Project Plan: Information System for Digital Platform - LDO Project

This project plan outlines the development of an information system for Legal Documents Online (LDO), aiming to address the challenges of a paper-based system and improve efficiency. The plan covers business drivers, objectives (competitive advantage, future potential, integration, and efficient procedures), and benefits, using the SMART acronym. The scope statement includes prototype construction, navigation development, content pages, optimization, order functionality, and quality management. The project utilizes the DSDM methodology, an agile approach based on RAD, with a four-phase framework (feasibility study, functional model, design iteration, and implementation). Stakeholders include project managers, planners, application managers, IT managers, designers, coders, and financial managers. The outline solution involves implementing an information system to resolve LDO's issues. The project also includes key risk analysis and delivery and release planning. The project plan is a comprehensive guide for the successful implementation of an information system, providing a detailed roadmap for the development and deployment of the system.

Running head: PROJECT MANAGEMENT
Project plan
Name of the Student
Name of the University
Author’s Note

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Table of Contents
1. Business driver.......................................................................................................................3
2. Project objectives...................................................................................................................3
3. Business benefits....................................................................................................................4
4. Scope statement......................................................................................................................5
4.1 High level scope statements.............................................................................................5
4.2 Prioritized requirement list...............................................................................................5
4.3 User stories.......................................................................................................................6
4.4MoSCoW...........................................................................................................................6
5. Chosen methodology..............................................................................................................7
6. Key stakeholder......................................................................................................................7
7. Outline solution....................................................................................................................12
8. Key risks...............................................................................................................................13
9. Delivery and release planning..............................................................................................17
10. Project control....................................................................................................................17
11. Project costs.......................................................................................................................18
Bibliography.............................................................................................................................19

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1. Business driver
The legal documents online (LDO) is one of the organization that generally helps in
selling various types of information to the different individuals, companies as well as
property to the various conveyancers. They generally utilize these types of information while
properly dealing with different types of commercial matters, purchase of property as well as
litigation. The various types of information which are generally shared mainly include
information about the company, property title certificates, rate certificate as well as different
types of property description. In addition to this, it is analyzed that the organization is
generally planning to implement an information system for giving information. The one stop
shop will be helpful in providing the opportunity of allowing the clients in placing orders,
retrieving information, monitoring status as well as providing monthly invoicing. Moreover,
this project will resolve the issue of paper based system that is utilized for managing the
operation of LDO effectively. Furthermore, if the project managers are unable to undertake
the project then the problem that is associated with the paper based system will remain and it
will negatively impact the progress of the project.
2. Project objectives
The project objectives are:
 Competitive advantage: To achieve proper competitive advantage, the organization
implements an information system for effectively managing the organizational
operations.
 Future potential: To provide proper services of information sharing in the coming
future, information system implementation by LDO is one of the important step.

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 Integration: To integrate the current system with the present information system so
that the details of the past information sharing can be retrieved from the system that is
implemented when needed.
 Enable more efficient procedure: Proper efficient procedure like ordering, checking
the status of ordering, monitoring as well as retrieving information can be achieved
with the help of newly implemented information system.
3. Business benefits
The benefits that can be achieved with the help of SMART acronym are generally
elaborated below:
Specific: The LDO organization generally implements a new information system for
allowing clients in order to place orders, monitoring status as well as retrieving the search
results.
Measurable: The status report of the project generally helps in determining the
progress of the project and helps in reaching the project goal.
Assignable: The project manager mainly helps in proper implementation of
information system within the organization LDO.
Realistic: Because of the implementation of IT system, the organization generally
provides the opportunity to the client so that they c be able to place order, monitor it and cn
retrieve various types of data.
Time-related: The entire work of the project will get accomplished within 31st
December 2019.

