Information System and Analysis Report

This report delves into the analysis of information systems, focusing on feasibility studies, the System Development Life Cycle (SDLC), and the implementation of Enterprise Resource Planning (ERP) systems. It discusses the importance of feasibility studies in assessing project viability, outlines the phases of SDLC, and highlights the benefits of ERP systems in enhancing operational efficiency. The report also addresses the challenges and considerations in implementing these systems, providing a comprehensive overview for students and professionals in the field.

Running head: INFORMATION SYSTEM AND ANALYSIS
INFORMATION SYSTEM AND ANALYSIS
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Table of Contents
Task 1...............................................................................................................................................3
Feasibility Study..........................................................................................................................3
Set of Criteria...............................................................................................................................4
SDLC...........................................................................................................................................5
Task 2...............................................................................................................................................7
Executive Summary.....................................................................................................................7
Discussion....................................................................................................................................8
References......................................................................................................................................16

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Task 1
Feasibility Study
A feasibility study can be said as the analysis of successful nature of a project. It
generally affects certain factors like economic, technology, legal and scheduling. A project
report is generally used to determine positive and negative output of a project before
giving a good of amount of time and money to it. A feasibility study checks the energy of
an idea, or a project. The ultimate goal behind studying feasibility is to judge on the
potential problems that can occur in a project. It helps in checking all the significant
factors that should be checked before pursuing a project. Feasibility study allow
companies to check all the necessary information before establishing a new business
(Balaji & Murugaiyan, 2012).
The components of feasibility study are Description, market feasibility, technical
feasibility, financial feasibility, organizational feasibility.
Description: This mainly checks a brief layout of the business, the various product and
service that can be offered and how they will be delivered to the consumer.
Market feasibility: It mainly describe the current and market potential, competition,
sales estimation and prospective buyers of a industry.
Financial feasibility: It mainly checks the amount of money needed for start up
business. It also checks the various capitals that can be used for the establishment of
business and type of return expected from it.
Organizational feasibility: It can be define as the corporate and legal structure of
business and this may contain information about its founder and their background of

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their profession. It also seeks the skills needed for proper functioning of the firm (Duan et al .,
2012).
Set of Criteria
The six basic parts of feasibility study are project scope, current analysis, Requirements,
approach, evaluation and review.
Project scope: This particular part is mainly used for business problem and various
opportunities that must be addressed. The project should be concise and according to point. It
is also important for defining various parts of business directly and indirectly containing
project members and users.
Current analysis mainly helps in implementation of current technique of working
of a system, product. By the help of this particular analysis one can get a proper idea
about current system or product. It also helps in getting clear view about pros and cons
of a system. With the help on this analysis, certain elements of product and current system can
be discovered which can save both money and time (Bekele & Tadesse, 2012).
Requirement: This totally depends on working model of a project; it varies from product
to product. Requirement analysis of a bridge will obliviously differ from that of a
information system.
Approach: It represents recommendation for various solution and actions for
satisfying the requirements. Use of various structure and commercial alternatives are needed
to be taken in account.
Evaluation: This particularly helps in analysis of a selected approach. In this step, the
total cost of the projects is analyzed. It helps in estimation of labour cost and other expenses
for project scheduling which informs the project path and it start and end dates.

4INFORMATION SYSTEM AND ANALYSIS
Review: The consisting elements are taken together in a feasibility study and a
formal opinion is taken from all the involved parties. The review gives benefits like approval
of project decision and judging thoroughness of a project. Now there are some instances where
feasibility of a project is rejected and it is the duty of manager or senior executive to
explain the reason for rejection ( Khan & Beg, 2013).
SDLC
SDLC stands for System Development Life Cycle aims to give high quality system
that satisfy the needs of the customers with proper time and cost. It works properly with
the modern infrastructure of information technology. SDLC is a non practical model which
aims to provide various methods for developing systems throughout their life cycles.
SDLC include the following activities like requirement, design, implementation, testing,
deployment, operation and maintenance (Mahalakshmi & Sundararajan, 2013).
Phases of SDLC are Planning, analysis, design, implementation and maintenance.
Feasibility study or planning: This step main involve defining of the problem and
checks the scope of a system. It also confirms the feasibility of project and scheduling of
various projects.
Analysis and specification: This step mainly involves gathering and analyzing of
important information. It also prioritizes the basic requirements of a project. At the end of this
phase a software requirement specification document (SRS) is published which specifies
the hardware and network requirement of a particular system ( Unuakhalu, 2014).
System Design: This phase mainly includes the designing of various application,
networks and database. It helps in creating a proper training and operation plan for better
performance of the system.

5INFORMATION SYSTEM AND ANALYSIS
Implementation: This step mainly aim in designing source of a particular system
through programming. After that a test report containing error is prepared through
various test plans which has some work like checking criteria and resource allocation.
Maintenance: It includes various activities like phone support and on-site support for
various user that is mandatory during installation of a particular system.

