COIS 71025 Project Management: Data Communication Network Project

This project management assignment focuses on implementing a data communication network and hardware infrastructure for a local government organization. The project includes a detailed project charter outlining the project's background, goals, objectives, scope, stakeholders, milestones, methodology (PRINCE2), budget, and risk assessment. The assignment provides a work breakdown structure, a list of tasks, resource allocation, and a risk management plan with a matrix. Deliverables include a project plan, IT infrastructure, data communication, and progress reports. The project aims to resolve issues with the existing IT infrastructure by implementing modern technologies. Progress reporting includes status updates, resource allocation, and budget reports, with a conclusion summarizing the project's key aspects. The assignment demonstrates a comprehensive approach to project planning, execution, and risk management, which is crucial for successful project completion.

Running head: PROJECT MANAGEMENT
Project management
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1.Project charter...............................................................................................................................3
1.1 The name of the project.........................................................................................................3
1.2 Background of the project.....................................................................................................3
1.3 Goal of the new project..........................................................................................................3
1.4 Objectives..............................................................................................................................4
1.5 Scope......................................................................................................................................4
1.6 Key stakeholders....................................................................................................................4
1.7 Project milestones..................................................................................................................5
1.8 Project methodology..............................................................................................................5
1.9 Project budget........................................................................................................................6
1.10 Constraints, Assumptions and risk......................................................................................7
2. Project deliverables......................................................................................................................8
2.1 List of deliverables................................................................................................................8
3. Work breakdown structure..........................................................................................................9
4. List of task...................................................................................................................................9
5. List of resources.........................................................................................................................11
6. Project risks...............................................................................................................................12
6.1 Risk management plan.........................................................................................................12
6.2 Risk management matrix.....................................................................................................14

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6.3 Risk avoidance.....................................................................................................................15
7. Project progress reporting..........................................................................................................16
7.1 Progress reporting................................................................................................................16
7.2 Status report.........................................................................................................................17
7.3 Resource allocated for tasks................................................................................................18
7.4 Budget report.......................................................................................................................19
7.5 Users training feedback report.............................................................................................20
8. Conclusion.................................................................................................................................20
Bibliography..................................................................................................................................21

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1.Project charter
1.1 The name of the project
The name of the project is “Implementation of data communication network and
hardware infrastructure”.
1.2 Background of the project
The paper mainly focuses on one of the local government organization that generally
employs more than 200 staffs for delivering the support to the young people in England. The
organization helps in providing the IT support for managing its operation that is generally
provided by a legacy or Unix based package that does not only holds information about the
various people in country but also about all the information about the staffs who generally work
there. Moreover, the organization hosted the Unix based package on proper central server which
is generally accessed from each location VT520 terminals or PCs by utilizing terminal emulation
software. The internet access is generally provided from the HQ site by utilizing the broad band
connection within the organization. Browser based access is generally tried properly within the
remote locations but the speed that is provided is very slow. In order to resolve the issue, the
organization wants to implement a data communication network as well as hardware
infrastructure that will be helpful in enabling the utilization of modern technology in order to
support the staffs and the young people for providing better support.
1.3 Goal of the new project
The paper mainly reflects on the implementation of data communication network as well
as hardware infrastructure that further helps in enabling the utilization of modern technology in
order to properly support the staffs as well as young people so that they can be able to get better

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support. The data communication network and hardware infrastructure is mainly implemented in
order to resolve the problem that is mainly associated with improper IT infrastructure.
1.4 Objectives
The main objectives of the project are listed below:
 To implement data communication and hardware infrastructure
 To enable the utilization of modern technologies including IM, Web 2, knowledge
management and more
 To resolve the problems and issues that are associated with improper IT infrastructure
1.5 Scope
The scope of the project is reflected below:
 UML diagram preparation and modeling
 Implementing data communication network and hardware infrastructure
 Use of technologies like IM, WEB2, and knowledge management
1.6 Key stakeholders
The key stakeholders who are mainly associated with the implementation of data
communication as well as hardware infrastructure mainly listed below:
 Project manager
 Finance manager
 System developer
 Tester
 Network engineer
 Resource manager

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1.7 Project milestones
Milestone Completion date
Completion of project initiation 21-03-19
Completion of project planning 16-04-19
Completion of implementation phase 01-05-19
Completion of testing phase 20-05-19
Completion of closure phase 28-05-19
1.8 Project methodology
It is found that PRINCE 2 project methodology will be selected for the project as the
project methodology generally helps in managing the uncertainties of the project quite
effectively. It is generally considered as one of the best practices that helps in making the project
much more flexible (Badewi 2016). The seven phases of PRINCE 2 that will be utilized in the
project will mainly include directing, starting, initiating, managing, controlling, managing
product delivery as well as closure of the project.
Figure 1: PRINCE2 methodology

