Professional Development Report: Ideal Job - Event Organizer

This report focuses on the ideal job of an event organizer, detailing the role's responsibilities, required skills, and qualifications. It begins with a definition of an ideal job and then describes the event organizer role, including tasks like client communication, event planning, budget development, and vendor negotiation. The report also outlines the necessary personal specifications, such as educational background, experience in event management, and skills like communication and time management. Furthermore, it discusses available resources like social media, staffing agencies, and company career pages to aid in the job search process. The report concludes by summarizing the key aspects of the ideal job and emphasizing the importance of preparation for the role. The references include books, journals, and online resources related to event management and career development.

Ideal job after
graduation event
organiser
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Table of Contents
INTRODUCTION ..............................................................................................................3
MAIN BODY ......................................................................................................................3
Description about ideal job........................................................................................3
Job description of ideal job........................................................................................3
Person specification and how to quality for ideal job................................................4
Mention what are the resources available and how to use them to facilitate job
findings process........................................................................................................5
CONCLUSION ..................................................................................................................6
REFRENCES.....................................................................................................................7
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INTRODUCTION
Job is defined as an opportunity related to learning, progression and contribution
to an organisation. Ideal job is considered as a job option which a person would select if
money were no object (Holmes and Ali-Knight, 2017). Ideal job role on which based on
is event organiser, who schedules an event in smooth manner according to their client
requirement. Topics included in this report are description of ideal job role, its job
description, personal specification, qualification required as well as it will also include
resources which are available for attaining ideal job profile.
MAIN BODY
Description about ideal job
My ideal job role is of event organizer. Event organisation is considered as a
person who generally schedules an event or program according to requirement of their
client as well as it is also normally they run and report it (Jones, 2017). Moreover, if I
perform this job role I need to make sure that event run in smooth manner and if any will
arise it will solve properly and at time. Mainly event organizer is a person who is
responsible for the whole event from start to end. While I will perform this job role need
to conduct several responsibilities such as organize an event, book site according to
requirement, advertise tournaments. Along with this, it will also include several other
responsibilities such as recruiting skilled staffs, ensure effective utilization of resources,
deal with day to day problems and so on.
Job description of ideal job
Job description is considered as written narrative which describe about task,
duties as well as responsibilities that a person will perform while executing particular job
role. This will also include other factors like areas of knowledge, abilities and skills
which are required to perform specific task. Job description of my ideal job i.e. event
organizer is given below:-
 I need to communicate with clients in order to understand their need, wants and
special requirement for specific event.
 I also need to conduct planning as well as organizing event from the perspective
of finishing it according to client requirement.
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 I need to develop budget which suits to client's requirement and budget.
 Select, book, prepare and arrange most appropriate location or venue according
to client requirement (Event Organizer Job Description, Duties, and
Responsibilities, 2020).
 I need to develop or design layout as well as agenda of event, I also need to
develop proper guide so that my team members will conduct work accordingly.
 I also need to resolve disputes which may arise while conducting work related to
the event.
 Conduct contact as well as negotiation with vendors like florists, suppliers of
foods material, photographers, caterers, technicians, musicians and many
others.
 I also need to monitor all the delivered goods and services in order to ensure
contract terms are satisfied that are related to health and safety, insurance,
adhere to legal perspectives and many more.
Person specification and how to quality for ideal job
Personal specification is defined as written documents which will describe about
qualification, experiences, selection criteria, skills, knowledge and so on (Kasket, 2016).
Person specification is generally derive from job description as well as from the core of
foundation process of requirement. Person specification for my ideal job role i.e. Event
organizer is given below:-
Person Specification of Event organizer
Qualification-
 Graduation degree from reputed college or university
 Diploma or degree in Event Management from affiliated college or university. s
Knowledge and experience-
 A person must have event management experience at exhibition or conference
industry.
 Need experience in operational management activities at similar industry or
environment.
 An individual need to have knowledge and understanding of health and safety
legislation at the entertainment/ conference industry (Pauwels and et. al., 2016).
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 Must required experience of using information technology as well as ability to use
various software packages such as EBMS.
 A person need to have experience as well as knowledge of writing event specific
risk assessments so that plan can be conducted properly.
 Required knowledge and experience of budget management experience.
 Experience of working at the customer focused environment as well as
knowledge of cost negotiation is also required.
Skills/ Abilities-
 Communication as well as interpersonal skills.
 Negotiation skill in order to get best price from vendors or suppliers.
 Time management skills as well as ability to conduct work under pressure (Job
profile event manager, 2020).
 Experience of project management.
 Marketing and promotional skills in order to promote event for attracting
sponsorships.
 Self motivation, enthusiasm, IT, management and administrative skills.
In order to get qualify for event organizer job profile I need to develop all above
mentioned skills so that I can perform all the allotted duties in effective manner which
help my event organizer firm to attain their desire goal.
Mention what are the resources available and how to use them to facilitate job findings
process
There are numbers of resources available which I can used for facilitating my job
finding process, from that some main sources are given below:- Social media: In today's time company post hire advertisement at the different
social media like Facebook, LinkedIn, Instagram and so on from where applicant
who are looking for the job can apply easily (Looking for a job? 7 resources you
should be using, 2020). Staffing agencies: There are numbers of agencies or firm are available at
market who have contact with company who want to hire candidates for specific
profile and these firm communicate with applicants who are looking for job in
similar profile.
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 Company career pages: If a company want to hire for a specific role role they
will post an advertisement at their career page from where applicant can apply
for similar job role easily with their CV (Spanjaard, Hall and Stegemann, 2018).
CONCLUSION
By above mentioned points it can be evaluate and summarise that every person
want to attain their ideal job so that they can develop career as they want. Around the
world there are numbers of job profile are available such as marketing manager, evert
organizer, finance manager, dress designer, singer, teacher, dancer and many more.
There is specific job description of a particular job role according to which a person
make themselves ready for job interview as well as there is also requirement of
particular person specification and quality in order to attain specific job role.
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REFRENCES
Books and Journals
Holmes, K. and Ali-Knight, J., 2017. The event and festival life cycle–developing a new
model for a new context. International Journal of Contemporary Hospitality
Management.
Jones, M.L., 2017. Sustainable event management: A practical guide. Routledge.
Kasket, E., 2016. Preparing for a job after professional registration. The Trainee
Handbook: A Guide for Counselling & Psychotherapy Trainees, p.387.
Pauwels, C. and et. al., 2016. Understanding a new generation incubation model: The
accelerator. Technovation. 50. pp.13-24.
Spanjaard, D., Hall, T. and Stegemann, N., 2018. Experiential learning: Helping
students to become ‘career-ready’. Australasian Marketing Journal
(AMJ). 26(2). pp.163-171.
Online
Event Organizer Job Description, Duties, and Responsibilities. 2020. [Online]. Available
through: <https://jobdescriptionandresumeexamples.com/event-organizer-job-
description-duties-and-responsibilities/>.
Job profile event manager. 2020. [Online]. Available through:
<https://www.prospects.ac.uk/job-profiles/event-manager>.
Looking for a job? 7 resources you should be using. 2020. [Online]. Available through:
<https://www.careerbuilder.com/advice/7-job-search-resources-you-should-be-
using>.
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