Information Management Report: Data Governance, Security, and Business

This report delves into the critical aspects of information management, encompassing data governance and security, and their significant influence on organizational growth and decision-making processes. The literature review explores the core concepts of information management, highlighting the importance of information governance in establishing tactical organizational structures to control data and maximize its value. Information security is examined as a crucial practice in protecting information from external threats, emphasizing the triad of confidentiality, integrity, and availability. The report then analyzes a case study of Procter & Gamble, illustrating how the company leveraged information management and analytics to enhance its business values and market position. The case study reveals how Procter & Gamble has digitized its organizational operations, and integrated data analytics to improve decision-making. The CEO’s interest in implementing information decision systems, the adoption of IDS, and the significance of leadership and strategic management within P&G are also discussed. The report emphasizes the importance of employee empowerment, skill development, and a culture of trust, integrity, and learning within the organization to drive business success.

Running head: REPORT ON INFORMATION MANAGEMENT
REPORT
ON
INFORMATION MANAGEMENT
Name of the Student
Name of the University
Author Note:

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Abstract:
Considering the rapid growth of technology information technology and information
management has become one of the trending technology that is ruling over every organizations.
Followed by this concern it is observed that for these technologies information is one of the
essential assets that helps to perform its operations. Following these identification this paper has
effectively discussed about the concept of data governance, data security as well as how these
technologies has impacted the business growth of organizations with respect to its decision
making capabilities, communication, data management as well as data protection. Along with
these aspects the paper has also discussed about the necessity of data security.

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Question 1: Literature Review
Information management is one of the most trending concept in the field of information
technology and management. While analyzing this aspect it is identified that information
management nothing but a practice that collects, stores, achieved as well as destructs the data.
One of the major benefits of information management is it helps an IT enabled organization to
effectively collaborate with their stakeholders and utilize the information of the organization for
decision making purpose (Smallwood 2019). Making allowance to this concern it is identified
that in the field of information management there is a huge significance of the information
governance and information security is present. Followed by this concern in the below section a
detail elaboration of information governance and information security is present. Along with this
it will also discuss about the impact of these two aspect on information management.
Information Governance-
As it is identified that information technology is increasing rapidly thus, it is very
essential to incorporate effective strategies to manage those information as well. Followed by
this aspect it is determined that information governance is one of the most effective solution that
will resolve the problems related to information technology (In et al., 2019).
Information governance is nothing but a practice which provides tactical organizational
structure in order to control the information and data present within the organizational
infrastructure. Along with this one of the key element of information governance is to maximize
the values of the data assets and employ. Making allowance to this concern it is identified that
due to the incorporation of information governance within the organization will enhance the
strategic decision making process as well as data processing (Van Grembergen and De Haes
2018).

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As it is already discussed that information technology is increasing significantly and
information has become one of the assets in the organizational infrastructure. According to
several studies mentioned that in order to get a detail information about information governance
the understanding on information flow needs be analyzed very carefully (Sitsky et al., 2018).
Information is one of the assets which offers effective services to the organizations same
as the machinery present in the organization. Considering this aspect it is identified that there is a
huge necessity to avoid the threats which causes damage to the information. While analyzing the
operations of the IT sectors as well as other business services it is identified that adoption of
effective information security service is very essential as these information are very important for
decision making approaches into the organizations (Mikalef et al., 2018).
Followed by the identification on of the importance of information in the organization it
is also observed that information governance also offers the ability to make decisions from the
gathered data as well as analyze the information for proper valuation, storage, creation as well as
deletion of those data. While analyzing the primary principle behind information governance it is
identified that the main objective is to provide a standard or measures to instruct the efficient
utilization of information within the organization for better decision making which will help to
enhance the services of the organization and will help to achieve the organizational goals.
According to the study the significance of IG has mostly identified in the sensitive field like
healthcare sector, defense sector as well as in the government sectors (Mikalef et al., 2018).
Along with the above discussion a detail study on the information governance reference
model that IG in such practice that integrates effective IT policies with the purpose to enhance
the value of information, provide security to the information, recover the information in case of
any fault occurrence as well as the policies to delete those information if needed. During the

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implementation of IG into any business infrastructure it is very essential to account the legal risk,
business profits, IT effectiveness, information security and privacy concern (Peltier 2016).
Thus, it can be stated that in order to ensure information security into the organizational
infrastructure it is very essential to implement IG into their business infrastructure.
Information Security-
Followed by the above discussion it is identified that into the business infrastructure of IT
organizations information security is one of the major concern which is highly capable to effect
the service effectiveness of the IT organization. While analyzing the concept of information
security it is identified that information security is a practice that protects the information present

