PPMP20009 Term 1: Leading Lean Projects Implementation Report

This report addresses the implementation of Lean Project Management (LPM) within a consultancy. It begins by outlining the initial reasons for adopting LPM, emphasizing the need to secure government contracts that require LPM principles. The report then details the benefits for various stakeholders,...Read More

Running head: LEADING LEAN PROJECTS
Leading Lean Projects
Name of Student
Name of University
Author Note

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Table of Contents
Introduction..........................................................................................................................2
Purpose................................................................................................................................2
Initial Reasons of Implementation LPM..........................................................................3
Benefits that can be gained by Stakeholders through LPM.............................................3
CSF for achieving the successful implementation LPM.................................................4
Steps to Ensure that the CSF are in place........................................................................6
Training Requirements of the Individual Staffs..............................................................6
Methods of Accessing whether the consultancy has adopted LPM approach.................7
Conclusion...........................................................................................................................8
References............................................................................................................................9

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LEADING LEAN PROJECTS
To: The Staffs
From: Director in Charge
Date: 14 May 2019
Subject: Introduction of Lean Project Management Approach in the Consultancy
Introduction
This particular memo is directed to all the staffs of the consultancy, to inform them about
making use of Lean Project Management (LPM), in the consultancy. LPM can be described as a
concept that aims in delivering of a particular product by generation of less wastes. An effective
training is needed in order to understand and implement the approach of LPM in any
organization. The main purpose of this particular memo is to inform the staffs about the
implementation of LPM approach along with the purpose of introducing LPM within the
consultancy. It is observed that as per the future business plan of the consultancy, this particular
consultancy aims in undertaking government works (Tenera, & Pinto, 2014). However, one of
the foremost criteria of undertaking the government jobs involve execution and management of
the project by making use of LPM principles. Therefore, without adopting to the LPM principles,
the consultancy can never undertake the government jobs. The memo specifies the initial reasons
of implementation of LPM within the consultancy along with the specific benefits that the
consultancy can achieve by making use of this particular approach. The successful
implementation of CSFs within the consultancy involves keeping certain critical success factors
in place that will ensure effective adoption of LPM within the organization. The memo will
further discuss the training requirements that are to be in place in order to ensure that staffs of the
organization has adopted to LPM. The memo will be clarifying the training requirements needed
for the individual staffs and will assess whether the consultancy has been able to adopt to LPM
in an effective manner so that they can tender government works.
Purpose
The main purpose of this memo is to inform all the staff members regarding the
implementation of the LPM within the consultancy. The memo aims in discussing the initial
reasons that contributes to implementation of LPM within the consultancy. This section of the

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memo will discuss about the benefits that can be achieved by the organization by making use of
LPM in the consultancy (Abu Bakar et al., 2015). This section of the memo further identifies the
Critical Success Factors or CSF are in place in order to achieve LPM in within the consultancy.
It is identified that the staffs are needed to be trained about the concept of LPM so that the
consultancy can implement LPM within the organization. Furthermore, it becomes integral to
ensure that the consultancy needs to adopt to the LPM approach sufficiently in order to tender for
the government work. The staffs are expected to understand the reasons behind implementing
LPM within an organization to ensure that the same has been adopted successfully. The adoption
of LPM within the organization would not be successful until the staffs of the organization
understands the importance of making use of LPM. The adoption of LPM within the
organization is expected to improve the value, flow and the perfection in the implementation
approach of the project. A detailed training is required for the staffs of the organization to
successfully adopt to the lean principle. The initial reasons of implementation of LPM, its
benefits and the critical success factors are indicated in the following sections. Furthermore,
there are certain factors that contributes to achievement of the successful implementation of
LPM. Certain steps are proposed that can help in ensuring whether the CSFs are in place.
Initial Reasons of Implementation LPM
The consultancy in which the LPM is needed to be implemented is in need of undertaking
government works. The consultancy cannot tender for government works until and unless they
know how to make use of LPM in implementation of a project. The Lean Project Management
approaches is used in organizations mainly to reduce the wastes related to the implementation of
the business (Leach, 2014). Therefore, it can be said that LPM can significantly help in enforcing
better management of the projects. LPM has a number of benefits which are needed to be
identified to ensure that the stakeholders can be benefited by the LPM. The major benefits that
the stakeholders can realize by implementation of LPM are indicated in the following
paragraphs.
Benefits that can be gained by Stakeholders through LPM
Execution of the projects by making use of LPM approaches can significantly benefit the
organization in which it is being implemented. One of the most significant benefits that the

