BABS Project Management Assignment 2: An Individual Project Report

This individual report provides a comprehensive analysis of a software development project, "Colour Printer Driver Software Project" initiated by Megabyte Software Inc. The report covers key project management phases including initiation, planning (WBS and stakeholder analysis), execution (milestone report), controlling, and closing (lessons learnt). It discusses the advantages and disadvantages of outsourcing, stakeholder influence, and the impact of staffing changes on project functionality. The report concludes with insights on project management techniques and their role in achieving project goals, highlighting the importance of adaptability and stakeholder management in overcoming project challenges. Desklib offers a range of similar solved assignments and past papers for students.

Individual report

Table of Contents
Introduction......................................................................................................................................3
Main Body.......................................................................................................................................3
Part 1: Initiation...............................................................................................................................3
Advantages and disadvantages of outsourcing of the given project.......................................3
Part 2: Planning................................................................................................................................4
WBS.......................................................................................................................................4
Stakeholder analysis by identifying at least 5 stakeholders...................................................5
Part 3: Execution..............................................................................................................................7
Milestone report for the project based on information or functionalities you have identified.7
Part 4: Controlling............................................................................................................................7
Functionality and/or tasks can be compromised compared to hiring additional staff with extra
funding in the current project.................................................................................................7
Part 5: Closing .................................................................................................................................7
Input from all stakeholders in summarizing the lessons learnt..............................................7
Conclusion.......................................................................................................................................9
References .....................................................................................................................................11

Introduction
Project management refers to the activity in which all the tasks and activities are being
aimed towards completion of desired goals and objectives at a certain time period and within the
use of resources. It can be in the firm of document in which all the stages of a project plan is
being encrypted. A manager of a particular project can develop better understanding of the
project aims and also aids towards completion of given project with effective use of resources
(Carvalho and Rabechini, 2017). The present report is an evaluation of project 1 which was
based on developing a software. In this regards company named, “Megabyte Software Inc.”
initiated a project with name of “Colour Printer Driver Software Project”. In the below report
presentation of various project planning stages are being highlighted with taking the relevance of
activities considered in the previous project task (Monteiro, 2017).
Main Body
Part 1: Initiation
Advantages and disadvantages of outsourcing of the given project
Outsourcing a project refers to transfer of project tasks to any specialised industry or
organisation so that the given firm could focus better on its main operational objectives.
Outsourcing a given project might be prove useful however comes with several challenges or
issues that lead to the technique disadvantage. Possible advantages and disadvantages of
outsourcing, “Colour Printer Driver Software Project” could be (Pollack, 2017);
Advantages
Cost reduction: By outsourcing the project to a outsourcing industry ca possibly reduce
the cost of production and hence lead to cost reduction techniques for a business firm. The
possible reason for the said element could be because of undertaking respective project tasks in
the project firm with proper management techniques and professionalism. In respect with the
given firm as, it want to focus better on their main project tasks can opt for such outsourcing
industries. This might be helpful for attainment of desired goals and objectives of the primary
company in the most appropriate manner or the desired one.
Quick approach: By opting to techniques of outsourcing the project task an organisation
could complete the outsourced task in given given timeline with almost no chances of delaying.
In context of the given project of software development given managers of the project firm can

