Rostering System 244 days
Mon
9/25/17
Thu 8/30/18
Specification determination 23 days
Mon
9/25/17
Wed 10/25/17
Undertaking feasibility study
for the different manual system
6 days Mon 9/25/17 Mon 10/2/17
Project manager,
Requirement
analyst
Business needs identification 6 days Tue 10/3/17 Tue 10/10/17
Requirement
analyst
Creation of SRS document 7 days
Wed
10/11/17
Thu 10/19/17
Project manager,
Requirement
analyst
Meeting arrangement 4 days Fri 10/20/17 Wed 10/25/17 Project manager

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Milestone: completion of
specification determination
0 days
Wed
10/25/17
Wed 10/25/17
Development team selection 38 days
Thu
10/26/17
Mon 12/18/17
Development of vendor
selection
11 days
Thu
10/26/17
Thu 11/9/17
Accountant,
Project manager
Checking development
history of the vendors
12 days Fri 11/10/17 Mon 11/27/17
Executive
sponsor, Project
manager
Development task scheduling 7 days
Tue
11/28/17
Wed 12/6/17
Developer,
Project manager
Budget planning for
development
8 days Thu 12/7/17 Mon 12/18/17
Accountant,
Executive
sponsor, Project
manager
Milestone: completion of
team selection
0 days
Mon
12/18/17
Mon 12/18/17
Designing phase 69 days
Tue
12/19/17
Fri 3/23/18
Module improvement for
volunteer management
21 days
Tue
12/19/17
Tue 1/16/18
Developer,
Project manager
First prototype development 17 days Wed 1/17/18 Thu 2/8/18 Developer
Improvement within new
system installation
15 days Fri 2/9/18 Thu 3/1/18
Developer,
Project manager

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Determining the needs of the
system
16 days Fri 3/2/18 Fri 3/23/18
Project manager,
System analyst
Milestone: Completion of
design phase
0 days Fri 3/23/18 Fri 3/23/18
System implementation
system
33 days
Mon
3/26/18
Wed 5/9/18
Different business objectives
development
13 days Mon 3/26/18 Wed 4/11/18
Developer,
Requirement
analyst
Amendments within the part
of the system that is implemented
12 days Thu 4/12/18 Fri 4/27/18
Developer,
Project manager
Using compatible software
and hardware
8 days Mon 4/30/18 Wed 5/9/18
Accountant,
Project manager,
System analyst
Milestone: Completion of
system implementation system
0 days Wed 5/9/18 Wed 5/9/18
Testing phase 26 days Thu 5/10/18 Thu 6/14/18
Identifying test cases as well
as test plan
7 days Thu 5/10/18 Fri 5/18/18 Tester
Testing the developed system 8 days Mon 5/21/18 Wed 5/30/18
Project manager,
Tester
Information system analysis
from the data
9 days Thu 5/31/18 Tue 6/12/18
Executive
sponsor, Project
manager

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Results documentation 2 days Wed 6/13/18 Thu 6/14/18 Project manager
Milestone: acceptance of the
test results by client
0 days Thu 6/14/18 Thu 6/14/18
Risk management phase 30 days Fri 6/15/18 Thu 7/26/18
Assessment as well as risk
identification
11 days Fri 6/15/18 Fri 6/29/18
Project manager,
Risk manager
Presenting risks impact 7 days Mon 7/2/18 Tue 7/10/18 Risk manager
Risks mitigation 8 days Wed 7/11/18 Fri 7/20/18
Project manager,
System analyst
Impact of the risk registering 4 days Mon 7/23/18 Thu 7/26/18
Project manager,
Risk manager
Milestone: Acceptance of the
risk document by the client
0 days Thu 7/26/18 Thu 7/26/18
Closure of the project 25 days Fri 7/27/18 Thu 8/30/18
Evaluating roistering system
functions
13 days Fri 7/27/18 Tue 8/14/18
Executive
sponsor, Project
manager
Final developed product roll
out
12 days Wed 8/15/18 Thu 8/30/18 Project manager
Milestone: Completion of
closure phase of the project
0 days Thu 8/30/18 Thu 8/30/18

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