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organization can achieve by making use of LPM is that it will work for business benefits of the
consultancy. Effective implementation of the LPM further is beneficial for the stakeholders. The
stakeholders can achieve a number of business benefits by implementation of LPM. The greater
business efficiency is beneficial for the stakeholders as with the increase of business profitability,
the profit margin of the stakeholder increases as well (Orzen & Bell, 2016). The implementation
of LPM approaches within the organization is beneficial for the government as well. If the
consultancy will be able to adopt to the LPM principles, the government can choose the
consultancy to provide them with the responsibility of the project works to be implemented.
Therefore, it can be said that implementation of LPM within the consultancy can
significantly help in improving the ROI of the works undertaken (Rolstadås et al., 2014).
Adoption of LPM principles can significantly help in improving the quality of the tasks and the
projects undertaken and further increase the overall productivity of the organization (Tenera, &
Pinto,2014). Application of LPM principles in an organization may not be easy as it involves
understanding the basics of the approach and applying those principles in implementation of the
projects.
Another significant benefits of making use of LPM within the consultancy is that it
considerably reduces the cost of implementation of similar projects. Thus, a work of high quality
can be delivered by making use of LPM approaches and adopting to the LPM principles within
the organization. Thus, the implementation of LPM within the organization is quite beneficial in
delivering a work of higher quality and also for securing the government tenders. It is needed to
be understood that implementation of LPM within the organization needs effective training that
is to be provided to the staffs. It is expected that the staffs will provide their full consent in
undertaking the training that is related to implementation of LPM principles. Without the
support of the staffs of the organization, the implementation of LPM within the consultancy will
not be possible. Successful implementation of LPM within the organization will be beneficial for
the consultancy, government as well as the staffs of the organization and therefore, it is
anticipated that the adoption of LPM within the organization will be supported by the staffs.
However, the success of implementation of LPM is largely dependent on certain critical success
factors. Those critical success factors are needed to be in place to ensure that LPM is
successfully applied in the consultancy.

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CSF for achieving the successful implementation LPM
It is decided that the consultancy will be adopting to the LPM principles so as to tender
for the government works. It is being informed to all the staff members that the critical success
factors are to be in place so that LPM is successfully implemented in consultancy. One of the
major criterion behind the successful adoption of LPM within the organization is the consent of
the staffs to undertake the training program (Sohi et al., 2016). Identification of the critical
success factors in implementation of LPM within the consultancy can significantly help in
assessing whether the consultancy and its staffs have been successful in adopting to the LPM
principles.
LPM is being increasingly adopted by a number of organizations particularly because it
helps in keeping up to the competitive advantage of the company. LPM enables the organization
to deliver perfect products thereby helping in increasing the competitive advantage of a
company. Therefore, one critical success factors that contributes to the successful
implementation of LPM within the organization is the ability of the organization to handle the
perfect implementation of the products. The extent to which the consultancy has been able to
improve the process of project delivery can be termed as one of the major CSFs that is to be in
place in order to ensure that LPM has been successfully implemented in the consultancy. It is
necessary to understand the benefits of LPM in order to identify the critical success factors that
can contribute to the successful adoption of LPM within the organization. The basic critical
success factors that can contribute to the successful implementation of LPM in the consultancy
are indicated as follows-
 The consultancy staffs are needed to be committed to successful project
execution.
 It is necessary for the organization to clarify the basic approach of implementation
of LPM to all its staffs (Tenera, & Pinto,2014). The clear understanding of the
resolution of implementation of CSF in the organization is another critical success
factor that will contribute to the successful execution of LPM in the project.
 Another CSF that contribute to the successful implementation of LPM within the
consultancy is to make use of effective holistic and transversal approach that can
help in easier implementation of LPM within the organization.

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The above discussed points will enable the consultancy is successful adoption of the
LMP. The identified critical success factors will help the consultancy in accessing the extent to
which the company has been successful in adopting to the Lean Project Management. The
identification of the critical success factors are essential to understand the extent to which the
consultancy has been successful in implementation of the CSF.
Steps to Ensure that the CSF are in place
After identification of the CSF that can help in successful implementation of LPM within the
consultancy, it is essential to understand the process that can help in ensuring whether the
CSFs are in place (Tenera, & Pinto,2014). One of the basic needs of implementation of
LPM within the organization involves the interest of the staffs in making use of the LPM
approach within the organization. The mindset of the staffs needs to be adaptive to the
LPM within the organization. It is necessary for the consultancy to ensure that all the
staffs of the organization provide their consent in adoption of LPM within the
consultancy.
The process by which the LPM mindset can be incorporate within the consultancy staffs
are indicated as follows-
 The staffs of the organizations needs to be trained about the benefits that they can
realize by implementation of LPM within the organization.
 The staffs of the organization needs to be provided within a practical idea about
the process that can help the staffs to successfully execute and implement LPM
within the consultancy.
 The LPM mindset can be enforced on the staffs only if they get to know the
advantages of the LPM. This can be achieved by effective management
commitment within the organization.
 The generation of LPM mindset can be enforced by disclosing the long-term and
the mid-term goals that the consultancy will be able to achieve by successfully
adopting to the LPM.
Training Requirements of the Individual Staffs

