COIT20263 Information Security: Confidential Information Policy

This document presents a Confidential Information Policy developed for COIT20263 Information Security Management. It outlines the statement of purpose, authorized and prohibited uses, systems management, violations of policy, policy review and modification, and limitations of liability for an organization named Cosmos. The policy aims to protect the confidentiality and integrity of news and information provided by freelance journalists, ensuring compliance with media regulations and ethical standards. The document includes justifications for the policy's contents, assumptions made during its creation, and references to relevant academic sources. It emphasizes the importance of data security, responsible use of organizational resources, and adherence to legal requirements to maintain the organization's reputation and operational integrity. The policy also addresses potential violations and consequences, as well as the process for reviewing and modifying the policy to adapt to changing circumstances.

TEMPLATE FOR YOUR ANSWERS
COIT20263 Information Security Management - Assessment Item 2 (Term 1,
2018)
Names and student :
Confidential Information Policy
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1 Statement of Purpose
The organisation Cosmos is one of the leading organisation in the
Australia which provides best and the most authenticated new and
information. The organisation does to have any in-house journalist unlike the
other news providers, rather the organisations work depends on the freelancer
journalist or news provider. Security and confidentiality and the authenticated
source of data are the utmost importance to the COSMOS. It is the
responsibility of the users and freelancers to maintain the importance and the
dignity of the organisation rules and regulations. IT is the work of the
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freelancers to gather authenticated news upload the same on behalf of the
organisation. The organisation has every right of the news that are been
provided by the freelancers. Also the freelancers are strictly advised not to
copy any other news channels news and upload it on behalf of the cosmos.
The users also needs to maintain certain rules and regulations having the
articles and reading the same. In case of the advertisement agencies, the
Cosmos publish most of the advertisement that are been provided part form
the ones that violets the norms of the media article and the Australia
government (Kirchner and Wilhelm 2018). The providers must be sure that
the all the advertisement are secure before asking us to produce the same. It is
to be understood and signed by all the customers and the people for the
organisation and accept the terms and the policies of the organisation. This
will not only hep the organisation to maintain the decorum of the business but
also help the customer for the same. The agreement is beneficial both ways.
The employment of the in house permanent employees are also subject to
terms and condition and if any false or wrong doing is found to be done then
the employee might be sacked from the organisation.
Given in this form are all the information, rules and regulation that a
individual has to follow be it a advertisement agency, freelancer or a user of
the organisation.
2 Authorised Uses
An authorised user is one who can use the portal of the organisation
for reading the news provided by the organisation. In order to become the
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authorised user of the organisation an individual has to accept the terms and
the policies that are being provided the form that is before the payment, and
pay a minimal sum for the access (Bakshi 2014). The organisation has the
rights to reform and sack any users account of any illegal activity is found on
the accounts. In order to access the news the user needs to register the devise
the users is going to use. One email id can be used once and will be conducted
as a new user if repeated. It is the responsibility of the user not to disclose the
login details with others.
3 Prohibited Uses
Very small amount of the news articles and videos are found free on
the website of the organisation, as because of the factor that it is not possible
to provide free news, other than the authorised users who pays a small amount
of money in order to read the articles of the organisation, any other users is
termed as the prohibited user and cannot access the Cosmos news (Kilgo et
al . 2016). That is the people or the users who are unable or rather unwilling to
pay any money for getting the articles and the videos are termed as the
prohibited users.
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4 Systems Management
The organisation has very well developed system management
system. The Cosmos in-house consist of the permanent staffs, like the CEO of
the organisation who is responsible for each and every work of the COSMOS,
the finance manager who is responsible for the financing staffs of the
organisation (Hess 2013. ). The HR manager, whose work is to find and
recruit the best freelancers and the provide them will the tasks. And finally the
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technical manager and the 20 support staffs of the organisation. The work of
the permanent employees is to collect the news, publish the right ones and
provide the best in class services to the adverts providers, the users and the
free lancers (Sjøvaag and Stavelin 2012). The freelancers are provided with
gadgets for the purpose of the work and the technician team looks in to the
matter providing service related issues of the organisation. The organisation
works in a very strategic way for the development of the business. The heads
provides the information to the juniors and the juniors further understands the
situation and does the same.
5 Violations of Policy
It may happen that if any of the stakeholder is found to be violating
the norms that are set by the organisation may face strict action against him.
Supposing if a freelancer is find to be uploading fake news may face legal
charges. An employee must never seek to obtain any of the private
information of the organisation (Spyridou et al. 2013). Violation of the
policies include publication of the fake news, copy news, news that are not of
any use, users not sharing the login details, misuse of the items that are given
to the freelancers , advertisement providers giving the adds that are not
according to the company standards (Drazin et al. 2014). The company
holds all the rights in case of any mishap or breach in the agreement. The
organisation also holds the right of the approval of the news and the
advertisements that are to be published by the channels.
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6 Policy Review and Modification 3

