Report: Implementing Action in Support of Workforce Planning at JKL

This report examines the implementation of a workforce planning strategy for JKL, a simulated business. It begins with an introduction to workforce planning, emphasizing its importance in aligning organizational goals with workforce capabilities. The report analyzes JKL's staffing information, highlightin...Read More

IMPLEMENTING ACTION
IN SUPPORT OF
WORKFORCE PLANNING.

Table of Contents
INTRODUCTION...........................................................................................................................1
1.) JKL simulated business.........................................................................................................1
2) Staffing information of JKL firm............................................................................................1
4) Plan to deliver presentation.....................................................................................................4
5) Arranging assessor to deliver presentation.............................................................................5
6) Effective communication skill ...............................................................................................5
CONCLUSION ...............................................................................................................................5
REFERENCES................................................................................................................................6

INTRODUCTION
Work force is an important farm of firm and require assessment and monitoring so that
they can work for the benefit of firm. Workforce planning in simple term can be described as a
balance or coordination between needs and priority of firm with its workforce to ensure that
organisational objective along with production requirement and regulatory service can be
fulfilled (Vairaktarakis, Szmerekovsky and Xu, 2016) In current report implementation of
staffing action plan will be discussed so that long term strategies of firm can be achieved.
Communication strategy has been used by firm so that their other long term objectives can be
fulfilled. This strategic plan will help JLK in supporting their plan of workforce planning and
will aid them in achieving their objectives.
1.) JKL simulated business
Through a proper research and planning the workforce planning has come up with a plan
so that the long term objective of firm can be met. In order to met that objective its require of
firm that they have great implementation strategy so that the goals and objectives can be
achieved. To implement this strategy part of communication strategy that firm has come up with
will be discusses with senior management so that their approval and support can be achieved.
The strategy proposed by the consultant will be implemented for the year 2014-5 its 2 quarter of
year. The schedule activity will be implemented for the next six months
2) Staffing information of JKL firm
There are six main staffs that are required by firm that is senior manger, branch manager,
line manager, sales force, rental customer service and mechanic. The company operate in six
major city of Australia that is Sydney, Melbourne, Brisbane, Perth, Adelaide and Canberra. From
the report it has come forward that company is serious need of some skilled labour that can help
firm in their current and future projects. There are 4 senior mangers in the firm which are not
enough to handle its business in different city. The cited entity require hiring 4 more people who
can feel this position. The company is in need of great sales force who can help firm in
increasing their revenue. Sydney, Melbourne and Brisbane require the highest number of recruits
as it have 3 existing member creating load on other employee. There is one branch manager in
the each branch of firm but for smoother working it requires one more manger in each branch.
Same is the case with line manager the current static of line manager is 2 but for better working
two more are required by firm. Sydney is in some urgent need of skilled mechanic it needs more
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than 8 employees to handle the things in firm. BY seeing this statistic its clear that firm is in
crucial need to hire skilled labour that can help in firm in achieving their objectives.
2)
Staffing objective Hire skilled labour
Retain employees to firm
Hire more women for hire post
Activity Timeline Strategy Resources Person
Hiring new
employees
1-2 months Many steps in
selection process
so that only
skilled person get
selected.
$10,000-15, 000 Senior
management
Retaining
employee to firm
2-1 months Use of befits and
recognition,
promotion to skill
labour so that
employee can
remain satisfied.
Promoting
informal
communication
continuous
support from
seniors
$20,000-30,000 Senior manger
Promote diversity 2-3 months Ensure that their
also women in
senior
management to
15,000-20,000 Senior manger
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promote diversity.
Existing rental
business
4-5 month To exit the rental
business firm
have decided to
use third party
involvement and
decided to sell
their share to
potential
investors. Proper
research is made
so that firm can
get benefit for
this
30,000 -40,000 Senior
management.
Needs of
employee
5-6 months Working to create
better
environment,
opportunity,
development,
promotion,
recognition etc
50,000- 60,000 Higher authority.
To increase the capability of organisation and decreasing the workload the firm has
decided to use both type of recruitment that is within the organisation and by recruiting. For
recruiting the person from outside of firm they have decided to include many step so that only
skilled labour get hired. The firm has also created special team for the recruitment which include
higher management and important shareholder so that whole process can become more authentic
and only best candidate can be choose. For inner recruitment the working style of each potential
employee has been measured. To motivate and retain the employees methods like recognition
