Letter/Memo Package Assignment - Communication Skills Development

This assignment presents a solution to a Letter/Memo Package, which includes an interoffice memorandum from Lindsay Harapa, the director of Human Resources at Imperial Foods, to department managers. The memo addresses a company-wide ban on smoking and requests the establishment of departmental complaint committees to handle smoking-related issues. Additionally, the assignment features a formal letter from Justin Brown, Manager of Frazer, Ahmet and Grandpre law Firm, addressed to 'To Whom It May Concern,' advocating for support and sponsorship of the Ottawa World Partnership Walk. The letter highlights the organization's efforts in aiding poverty-stricken communities in Asia and Africa and encourages collaboration among law firms to contribute to the cause. The assignment follows the guidelines of the assignment brief, including proper formatting, and addresses the importance of clear and effective business communication.

Running Head: LETTER/MEMO PACKAGE
Letter/Memo Package
Name of the Student
Student’s Number
Due date:

1LETTER/MEMO PACKAGE
Group A
Imperial Foods Interoffice Memorandum
To: Department managers of Imperial Foods
From: Lindsay Harapa, director of Human Resources
Subject: Request for setting up of departmental complaint committees
Date: February 10, 2020
Ban on Smoking by the Government
The subject of smoking tobacco inside the office building or in any enclosed public places was
being banned by the health department of Manitoba following the reason that vaping or any kind
of secondhand smoking causes the same health problem as that of direct smoking. Following
which the ban was implemented through the use of The Smoking and Vapour Products control
Act in the year 2004. The act was updated on October 1st, 2017, with which vaping and other
kinds of heating devices used for smoking have been included in the ban for use inside any
enclosed public place.
Old Habits Die Hard
Though there has been a general awareness of the restrictions on smoking inside the office
premises, it has been observed through the security camera system that there are some employees
who have been ignoring the system and have been smoking and using e-cigerettes and vaping
inside the office premises, in the corners, corridors and the landings of the staircases. This has
also been brought forth to the administration that excessive smoking has been deduced as the
premises becoming smoky and claustrophobic, especially for non-smokers.

2LETTER/MEMO PACKAGE
The administration has decided that the law needs to be reminded of all the employees of the
company in order to communicate the gravity of the system. And in order to follow through, all
the departments are requested by the administration to set up individual departmental
committees, which will be responsible for dealing with the complaints regarding any kind of
smoking within the office premises. The step is deemed necessary for the benefit of every
employee of the office, not just the non-smokers, as vaping and e-cigerettes have been deemed as
big a risk as direct tobacco smoking. This committee will ensure that the employees and the
smoking conflicts are resolved, and the employees are not held up against the law, which can be
detrimental to their career.
(Signature) Lindsay
Harapa,
Human Resources
Director
Imperials Foods

3LETTER/MEMO PACKAGE
Group B
Frazer, Ahmet and Grandpre law Firm
200-95 Scurfield Blvd.
Winnipeg, MB R3Y 1Y3
Dated: February 10th, 2020
PERSONAL
Harrison Law Office
200-99 Scurfield Blvd.
Winnipeg, MB R3Y 1Y1
Subject: Join hands for the Ottawa world Partnership Walk
To Whom It May Concern,
This is to bring to your notice that the Ottawa World Partnership Annual Walk will be
happening very soon and being a very firm supporter of the causes supported by them. I have
tried to extend the reach of sponsorship to my best extent. The non-profit organization is located
locally, and therefore it becomes a collective social responsibility as a part of the population who
are set comfortably in our life standard that we help people in need.

4LETTER/MEMO PACKAGE
Sometimes, as we have noticed that staying quiet and being a part of the oppression is
seen to be an equivalent. As a community of law firms, we are looked upon by the society who
help people understand the law and get justice from any unfair circumstances they face in their
life. So, looking at the global situation right now, we are aware of the most oppressive agent
present in the society is the prevailing poverty, and there are very limited options through which
the communities dealing with can look up to for help.
The Ottawa World Partnership Walk is organized by a local based organization by the
name Aga Khan Foundation, who work in the area of providing the basics to the poverty stricken
communities of Asia and Africa. They provide education, professional education to help enable
them to earn their living and even in some places, food commodities. Their help extends to
providing work to the women of these communities, and their works are sold across the world to
help improve the quality of their life.
This year’ s walk is bound to fall between two more walks due to which it has been
expected that the foundation will experience a shortage of sponsorship because two more social
events are coming up in the locality. Nevertheless, the Terry Fox run and AIDS walk of Ottawa
are sponsored by huge firms and organizations, so it is a request from my side that we all come
forward to enable them to raise funds for the right causes.
It is a request that if you are interested in joining hands and contributing to the
sponsorship, please right back to on the address above, so that I can send further information
required and connect you to the Aga foundation.
Very sincerely,
Justin Brown

5LETTER/MEMO PACKAGE
Manager