outsource basic task to be conducted through different industry. This will enable them to focus
better on their main project activities and thus, could aids towards completion of the given
project at the defined time period and given resources.
Professionalism: Though outsourcing a task primary organisation can gain advantages
relating to professionalism of work. This will enable managers of the firm to produce better
quality of outcomes with investment of desired amount of resources (Maqbool and et. al., 2017).
Disadvantages
Lack of coordination: One of the foremost disadvantage that could be identified in the
process could be lack or less coordinative efforts in the business firm. This is because of
separation of an organisational task from another organisation. It is the possible reason for the
given disadvantage.
Less control: Due to the approach of outsourcing there is a less control over project
activities as, this could be due to interference of outsourcing industry. There exists different
organisational policies between two organisational firm which might create hurdle for
completion of the given project.
Conflicts: The given approach of outsourcing might be the possible reason for conflicts in
the given organisational firm. As working in the distributed workflow it could lead to duplication
of efforts which might lead to conflicts in the specified organisational firm.
Part 2: Planning
WBS
WBS is the technique through which various organisational tasks can be break down at
the possible deadline. This develops better potential of the business firm to perform its given
tasks and to promote use of effective ways. In the evaluation of the approach the firm gets a
better competitive advantage as the use of the\ technique provides with better opportunity for the
given firm to grab goodies delivered from its external environment. In context of the given
project i.e. “Colour Printer Driver Software Project”, managers of the given company Megabyte
Software Inc. have breakdown the structure of the project on the basis of specialised
departments. This will enable the project managers to carry the project work in the best way
possible and will also define effective ways to overcome various challenges or issues faced
during the course of the given project. Using work breakdown structure the activities carried in

the specified project is to highlighted through several stages of project planning. This includes
initiation, planning, Execution, Monitor and controlling and Closing. Each stages of the project
planning in the given context is being related to several activities being undertaken for
completion of the given project task (Marnewick, 2017).
The above mentioned WBS chart states that various activities undertaken for completion
of the given project. In its evaluation it can be said that various tasks being undertaken for
development of the software is being divided for attainment of desired project goals at the given
deadline (Danesh, Ryan, and Abbasi, 2018).
Stakeholder analysis by identifying at least 5 stakeholders
Authority Impact Influence Importance Contribut
ion
How
project
can be
blocked
Strategy
Finance
executive
High High Financial
advise
Managin
g
financial
affairs.
Financia
l
changes
Presenting
financial
stats.

Marketing
director
Moderate High Marketing
activities.
Promotio
n of
develope
d
software.
Rise in
cost.
Achievem
ent of
desired
sales
outcome.
Consumers High High Target group Providing
valuable
feedbacks
Changes
in their
behavio
urs
-
Suppliers Moderate Moderate Supply of raw
materials
Develop
ment of
project
High
bargaini
ng
power
of
supplier
s.
Quality
materials
Technological
department
Moderate High Technical
innovation
Innovativ
e
technolog
ies
Comple
xities
Simplifica
tion of
efforts
through
use of
technologi
es.
Management strategy
The influence of stakeholders of the given firm could be high if improper management
strategy could be adopted in an organisational firm (Serer Figueroa, 2021). The management
strategy for the given project plan concentrated on impact and influence of various stakeholders
caused in the organisational firm. In this tactic it included managing several stakeholders of the

business firm to ensure effective working of the project tasks. As the respective project is the
collaborative task managers of the firm have to enable effective working of the project for
completion of desired goals and objectives of the project. Appropriate management strategies in
the given project helped towards development of appropriate techniques and enabled working of
the project activities as per the desired goals and objectives of the project.
Part 3: Execution
Milestone report for the project based on information or functionalities you have identified.
The milestone report is a documentary project that shows the progress of report and
compares it with desired project assumptions taken at the initial stages of the project. Such
reports develops better undertaking of a given project task and also is helpful for enabling
effective controlling and monitoring techniques. In regards to the given context, developing a
software project which is an inclusion of several stages in this project developing a milestone
report will prove to be an important task.
Particulars Due dates Status % progress
Initiation 13/07/21 Completed 100.00%
Planning 28/07/21 Completed 100.00%
Execution 24/08/21 Half pending 50.00%
Monitor and
controlling and
15/09/21 Pending -
Closing 28/09/21 Pending -
Part 4: Controlling
Functionality and/or tasks can be compromised compared to hiring additional staff with extra
funding in the current project.
As per the given case scenario in which due to the uncertainties caused in market Mark,
whose work is piled up should be taken into consideration. As per the case study which
highlights the changes which were made during the course of project activities due to uncertain
reasons. Therefore, as per the decision passed in bi-monthly meetings which came out of an