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(Source: Created by Author)
1.9 Project budget
The figure that is provided below reflects that budget of around $63,640, is generally
required in order to develop the data communication network as well as hardware infrastructure.
Figure 2: Budget
(Source: Created by Author)

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1.10 Constraints, Assumptions and risk
Constraints
The constraints are the factors that generally limit the project and can quickly endanger
the project progress. The constraints that are identified during the development of
communication network and hardware infrastructure are mainly listed below:
Schedule: If the progress of the project is not done as per the initial project schedule then
it can cause number of problem including obstruction in project completion (Conforto et al.
2014).
Budget: If the budget that is assigned for the implementation of the project is not
properly managed then the project will face financial crisis due to which project progress can be
constructed.
Scope: It is necessary to follow or progress as per the project scope otherwise it will be
quite difficult to meet the project objectives and goals (De Carvalho et al. 2015).
Assumptions
The project assumptions that are used by the project managers while handling the project
are generally elaborated below:
Timely project completion: The project manager make assumption that the work of the
project will get finished within 2 months (Joslin and Muller 2015).

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Project completion within budget: It is assumed that the development of hardware
infrastructure as well as communication network will get completed within budget of around
$63,640
Using project scope: The scope of the project will be accurately followed by the team
members of the project in order to meet the project goals.
Risks
The risks that are mainly associated with the project are generally elaborated below:
 Schedule slippage
 Budget shortfall
 Technical issue
 Improper facility of training
2. Project deliverables
2.1 List of deliverables
The major deliverables of the project mainly include:
 Project plan report
 Proper IT infrastructure for helping the staffs
 Proper data communication as well as hardware infrastructure
 Sign off documents
 Project progress report

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3. Work breakdown structure
Figure 3: Work breakdown structure
(Source: Created by Author)
4. List of task
The list of tasks that are executed in order to implement the data communication network
and hardware infrastructure are generally reflected with the help of the below table.
WB
S
Task Name
0
Implementation of data communication network and
hardware infrastructure
1 Project initiation
1.1 Checking project feasibility
1.2 Determining resources

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1.3 Information gathering
1.4
Determining functional and nonfunctional
requirements
2 Project planning
2.1 Development of project plan
2.2 Development of risk management plan
2.3 Development of network infrastructure plan
3 Implementation phase
3.1 UML diagram preparation and modeling
3.2
Implementing data communication network and
hardware infrastructure
3.3
Use of technologies like IM, WEB2, and knowledge
management
3.4 Database connectivity
4 Testing
4.1 Unit testing
4.2 Integrated testing
4.3 Acceptance testing
5 Project closure phase
5.1 Project review
5.2 Documentation
5.3 Stakeholders signoff

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5. List of resources
The resources that are needed for the project are mainly elaborated below:
Financial resources: It is found that budget of around $63,640 is needed for
implementing proper IT infrastructure.
Material resources: It is found that different types of hardware as well as software are
required for the development of the data communication network and hardware infrastructure
(Kaiser et al. 2015).
Human resources: The human resources who are mainly associated with the
implementation of data communication as well as hardware infrastructure mainly listed below:
 Project manager
 Finance manager
 System developer
 Tester
 Network engineer
 Resource manager
The duties and responsibilities of the project stakeholders are reflected in the table that is
given below:
Stakeholders Roles and responsibilities
Project manager The project manager is mainly responsible of
initiating, planning, developing as well as
executing the project successfully.

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System developer System developer are responsible of
implementing applications as well as
programs for various backend processing
systems (Kerzner and Kerzner 2017).
Finance manager They are responsible for daily reporting,
monitoring cash flow as well as managing and
coordinating proper monthly report.
Tester Tester create proper test cases that are
necessary for making sure that the system is
properly implemented.
Network engineer They takes the responsibility of maintaining
as well as administering various types of
computer networks.
Resource manager The resource manager are responsible of
managing the resources that are needed for
the data communication network and
hardware infrastructure implementation (Serra
and Kunc 2015).
System engineer They manages and monitors different types of
installed systems as well as infrastructures.

