ICT508: EduStream Pilot Phase Project Scope and Deliverables

The provided document outlines the project scope for the EduStream pilot phase, a project focused on developing an enhanced educational website similar to Netflix. It details the project objectives, which include delivering an efficient website, implementing advanced technologies, ensuring high security, and managing course content. The project scope covers technical deliverables such as hardware (servers, computers), software (firewall, antivirus), data storage, networking, and security infrastructure. Other deliverables include services like training and documentation. The document also specifies acceptance criteria for both business and technical aspects, along with project exclusions, constraints, and assumptions. A high-level work breakdown structure is included, showing work streams, resource requirements, and responsibilities. The bibliography provides references for further reading on digital badges, education for sustainable development, competency-based education, and project-based learning.

Standard Project Scope Template EduStream Pilot Phase
Project Title EduStream Phase 1
Project Objectives  To deliver a highly efficient website that would suit the
educational needs of students
 To implement the new and advanced technologies during
the designing of the website
 To ensure a high level of security within the website so as to
secure the payments that would be made within the
website.
 To manage the educational course contents and align them
with the business processes.
Project Scope
Description
 The project is based on designing and delivering an
enhanced educational website that would help the students
in gaining an exclusive knowledge of the course content. The
project would embed the similar architecture that is
followed by Netflix and similar other online video streaming
websites. The project would gather feedback from students
in order to understand about the technical qualities, which
would be helpful for future outcomes from the website.
Deliverables (List any project deliverables by linking to the following sub-headings.
Note 1: For complex issues explain these in a separate document and just reference/
outline them here.
Note 2: Be careful that you don’t include steady state services/deliverables etc. into the
project deliverables, unless the ongoing services are a mandated part of the project.
Technical Deliverables (List key deliverables at a node/module/medium level of detail)
Hardware  The hardware elements that would be required are: Servers,
Desktop Computers, laptops, network elements such as LAN
cables, Wi-Fi routers, Phones and Tablets.
Software/Application
(Application, Interfaces &
Presentation)
 The software elements include: Firewall management
software, antivirus management software, RTSP control
interfaces and CODEC applications. The Open Connect
Appliance (OCA), which is a video streaming server could
also be used within the website.
Data Storage,
Replication & Access
 The Client DB would store the valuable information of the
users who have created their account. The database would
store information that includes names, billing information,
addresses, and information about client environment,
license types and many others. In this system, Oracle
database would be used for storing the data of clients.
Networking  High volume of network connections could be established
with the influence of the website usage. The connections
would need support from TCP-IP and they would be used for
ensuring support based on interconnectivity between nodes
and client.
Security  In order to ensure security within the website, a Defence-in-
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Standard Project Scope Template EduStream Pilot Phase
Deliverables (List any project deliverables by linking to the following sub-headings.
Note 1: For complex issues explain these in a separate document and just reference/
outline them here.
Note 2: Be careful that you don’t include steady state services/deliverables etc. into the
project deliverables, unless the ongoing services are a mandated part of the project.
Depth approach would need to be implemented in order to
ensure physical security.
 It would also include wide area network security,
application, Client DB, OCA, Games Server, local area
network, databases and many others.
Infrastructure  Other infrastructure that would be required are data
centers, network rooms and a customer service in-house
section
Other  The other requirements that could be included are the
inclusion of a technical room that would be able to include
all these requirements and thus ensure that the
development works would progress successfully/
Other Deliverables (List key deliverables medium level of detail)
Services  Internal services that should be included are: training for the
use of the systems, documentation of the project processes
and continuous maintenance of the website after the launch
 External services include advertising of the website to the
various schools, consulting with other experienced people
about product advertisement.
Documentation  The project plan should be designed firstly
 Use case diagrams and mock-up diagrams should be
prepared.
 Financial budget should be prepared during the designing of
project plan.
Reporting  The meeting should be conducted for discussing plans about
the website designing, planning of financial budget and also
designing a technical plan for the project.
Testing  System tests and UAT
 Multi-site testing and UAT
 Full system pilot testing
Other Deliverables  Ensuring high level encryption systems that should be firstly
implemented in order to secure transactions that are made
within the website.
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Standard Project Scope Template EduStream Pilot Phase
Acceptance Criteria (List any project acceptance criteria by linking to the following sub-
headings – Note: for really complex issues cover these as a separate document and just
reference them here)
Business Acceptance Criteria (Explicit (in blue)/Non-explicit (in black))
 The project would be able to meet with the expected success criteria for the business.
With the high number of users, the business of EdMedia would incur high amount of
business revenue.
Technical Acceptance (List key information related to the acceptance of deliverables at a
node/module/medium level of detail)
Hardware  The hardware elements would be able to provide the support
for development of website.
 The servers and computer desktops would help in ensuring
internet connectivity and website development.
Software/Application
(Application, Interfaces &
Presentation)
 The identified software systems should be helpful for
performing as per the business requirements.
 The software systems should ensure security of the website.
Data Storage,
Replication & Access
 The data storage facilities should be efficient for storing the
entire data of clients and other business processes.
Networking  The defined networking standards should provide the best
for of network stability during the website designing process.
Security  The key security aspects should be strictly followed. Different
encryption standards should be adhered in order to ensure
that the website does not face any problem.
Infrastructure  With the inclusion of the needed requirements that have
been properly met, the project could be deemed as to be
successful.
Other  Following with each of the necessary requirements, there
would not be any other need of inclusion of other
requirements for the project.
Acceptance Criteria for Other Deliverables (List key deliverables medium level of detail)
Services  The design of the website should be initiated by 2nd
September 2019 and would end on 8th September 2019.
Documentation  The documentation of the project plan and other
requirements should be made ready within 30th August 2019.
Other Deliverables 
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Standard Project Scope Template EduStream Pilot Phase
Exclusions: List any project exclusions by linking to the following sub-headings
Note 1: For complex issues explain these in a separate document and just reference/
outline them here.
Note 2: These need to be carefully managed to help ensure that scope creep does not
take place.
Note 3: Make sure these map to the constraints and assumptions as necessary.
Note 4: Make sure that these flow into the Risk Register as necessary.
Contractual  Penalties would be imposed over any project member if the
deliverables are not met properly within the deadline.
Technical  The design of the website should be completed as per the
standards of coding and also include latest web-0designing
technologies.
Services  The services provided to the organisation should be made
within the proper time frames. The scheduled defined in the
WBS should be completed as per the plan defined.
Resourcing  The resources that can be excluded from the website are the
use of extra technical team members for designing the
project.
Documentation  The documentation based on project financial analysis can
be defined as beyond scope.
Other Support 
Constraints: (List any project constraints by linking to the following sub-headings – Note:
for really complex issues do this as a separate document and just outline/reference them
here). Make sure that these will map to the Risk Register as necessary.
Cost  The costs incurred for the project could changes due to
changing work scenario. The costs for the project could
exceed due to rising prices of software or hardware.
Milestone/Schedule  Any changes within the schedule of the project would lead
to changes in milestones.
Contractual  Penalties would be imposed over any project member if the
deliverables are not met properly within the deadline.
Resourcing  The resources that can be excluded from the website are the
use of extra technical team members for designing the
project.
Other Issues 
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Standard Project Scope Template EduStream Pilot Phase
Assumptions: List any project assumptions by linking to the following sub-headings
Note 1: For complex issues explain these in a separate document and just reference/
outline them here.
Note 2: Use these to help lock down ambiguity – make sure that all key stakeholders
understand these assumptions and have buy-in.
Note 3: Make sure that these map to the deliverables and constraints as necessary.
Contractual  Any kind of changes in the project schedule without any
form of prior information could lead to penalties of the
particular resource.
Technical  The project should make use of HTML5, CSS and JavaScript
and other latest technologies that would help in improving
the context of the website.
Services  The team members should abide by the various services that
are included within the project schedule
Resourcing  Each of the resources that include people, materials should
be properly selected.
Documentation  The documentation for the project should be done by the
project manager
Other Support 
Approach (high level
steps)

