Adult Care Diploma: Handling Information in Care Settings - DHS 2

This document presents a solution for a Level 3 Diploma in Adult Care assignment, specifically Unit DHS 2: Promote effective handling of information in care settings. The assignment addresses legislation and codes of practice related to information handling in health and social care, including the Health and Safety Act 1974 and the Data Protection Act 1998, emphasizing security measures like firewalls, office security codes, and password protection. It summarizes the main points of legal requirements, such as data registration, lawful processing, data protection, and access limitations. The solution also describes the features of manual and electronic information storage systems that ensure data security, highlighting the advantages and disadvantages of each method, such as cost-effectiveness, ease of correction, and the potential for detailed storage and data backup in electronic systems. The document is a comprehensive guide to understanding and implementing secure information handling practices in care settings.

Course Level 3 Diploma in Adult Care
Unit Title DHS 2: Promote effective handling of information in care
settings
Unit Reference K/615/7146
Assessment criteria Answers
1.1 Identify legislation and codes of practice that relate to handling information in health
and social care
The acts covered for the information handling in health as well as social care are the health and
Safety act 1974, as per the act you are required to work in agreed way in which the information is
protected. This can be done by Handling firewalls of the computer which include controlling as
well as monitoring of network traffic which includes incoming as well as outgoing of the traffic
based on rules of security which are already defined (Carey, 2018). The health as well as social
care institute or organisation should protect the data by storing the keys and securing the storage.
As per the Data protection act 1998, office security codes must be there so the information
related to the patient or any secret liquid is not stolen. As per the act the passwords which are
allowing access to particular person on the basis of login should not be shared as the same will
help the company in protecting the data and also handling the data. Even the passwords should be
protected in order to save the password and secrecy of the password. The cabinets as well as
cupboards should be properly locked and should not be left open. The guards should not allow
any unauthorised person as per the act to access the information which is confidential. The
security signs of the person must be checked which includes card punching, thumb impression
etc.
1.2 Summarise the main points of legal requirements and codes of practice for handling
information in health and social care
The main points which are necessary for the handling the information in health and social care as
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per the data protect act 1998 and Health and Social care act 2012 are:
 There must be registration of all the records.
 The data held by the heath and social care must be held fairly and also it should be
processed lawfully (Grant. and et.al., 2018).
 The data must be relevant as well as adequate and must not be excessive related to health.
 The protection of the data must be there and also the data kept should be safe and secure.
 Access to the information should be to available to the limited person who is authorised
to access the information.
 It is mandatory that the data keeping should not be for unnecessary longer time then the
necessity.
 The data held or presented related to health and social care should be accurate as well as
precise.
 Without the appropriate protection the data should not be sent the other nations, in order
to prevent the secrecy of the data and maintaining the quality and importance of the
information.
These are the main point which are necessary to handle the data. This will help the data to be
protected and which will help the data to be handled well (Roth. and Reichert, 2019). If the
data is secured then no one will misuse the data of health and safety due to which the secrecy of
the data will be maintained
2.1 Describe features of manual and electronic information storage systems that help
ensure security
Manual data storage means storage of data which is paper based and not using electronic means
for storing data.
Features of manual storage system ensuring security of data are:
 The set up cost of storage of data is not that much and can easily be done.
 Correcting of information is very easy in the manual data storage and there is no
licensing fees required to be paid like computer based storage (Almond. and Esbester,
2018).
 The loss of the data due to storage is much less and risk which is including the data to be
corrupted is also less.
 Problems which are including copies which are duplicate of the same records are avoided
generally.
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 The process is simplified and easy and do not require any technical knowledge and
training of the software.
Electronic storage system means the systems as well as software which includes storage of the
data in electronic form. Exact as well as to the point information can be derived out of the
electronic storage system.
Features of electronic storage system ensuring security of data
 The data can be stored in more detail in which involves less storage, but large amount of
data can be stored.
 All of the data can be stored at one place which is easy to access ( Pollock. and
Roderick, 2018)
 There are less chances of theft as well as loss of fire due to electronic storage of data.
 Using antivirus the data is more secured and the data can easily as well as transferred.
The backup of the data can be made which will help the data to be restored if the data is lost.
Candidate’s Signature: _______________________ Date:_________________________
Assessor’s Signature: ________________________ Date:_________________________
IQA’s Signature:___________________________ Date:________________________
(If sampled)
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