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6. Project risks
6.1 Risk management plan
The risks that are associated with the implementation of the project are listed in the below
table with impact and probabilities.
Risk Consequences Likelihood Responsibility Mitigation
Schedule
slippage: If the
schedule of the
project is not
tracked
regularly then
the chances of
schedule slippage
is quite high
which causes
number of
challenges in
completing the
project.
Moderate Likely Project
manager
Tracking the project
schedule regularly can
be considered as one of
the important step for
finishing the project
tasks on time.
Budget shortfall:
If the budget of
the project are
not managed
Catastrophic Almost
certain
Financial
manager
The budget of the
project should be
managed regularly for
avoiding different types

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effectively then it
can cause
number of
financial
challenges.
of financial challenges.
Technical issue:
If testing is not
performed
properly then
number of
problems as well
as challenges
occur in the
functioning of IT
infrastructure.
Major Likely IT manager Testing should be
conducted before the
closure phase for making
sure that the undertaken
project is successful.
Improper
training facility:
If proper
training facility
is not arranged
then it can cause
of number of
issues in
Moderate Possible Trainer Arrangement of proper
facility of training is
needed for managing the
work effectively within
the expected time.

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managing the
project
successfully.
6.2 Risk management matrix
Likelihood
Consequences
Catastrophic
(Cat)
Major
(Maj)
Moderate
(Mod)
Minor
(Min)
Insignificant
(Ins)
Almost
Certain
(AC)
Extreme
(E) Budget
shortfall
High
(H)
High
(H)
Medium
(M)
Low
(L)
Likely
(L)
High
(H)
High
(H)
Technical
issue
Medium
(M) schedule
slippage
Medium
(M)
Low
(L)
Possible
(P)
High
(H)
Medium
(M)-
Medium
(M)-
Improper
training
facility
Low
(L)-
Low
(L)
Unlikely
(U)
Medium
(M)
Medium
(M)
Low
(L)-
Low
(L)
Low
(L)
Rare
(R)
Medium
(M)-
Low
(L)
Low
(L)
Low
(L)
Low
(L)
6.3 Risk avoidance
Risk Method of avoidance
Schedule slippage Tracking of schedule on weekly basis can
avoid schedule slippage.
Budget shortfall Tracking the utilization of project budget on
daily basis is needed for avoiding budget
shortfall.
Improper training facility Arrangement of proper facility of training is
needed for avoiding training related problems.

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Technical issue Proper focus on testing can avoid risks related
with project.

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7. Project progress reporting
7.1 Progress reporting
The progress report of the project “implementation of data communication network and
hardware infrastructure” is reflected in the table below:
WBS Task Name Duration Start Finish % Complete
0
Implementation of data
communication network and
hardware infrastructure
60 days
Wed 06-
03-19
Tue 28-
05-19
37%
1 Project initiation 12 days
Wed 06-
03-19
Thu 21-
03-19
100%
2 Project planning 18 days
Fri 22-03-
19
Tue 16-
04-19
72%
3 Implementation phase 11 days
Wed 17-
04-19
Wed 01-
05-19
0%
4 Testing 13 days
Thu 02-
05-19
Mon 20-
05-19
0%
5 Project closure phase 6 days
Tue 21-05-
19
Tue 28-
05-19
0%

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7.2 Status report
The status report for the implementation of data communication network and hardware is
generally reflected below:
Figure 4: Status report
(Source: Created by Author)

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7.3 Resource allocated for tasks
The resources that are allocated for the implementation of data communication network
and hardware is generally reflected below:
Figure 5: Resource allocation
(Source: Created by Author)

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7.4 Budget report
The budget that is needed for the implementation of data communication network and
hardware is generally reflected below:
Figure 6: Budget report
(Source: Created by Author)

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7.5 Users training feedback report
Description Result Training status
Training for management Training program record Completed
Training on implementing
data communication network
Training program record On going
Training on conducting
testing
Observation On going
8. Conclusion
It can be concluded from the entire assignment that the implementation of data
communication network as well as hardware infrastructure is considered to be helpful as it helps
in properly enabling the use of various types of modern technologies successfully for supporting
the young people as well as staffs. Moreover, the project reviews the risks that are associated
with the project in order to resolve the risks with the help of risk mitigation techniques.
Furthermore, the project also provides proper training facility for managing their project work
successfully within the assumed time and budget.

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Bibliography
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practices on project success: Towards developing a project benefits governance
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Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., and de Almeida, L. F. M., 2014. Can
agile project management be adopted by industries other than software development? Project
Management Journal, 45(3), 21-34.
De Carvalho, M.M., Patah, L.A. and de Souza Bido, D., 2015. Project management and its
effects on project success: Cross-country and cross-industry comparisons. International Journal
of Project Management, 33(7), pp.1509-1522.
Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and
project success in different project governance contexts. International Journal of Project
Management, 33(6), pp.1377-1392.
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scheduling, and controlling. John Wiley & Sons.
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risk management methodology for small firms. International journal of project
management, 32(2), 327-340.

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