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4. Scope statement
4.1 High level scope statements
The scope statement of the project includes:
 Construction of proper project prototype
 Development of proper navigation structure
 Development of proper site content pages
 Optimization of the project
 Providing the functionality of order, payment as well as retrieving information
 Proper management of project quality
4.2 Prioritized requirement list
The prioritized requirement list of information system development is mainly
reflected in the table below:
Priority Requirement list
1 Proper collection of various types of information as well as details
2 Proper analysis of the project budget
3 Proper construction of the project prototype
4 Development of proper project database
5 Development of navigation as well as site content pages
6 Development of placing functionality as well as retrieving functionality

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4.3 User stories
Fig
ure 1: User stories
(Source: Created by Author)
4.4MoSCoW
No As a…. I want to… So that… Priority Time
1 Customer For properly registering as
well as creating, editing as
well as deleting the legal
service.
It is necessary to update all
the details when required.
Must 5
2 Customer It is necessary for
selecting as well as
sending proper request for
retrieving information
It is necessary to
communicate with various
departments
Must 2
3 Business
sponsor
It is found necessary to
provide the entire log of
transaction to the clients
It is necessary to assure all
the services that generally
run quite properly.
Must 2
4 Project It is necessary to create, It is necessary for reflecting should 3
Information system
Order Monitor status
Retrieve search
results
Payment

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director edit, delete the entire
engagement proposal
the transparency.
5. Chosen methodology
DSDM is one of the agile software development based methodology that is one of the
iterative as well as incremental approach which is mainly based on RAD methodology. This
method generally helps in providing four phase based framework that generally consists of
feasibility study, functional model, design iteration as well as implementation (Anwer et al.,
207, pp.9). Moreover, DSDM is one of the iterative code within which each iteration
generally follows proper rule that is considered enough that is mainly required for every
increment in order to properly facilitating movement within the following increment. If the
entire organization does not properly prioritizing quickly for delivering on time for
successfully breaking the entire bureaucracy as well as improving the entire communication
across the entire functional teams (Zafar, Nazir & Abbas, 2017, pp.4). The main advantage
of using the DSDM methodology generally helps in providing proper technique independent
related procedure as well as incorporates stakeholders within the entire development
procedure. Moreover, they generally helps in setting stakeholder expectations from the
initiation phase of the project such that all the needs will make it into proper deliverable.
6. Key stakeholder
Stakeholder Roles and
responsibilities
Internal/external Influence Impact
Project manager The project
managers are the
individuals who
Internal High High

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undertake
activity as well
as resource
planning,
organizing
project as well
as cost
estimation.
Project planner The planner
helps in properly
planning,
scheduling
different types
of project
workloads. In
addition to this,
it generally
helps in
gathering as
well as
analyzing
information for
preparing the
status of the
project
Internal Low High

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effectively.
Application
manager
The application
manager
generally helps
in overseeing
the
implementation
of the project. In
addition to this,
the application
manager
generally helps
in directing
network as well
as for the
installation of
the hardware.
Internal High Low
IT manager The IT manager
generally
manages the
information
technology and
generally assists
in planning,
Internal Low High

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organizing as
well as
evaluating the
entire data
operations. Of
Moreover,
proper
management of
the IT staff,
training as well
as coaching of
the employees.
Designer The designer
generally helps
in preparing the
work that is
required to be
accomplished
for gathering
various types of
information as
well as
materials. In
addition to this,
they generally
Internal High Low

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illustrates the
entire design
layout for the
information
system
Coder The coder
generally takes
the entire
responsibility of
reading as well
as analyzing the
codes that are
required for
implementing
the information
system.
Internal High Low
Financial
manager
The financial
manager
manages the
budget of the
project and
generally helps
in completing
the work within
Internal Low Low

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the budget that
is assigned by
the leader.
7. Outline solution
It is analyzed that for resolving the issues and challenges that LDO faces due to lack
of information system can be resolved if an information system is implemented in order to
provide different types of information that generally include various types of information
about the layers, solicitors as well as conveyancers. The context diagram which is generally
provided below helps in properly showcasing the entire solution that is provided with proper
functionalities in order to run the operation of the project quite effectively.
Figure 2: Outline of the information system
(Source: Created by Author)
Requirement
analysis
Building
specification
Designing
Coding
Implementation of
information system