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in the organization or any IT system from external threats. In the field of information security
there are three basic triad which includes the information confidentiality, information integrity
and the information availability (Safa et al., 2016).
Considering these observations it is identified that information confidentiality is nothing
but a practice that stands to protect the information from the external threats like unauthorized
access of the hackers as well as from the possibilities of information disclosure. Making
allowance to this concern it is identified that ensuring information confidentiality make sure that
except from the authorized participants of the data no one can access those data. This is such
protection strategy that restricts the unauthorized individuals from accessing the organizational
data. Followed by this observation it is identified that information integrity is a practice which
ensures that it will not entertain any unauthorized modification or alternation into the stored data.
This will help to maintain the originality of the data. Along with these identification the
information availability is also one of the major element in the field of information security
which stands for enabling the information access to all of the authorized member. It also ensures
that the information should be available all the time to those users only (Moody, Siponen and
Pahnila 2018).

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After completion of the above discussion it is observed that in order to incorporate
effective information security into the organizational infrastructure it is very essential to maintain
these three triad as these are the key element that protects the information from the external as
well as internal threats. Considering these aspects it is identified that with the purpose to ensure
these triad into the IT sectors there are several policies present which needs to be implemented
into the organizational infrastructure.
Thus, it can be stated that for any IT organization information security is very essential
which can be addressed by an effective utilization of information governance into the
organizational infrastructure or IT systems.
Question 2: Procter and Gamble
Followed by the analysis of the Procter and Gamble case study it is identified that this
case scenario is significant based on the information management and analytics Followed by
these identification it is observed that in this case scenario the Procter and Gamble stands for the
partnership agreement between the William Procter and James Gamble which was initially a
goods company. Followed by the rapid growth of technology Procter and Gamble has intended to

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digitize their organizational operations with the purpose to enhance the business values as well as
the market position. Followed by these concern it is identified that in this case scenario a major
significance of data analytics is present as it has the capabilities to enhance the decision making
process of the business. During the research on the nominated case scenario it is identified that
the company in now showing a great interest towards the betterment of their services by
incorporating effective analytics capabilities that will use the information of organization with
the purpose to enhance the business services of the company by providing more customized
services to its consumers (Viana 2017).
Considering the above identification it is also observed that behind the interest of
incorporating information system into the organizational infrastructure there is a major influence
of the CEO of Procter and Gamble. While analyzing this aspect it is observed that the CEO of
P&G is very interested in incorporating the information decision system. Making allowance to
this concern it is identified that the CEO has intended to apply this technology with the purpose
to gain a secure place in the market by utilizing effective analytics division. Followed by the
above identification it is identified that in the organization the marketing team as well as CEO
has felt that the adoption of IT could help in the analytics process and support the data analysis
that may significantly improve the business value of P&G. In this business infrastructure the
adoption of the IDS has been introduced with the purpose to lead the business by utilizing the
data present in the organization as well as the by making those organizational data accessible to
the authorized individuals of the organization. Making allowance to this concern it is identified
that Passerini who is the CIO of P&G has also led the organization by implementing the
information technology within the organization (Rickards and Moger 2017).

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The Procter and Gamble organization has significantly expressed their interest towards
transforming their organizational services by changing their organizational culture as well as the
organizational services. Followed by these identification it is observed that the staffs present in
the P&G are looking forward towards the transformation of their organizational services.
Considering these aspects the organization has effectively focused on the empowerment of the
employ of the organization which will definitely help them to incorporate their approached
features into the business structure of P&G. While analyzing the P&G transformation process as
great leadership style has been accounted which has majorly influenced the business services of
P&G (Kelly 2019).
Followed by a thorough investigation it is observed that during the incorporation of
information technology within the P&G organization the leaders present within the organization
has significantly valued everyone present in the organizational structure. Making allowance to
this concern it is observed that behind the initiative to adopt information technology within the
P&G organization every employ present organization has effectively given their full effort to
achieve the business success. Followed by the investigation it is observed that the behind this
movement of the employ of P&G there is a major significance of leadership and strategic
management as the leaders present in P&G has always tried to develop the skills of their employs
and has given their best efforts to make everyone to feel comfortable while working (Chesbrough
2017). During the analysis it is observed that the leaders of P&G has always trusted the fact the
everyone present in the organization is very essential as well as it is very important to value the
skills of capabilities of every employ present in the organizational infrastructure of their
organization. Thus, in order to support the performance of the employ present within the
organization the leaders has also conducted several skill enhancement training, mentorship as