See overleaf for Roles and Responsibilities Matrix
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Standard Project Scope Template EduStream Pilot Phase
WORK BREAKDOWN – HIGH LEVEL OVERVIEW
Work
Stream
Work Stream
Element/Work Package
Type of Resources
Required
Amount of
Resources
Required
Responsibility
of…
1 Developing the Informal
team relationships
Meeting with team
members
7 CEO
2 Formal Project Start Date Meeting with team
members
7 CEO
3 Engagement of technical
subcontractors
Project manager 1 Project Manager
4 Kick off development of
software and systems
Development Team head 1 Technical team
head
5 Commence Marketing Marketing department 2 Marketing
department
6 Live of Beta version for
Perth Region
Development Team head 1 Development
Team head
7 Live of Beta version for
Sydney Region
Development Team head 1 Development
Team head
8 Live of Beta version for
Melbourne region
Development Team head 1 Development
Team head
9 Full market opening CEO, CIO, Project
manager
3 Project Manager
Notes:
1. The Work Stream refers to the high-level description for the groups of tasks that are necessary to
meet the objectives. For example, this would include reference to big chunks of the requirements
such as ‘Database Delivery’, ‘Application Development’, ‘Hardware Procurement’, ‘Software
Procurement’, ‘System Integration’, etc. Don’t forget to have Work Streams for Project
Management, Documentation, Training and the provision of other services.
2. The Work Stream Element/Work Package column will provide descriptors for specific groups of
tasks that will be required to achieve the activities required for that Work Stream.
3. In the Types of Resources Required, list any cash, and hard or soft resources that will be needed to
complete the tasks. Link this to the information in the Amount of Resources required.
4. Make sure that there are clear responsibilities listed for each task.
5. This type of document is only designed to go down to two levels of detail (e.g. Workstream and
high-level groupings of information for the Elements). You can go down to lower levels by
indenting Work Stream Elements/Work Packages in the column, so the hierarchical structure
becomes clear.
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Standard Project Scope Template EduStream Pilot Phase
Bibliography
Gibson, D., Ostashewski, N., Flintoff, K., Grant, S., & Knight, E. (2015). Digital badges in
education. Education and Information Technologies, 20(2), 403-410.
Huckle, J., & Wals, A. E. (2015). The UN Decade of Education for Sustainable Development: business as
usual in the end. Environmental Education Research, 21(3), 491-505.
Johnstone, S. M., & Soares, L. (2014). Principles for developing competency-based education
programs. Change: The Magazine of Higher Learning, 46(2), 12-19.
Larmer, J., Mergendoller, J., & Boss, S. (2015). Setting the standard for project based learning. ASCD.
Savery, J. R. (2015). Overview of problem-based learning: Definitions and distinctions. Essential
readings in problem-based learning: Exploring and extending the legacy of Howard S. Barrows, 9,
5-15.
Metzler, M. (2017). Instructional models in physical education. Routledge.
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Standard Project Scope Template EduStream Pilot Phase
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