and benefits have been chosen the senior manger will asses the performance of employees and
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will provide that employee with benefit who has performed well (Gharote, Patil, and Lodha,
2016)
4) Plan to deliver presentation
Manger has come up with various strategy so that they can retain employees to the
organisation. This strategy will help firm in meeting the need of their employee which will make
them more satisfied.
Better communication : By creating better communication firm will get to know the needs and
perception of employees toward the firm. This will provide employees chance to present their
views company can take necessary action after that so that their demands and needs can be
fulfilled. The manger suggest of informal communication between line manager and senior
manager, aligning staff with information can make them understand the point from the view of
firm. Communication will help firm in telling them about the necessary change and the benefit
they will gain will make them less resist toward the change (Brown and et. al., 2016)
Hiring new employee: workload is another reason for the resistance with new partnership and
lack of employee the work will increase. This will create pressure on employees hiring new
employee will not only enhance the performance of firm but will also reduce pressure.
Recognition and opportunities: Through research the reason for high turnover was lack of
opportunity and unhealthy environment by providing better opportunity and befits they can
become more adaptable to change.
There are many approaches that a manger can use in order to overcoming the resistance
they can form better communication with their employees and tell them various befit they will
gain with the changes. By promoting informal communication they can increase their
participation and involvement toward the firm (Abdullah and et. al., 2016). This will also
provide staff a chance of negotiation so that all can come to single platform and can work
together to achieve the single goal of firm.
When firm hire the labour from outside the firm to fill the position its known as external
recruitment. It includes a whole process which ensure that only skilled and qualified employee
can get selected. Selecting candidate from outside require a proper process where firm has to
create a poll and have to advertise the position which I required to be fill along with it. There are
many benefits it creates an opportunity for firm in finding skilled and knowledgeable candidate
who can enhance the capability of firm. It also reduces the cost of training and also provide firm
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with competitive advantage. It also gives birth to innovation as new people will come up with
new ideas. It also makes sure that only qualified employee get selected there is no favour ism.
Furthermore, company is in crucial need of some skilled labour hiring competent employee will
work in the benefit of firm only.
5) Arranging assessor to deliver presentation
After giving the presentation the assessor provide me with feedback that can be
implemented in the plan so that it can become more effective they all help me in finding some
loopholes that can effect the implementation and final result of the whole planning. BY this
feedback I was able to improve my plane and work accordingly so that this plan may have
desired result that work in the benefit of all.
6) Effective communication skill
Its necessary to have good communication skill to make your point across and influence
the view of person in your direction. Three thing are very important that is body language spoken
words and written words. Its necessary of presentor to have the attention of listener, for this its
necessary that from very start the presentor create two way communication with their listeners.
Presentor are also required to be price and straight forward this will help him in making it point
cross instead of moving around in circle (Armstrong and Taylor, 2014) Body language also play
important role, eye contact hand gesture all play important part in presentation.
To ensure that you succeed in your presentation its necessary that you prepare for all
possible question that may raise. Budget is one of the issue that may raise in during this
presentation (Goetsch and Davis, 2014). I was already ready for that and help firm in finding
different ways through which funds can enter in the firm. Along with I also emphasis on the
activity that doesn't require much of money and is effective in retaining the employees like
promotion and recognition. Selling the rental business will also support the planning.
CONCLUSION
From above report it can be concluded that there are different that firm can use either
method that is recruitment within the firm and recruitment outside of the firm to make sure that
only best candidates can get selected. Strategies like promotion, benefits, communication are
quite effective in understanding the view of workers and satisfying them so that they remain
loyal to firm.
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REFERENCES
Books and Journals
Abdullah, H. and et. al., 2016. Effectiveness of an interactive workshop on communication skill.
Armstrong, M. and Taylor, S., 2014. Armstrong's handbook of human resource management
practice. Kogan Page Publishers.
Brown, C.E. And et. al., 2016. Self-Assessment Scores Improve After Simulation-Based
Palliative Care Communication Skill Workshops. American Journal of Hospice and
Palliative Medicine®, p.1049909116681972.
Gharote, M. S., Patil, R. J. and Lodha, S. P., 2016, December. Minimal cost stable workforce
allocation in presence of ties. In Industrial Engineering and Engineering Management
(IEEM), 2016 IEEE International Conference on (pp. 1146-1150). IEEE.
Goetsch, D. L. and Davis, S. B., 2014. Quality management for organizational excellence. Upper
Saddle River, NJ: pearson.
Vairaktarakis, G., Szmerekovsky, J. G. and Xu, J., 2016. Level workforce planning for
multistage transfer lines. Naval Research Logistics (NRL). 63(7). pp.577-590.
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