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well as career development trainings which has enhance the working capabilities of their
employs. Making allowance to this concern it is also observed that behind the success of P&G
there is a major influence of the integrity of their workers as well as their leaders who has always
intended to increase the business value of P&G (Han, Thomas, Yang and Cui 2019)
Along with the above aspects it is identified that within the organizational infrastructure
of P&G it is identified that the leaders has provided a wide range of learning opportunities as
well as development assets with the purpose to incorporate diversity within the working
procedure of the employ. Apart from these concerns it is observed that the leaders present in the
organization have always maintain effective communication with their workers which has
majorly influenced the performance of the employs and has also helped P&G to achieve their
business goals (Miglietta, Battisti and Garcia-Perez 2018).
Thus, followed by the above discussion it can be concluded that the leaders present
within the P&G organization has effectively supported the organization to achieve their business
goals with their effective leadership capabilities. In the discussion it is also mentioned that
adoption of a good leadership style and effective strategic management has helped the employ to
enhance their skills and has also helped to work efficiently within the organization to achieve
their organizational goals (Persike, de Oliveira Ramos and Drohomeretski 2017).
Question 3: Information System and technology:
Pioneer Foods is one of the best food and Beverage Company that provides best quality
services to their consumers by providing good food to them. Followed by the above discussion it
is also identified that the primary vision of this company is to become Africa’s one of the largest
consumers good company that will deliver best quality to the consumers and their families.

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Making allowance to this concern it is identified that the primary values of this company is
integrity, empowerment, accountability, passion, teamwork and last but not the least high
concentration on the consumers of this business (Sibanda and Ramrathan 2017). Making
allowance to this concern it is observed that this organization has effectively incorporated
technologies within their organization with the purpose to improve the business services of the
organization which has directly impacted the staff development, communication as well as
decision making approaches within the organization. While analyzing this aspect it is identified
that the CIO of Pioneer has effectively implement information system and information
technology within their organization’s infrastructure. Followed by the above identification a
detail elaboration of these identified factors are mentioned below:-
Staff Development-
Followed by the above elaboration it is identified that Pioneer has incorporated social
media platform within the organizational infrastructure as well as incorporated the information
technology within the organization with the purpose to enhance the business services of the
organization. Followed by a thorough investigation of the case scenario of Pioneer foods it is
identified that the incorporation of technology has majorly influenced the staff development
within the organization as due to the adoption of social media within the organization the
communication process has become significantly effective which has improved the employ
engagement within the organization (Khanam, Siddiqui and Talib 2016). Making allowance to
this concern it is observed that within the infrastructure of Pioneer there are more than 8971
employees that works for pioneer across their branches. Making allowance to this concern it is
observed that initially there was a huge necessity to incorporate effective employ engagement
activities which will help the employ to develop their skills which will help the organization to

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increase their business values. Considering these identification it is determined that the adoption
of effective information technology and information system has effectively enhanced the job
opportunities as well as career scope of the employ which has majorly impacted the employ job
satisfaction as well (Marchewka 2016).
According to the study of Pioneer food 2018 the adoption of information technologies
has effectively improved the performance of the employs as well as improved the workforce
balance. Along with these aspect it is observed that the adoption of effective IT system and also
helped Pioneer to engage the staff present in the organization by enhancing their skills with
proper training and skill development activities. Making allowance to these concern it can be
stated that the adoption of Information technology and social media has majorly influenced the
staff development of Pioneer (Bahaj 2018).
Communication-
Followed by the above identification it is observed that the adoption of social media and
information technology has also majorly impacted the business values of Pioneer by enhancing
the communication process within the organization. Making allowance to this concern it is
observed that social media platforms offers effective internet based communication services with
may significantly improve the services of any organization as the services of an organization is
always highly depended on communication strategies of that organization. Making allowance to
this concern it is identified that within the business infrastructure of Pioneer the adoption of
effective communication technology as well as the adoption of the social media has effectively
enhanced the communication within the employ of the organization as well as with the
consumers as well. As per the above identification the utilization of social media platforms helps
to advertise their products to the consumers. Along with this it has also helped the higher