The organisation follows some of the best polices for the business
purpose and the smooth working of the business (Curran et al 2013). Although
some of the policies are needed to be revised or changed if necessary. Some of
the changes that the organisation needs to do, the freelancer producing the
stories must be made sure of the copy righted material or the duplicity of the
material must not be done. Also the freelancer must be made sure that no one
should be hurt or any illegal action must be done in order to take the test. Also
the advertisement policies must be improved properly in accordance to the
government rules. The organisation hold all the rights to modify any of the
terms and the conditions of the paper without noticing the party holder.
7 Limitations of Liability
Under this section it is specified the liability’s that the party’s has to
pay each other in any case of the misuse of the organisation equipment ,
breach of the security or in case of any fraud (Gil de Zúñiga, Jung and
Valenzuela 2012). If the freelancers are found to misuse the organisation items
like the cameras and the devices that are provided for the recording purpose,
may face permanent blockage from the organisation and the also legal
charges. If any user is found to misuse any article and video for any illegal
purpose the organisation may or may not terminate the account use for the
same. Also the advertisement providers must not provide any add that is not in
accordance to the government of the Australia.
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Justification
The news that are given by the freelancers are checked by our expert
IT team and if the news content are not accordingly correct or if there is
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duplicity of any news then the same shall be removed. Also the advertisements
are thoroughly checked by the team of ours before the same is published (Starr
2012 ). This is because it if anything fault is published in the channel then it
may harm not only harm the reputation of the organisation but will also
provide false information to the public who are looking forward on this
organisation. The if any of the parties are found violating the terms and the
conditions of the organisation then the contract can any time be broken
without prior notice , the organisation holds all the right to creak any contract
under circumstances (Otto and Meyer 2012). IF there is any loss or damage to
the equipment’s that are given to the freelancers can lead to fine or the
freelancer might have to buy a new item for the organisation. All the policies
that the organisation has are in accordance to the government set of the rules
and the media rules and hence the employees and the users won’t need to
bother about any legal matter of the same.
Assumptions
It is assumed that everyone will keep their contract and will do their
parts accordingly. The news that will be provided by the freelancers would be
valid and no false or not important news will be published by the freelancer
for the sake of earning money. It is assumed that the organisation now is
having a customer base of 1000 satisfied customers, but in the recent future it
can be assumed that the number of the customers will be increased to more
than 50000. Which includes the freelancers, and hence it is assumed that the
COSMOS will be one of the most valued organisation in the recent future and
hence will provide the customer with quality news. It is also a part that the
freelancers will not be involved in any part of quarrel for the sake of any news
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and the will not be involved any case of legal actions. The freelancers are
advised to work the in the best possible way for getting the news and the give
the best possible news.
References
Bakshi, A.C., 2014. Why and how to regulate native advertising in online
news publications. U. Balt. J. Media L. & Ethics, 4, p.4.
Curran, J., Coen, S., Aalberg, T., Hayashi, K., Jones, P.K., Splendore, S.,
Papathanassopoulos, S., Rowe, D. and Tiffen, R., 2013. Internet revolution
revisited: a comparative study of online news. Media, Culture &
Society, 35(7), pp.880-897.
Drazin, D., Shweikeh, F., Wieshofer, E., Kim, T.T. and Johnson, J.P., 2014.
Public awareness of the bone morphogenic protein controversy: Evidence
from news publications. Surgical neurology international, 5(Suppl 15),
p.S529.
Gil de Zúñiga, H., Jung, N. and Valenzuela, S., 2012. Social media use for
news and individuals' social capital, civic engagement and political
participation. Journal of Computer‐Mediated Communication, 17(3), pp.319-
336.
Hanusch, F., 2012. A profile of Australian travel journalists’ professional
views and ethical standards. Journalism, 13(5), pp.668-686.
Hess, K., 2013. Breaking boundaries: Recasting the “local” newspaper as
“geo-social” news in a digital landscape. Digital Journalism, 1(1), pp.48-63.
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Kilgo, D.K., Harlow, S., García-Perdomo, V. and Salaverría, R., 2016. A new
sensation? An international exploration of sensationalism and social media
recommendations in online news publications. Journalism,
p.1464884916683549.
Kirchner, J. and Wilhelm, K., 2018. Employee or Freelance Worker. In Key
Aspects of German Employment and Labour Law (pp. 45-52). Springer,
Berlin, Heidelberg.
Otto, F. and Meyer, C.O., 2012. Missing the story? Changes in foreign news
reporting and their implications for conflict prevention. Media, War &
Conflict, 5(3), pp.205-221.
Sjøvaag, H. and Stavelin, E., 2012. Web media and the quantitative content
analysis: Methodological challenges in measuring online news
content. Convergence, 18(2), pp.215-229.
Spyridou, L.P., Matsiola, M., Veglis, A., Kalliris, G. and Dimoulas, C., 2013.
Journalism in a state of flux: Journalists as agents of technology innovation
and emerging news practices. International Communication Gazette, 75(1),
pp.76-98.
Starr, P., 2012. An unexpected crisis: The news media in postindustrial
democracies. The International Journal of Press/Politics, 17(2), pp.234-242.

Late submission penalty
Plagiarism penalty
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