outcome of recruiting a new staff for fulfilment of new staff in the given project. This comes
under the part of controlling department of the chosen firm as in evaluation to this various
activities during the course of project including any type of miss-happening is being controlled
by such department in the business firm (Keshk, Maarouf and Annany, 2018).
Part 5: Closing
Input from all stakeholders in summarizing the lessons learnt
Stakeholders Input Summary
Finance executive Presentation of financial data
and stats.
All the data and information
required from the respective
type of stakeholder was
fulfilled. In addition to this,
requirement of financial data
in regards with decision-
making process which
included project planning and
identification of cost also
played an important role.
Through presentation of
financial or statical data the
project tasks could be
undertaken for completion of
the project.
Marketing director Providing contribution towards
promotion of products
developed by the company.
It can be said that marketing
department of the given
organisational firm played an
important role in promotional
activities of the business firm.
This enabled business firm to
develop better market presence

of the business firm and
boosted the respective sales
activities of the firm.
Consumers Feedbacks They are the most important
element as all the activities of
the project are dedicated for
them. They have wide role to
manipulate the project goals
and objectives and have a
significant potential to make
changes in outcome desired at
the initial stages of the project
work
Suppliers Raw materials They are the one who supplied
all the materials or other
necessary equipments for
completion of a given task. It
can be said that if a company
have high bargaining power of
suppliers of the project then it
have the abilities to make
changes in operational cost of
the project.
Technological department Relevant instruments for
completion of given task.
The respective department in a
business organisation have an
important role to provide with
effective techniques that could
be useful for completion of the
given project task.

From the evaluation of above table it can be said that all the respective stakeholders of
the firm have an important role in completion of the given project. It all included role of
management department through managing them using appropriate techniques they were able to
function effectively.
Conclusion
From the evaluation of above report project it can be concluded that, various functions
and efforts are being produced by a project manager with respect to develop an effective working
on the project site. In the presented report evaluation of several aspects of project stages with
inherit challenges experienced for its completion are being highlighted. In addition to this by
adopting to several project management techniques project managers were able to complete the
given project. The use of documents like WBS, milestone report and many more advanced the
given firm for completion of the project. Lastly, it can be said that uncertainties in regards to an
important employer in the project was being replaced by recruitment of new staff through which
scope of the given project was somehow protected.

References
Books and Journals
Carvalho, M.M. and Rabechini Jr, R., 2017. Can project sustainability management impact
project success? An empirical study applying a contingent approach. International
Journal of Project Management. 35(6). pp.1120-1132.
Danesh, D., Ryan, M.J. and Abbasi, A., 2018. Multi-criteria decision-making methods for
project portfolio management: a literature review. International Journal of Management
and Decision Making. 17(1). pp.75-94.
Keshk, A.M., Maarouf, I. and Annany, Y., 2018. Special studies in management of construction
project risks, risk concept, plan building, risk quantitative and qualitative analysis, risk
response strategies. Alexandria engineering journal. 57(4). pp.3179-3187.
Maqbool, R. and et. al., 2017. The impact of emotional intelligence, project managers’
competencies, and transformational leadership on project success: An empirical
perspective. Project Management Journal. 48(3). pp.58-75.
Marnewick, C., 2017. Information system project's sustainability capabality levels. International
Journal of Project Management. 35(6). pp.1151-1166.
Monteiro, A.J.V., 2017. Project management office (PMO): typologies and models (Doctoral
dissertation).
Pollack, J., 2017. Change management as an organizational and project capability. Cambridge
handbook of organizational project management, pp.236-249.
Serer Figueroa, M.A., 2021. Project management: gestión integrada de proyectos. Iniciativa
Digital Politècnica. Oficina de Publicacions Acadèmiques Digitals de la UPC.