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After achieving the LPM mindset of the staffs of the organization, it is necessary to
identify the training requirements that can significantly help the organization to train their staffs
regarding the LPM approach. This memo is being prepared in order to identify the individual
training needs in adopting to the LPM approach. The training requirements of the individual
staffs of the consultancy are indicated as follows-
 Prior to the training, consent of all the individual staffs are to be taken. It is
necessary to identify the knowledge that of the staffs regarding the usefulness of
adopting to the LPM approach.
 A structured training process will be designed that will enable effective
implementation of the training.
 Another training requirement involves setting up of a realistic schedule that will
ensure that the training is being implemented in a set time
 Use of practical examples in the training program will help in effective
implementation of training within the organization.
 Only training personnel should be appointed in order to ensure that the LP is
appropriately implemented within the consultancy
The above discussed steps are needed to be undertaken in order to ensure that the staffs of
the organization are successful in implementation of LPM within the organization. After the
successful completion of the training, the extent to which the staffs of the consultancy is able to
adopt to the LPM will be judged. The methods of the assessment are indicated in the following
section.
Methods of Accessing whether the consultancy has adopted LPM approach
Providing training to the staffs of the consultancy about LPM, alone cannot ensure
successful adoption of the LPM within the organization. It is necessary to access whether the
training provided will help in adopting the LPM approach. The methods that can help the
consultancy in assessing whether the consultancy have been able to adopt to the LPM approach
are indicated as follows-
 A test case can be developed that can help in accessing the extent to which the
company is able to adopt to LPM approach

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 The consultancy should be confident enough to undertake project that will make
use of LPM principles.
After successful adoption of the LPM in the organization it would be possible for the
consultancy to tender for the government work. Maximum support from all the staffs are
anticipated to ensure business benefit.
Conclusion
The idea behind the memo is to inform the staffs regarding the need of adopting to the
LPM. LMP is a concept that increases the efficiency in the process of delivering a product. The
memo informs the staffs about the need of implementation of LPM within the consultancy. The
consultancy needs to undertake the government works and for that the organization need to adopt
to LPM. The memo communicates the CSFs that are to be in place to ensure that LPM has been
implemented in consultancy in an effective manner. The memo discusses the training steps that
are to be taken to educate the staffs about the LPM approach. The assessment criteria for
evaluating whether LPM could be implemented in the consultancy is further highlighted in the
memo. The staffs of the consultancy are expected to engage themselves in training process
related to LPM to help the consultancy to tender for government works, which is one of the most
significant reason behind the implementation of LPM within the organization. It is quite
necessary to ascertain that the identified CSFs are in place to ensure that the staffs of the
organization have adopted to the CSF mindset. The Lean project management methods aims in
reducing the wastes associated with a project thereby increasing the efficiency of the project
delivery methods. By successful implementation of the LPM approaches, it is possible for the
consultancy to tender for the government works as anticipated.
Yours Sincerely,

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References
Abu Bakar, F. A., Subari, K., & Mohd Daril, M. A. (2015). Critical success factors of Lean Six
Sigma deployment: a current review. International Journal of Lean Six Sigma, 6(4), 339-
348.
Anholon, R., & Sano, A. T. (2016). Analysis of critical processes in the implementation of lean
manufacturing projects using project management guidelines. The International Journal
of Advanced Manufacturing Technology, 84(9-12), 2247-2256.
Furterer, S. L. (2016). Lean Six Sigma in service: applications and case studies. CRC press.
Leach, L. P. (2014). Critical chain project management. Artech House.
Martínez-Jurado, P. J., & Moyano-Fuentes, J. (2014). Lean management, supply chain
management and sustainability: a literature review. Journal of Cleaner Production, 85,
134-150.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and
technology. Routledge.
Orzen, M. A., & Bell, S. C. (2016). Lean IT: Enabling and sustaining your lean transformation.
Productivity Press.
Rolstadås, A., Tommelein, I., Morten Schiefloe, P., & Ballard, G. (2014). Understanding project
success through analysis of project management approach. International journal of
managing projects in business, 7(4), 638-660.
Sohi, A. J., Hertogh, M., Bosch-Rekveldt, M., & Blom, R. (2016). Does lean & agile project
management help coping with project complexity?. Procedia-Social and Behavioral
Sciences, 226, 252-259.

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Tenera, A., & Pinto, L. C. (2014). A Lean Six Sigma (LSS) project management improvement
model. Procedia-Social and Behavioral Sciences, 119, 912-920.