6INFORMATION SYSTEM AND ANALYSIS
Task 2
Executive Summary
Kiwi Auto parts is considered as one of the most successful distributor among various retailers of
New Zealand. Tom Mitchell actually owned an auto-shop in central region of Auckland.
Previous year this auto manufacturing made a turnover of about 2 million profits. A review is
conducted by Alpha IT solutions Ltd (AITS) on the growth and performance of Kiwi
solution private limited. As per the AITS report, the system of automobile is becoming
unmanageable day by day.
So AITS suggested Kiwi motors to use ERP software for better working of the system.
Various departments like distribution and scheduling, HR, marketing, sales, inventory, and
accounts can be managed with the help of ERP system. ERP system stands for Enterprise
Resource planning is an application that manages business such as sales, purchasing, accounting,
and human resource and customer support

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Discussion
Kiwi Auto parts is considered as one of the most successful distributor among various
retailers of New Zealand (Abdelaziz et al., 2013). Tom Mitchell actually owned an auto-shop
in central region of Auckland. Previous year this auto manufacturing made a turnover of about 2
million profits. A review is conducted by Alpha IT solutions Ltd (AITS) on the growth and
performance of Kiwi solution private limited. As per the AITS report, the system of
automobile is becoming unmanageable day by day. Due to overtired staff an order cancellation
worth of 300 dollars is taking place every year in this car manufacturing firm (Bai, 2013).
Communication has been deteriorating between Marketing manager and retailers has come
down to ground. After analyzing the problem AITS suggested the points to the car firm.
The car manufacturing firm should install a subsystem for communication among its
various systems. All the staffs of this car firm need the path of access to various systems
(Thompson et al., 2014).
A new system containing a database which can store information of 700 customer
should be designed for various customer for this giant car company from New Zealand.
The system should be designed in such a way that it can store details of more than 10,000
products. AITS stand for Alpha IT solutions Ltd (AITS) (Zeng & She, 2015). AITS have
suggested various methods for providing better services and products to their customer by
reducing network between centers and implementation of certain things like Hardware
upgrades, hardware upgrades, Development of system and a new system known as SAGE
and Distribution of scheduling system Dissched (Kamel & Fung, 2014). AITS have a new HR
package, which will cost around 11000 dollars to the car company (Mohammadi &

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Mostafaeipour, 2013). A new package known as SIAM can be used to replace all the
current sales, inventory, Accounts and Marketing departments of the car company known
as Kiwi Auto Part Ltd (Li et al.,2013). For better performance of SIAM, it needs some extra
hardware costing around 11,000 dollars. HAMIS which is a smaller application than SIAM
has been considered for working in this car firm. After that an up gradation is required
in the system for its better performance. The particular application must be coded with proper
programming (Cannon et al., 2015).
Various departments like distribution and scheduling, HR, marketing, sales, inventory,
and accounts can be managed with the help of ERP system. ERP system stands for Enterprise
Resource planning is an application that manages business such as sales, purchasing, accounting,
and human resource and customer support. By Using ERP technology, various departments of
this car manufacturing firm can collect, store, manage and interpret about data from
various business bodies. ERP technology is mainly used by large enterprise because of
the capital hardware requirement like server and multiple work station. Some of examples
of ERP software are Bright pearl, Intact, Net Suite, Odoo, PeopleSoft.
Kiwi Auto Part Ltd should use ERP system software as it increases efficiency, promote
collaboration, and make accurate forecasts, lower operation cost, and Increases data security
(Ahmad & Cuenca, 2013).
Increase efficiency: Various Business like accounting, sales, marketing, and production
and inventory are all summed up in one particular platform known as ERP. ERP system
helps in easier collection and accessing of data across various firms and organization.
ERP also provides manager and stakeholder with quick check up of the progress of their

9INFORMATION SYSTEM AND ANALYSIS
report. It also give freedom to manager or senior executive to enquire detail information
about managers with few clicks (Hejazi, Halpin & Biggs, 2014).
Promote collaboration: ERP is proved to be key technology to break walls
between various departments. A new technology known as data soil is integrated in
various systems with a process known as superhighway links all systems from various
departments together. It is also used to link various team from different departs. Further, a new
technology known as Saas ERP provides a more secure connection between remote teams and
headquarters through internet connection (Laudon & Laudon, 2013).
Make accurate forecast: Many business firms use Forecast, as it helps the firms to shape
strategies for the new projects (Richardson & Johnson, 2015). ERP brings various business
solution to a firm which ultimately enhances data integrity (Schott, 2016). Advanced ERP
solution helps the employees to learn about various algorithm that allow users to go down
into the Big data system (Almajali, D.Masa'deh & Tarhini, 2016).
Lowers operational cost: ERP allow various departments like production, engineering,
customer service and other business bodies to work together using various techniques like data
from real time operation which proven to solve problem at much faster rate ( Galy &
Sauceda, 2014).
Increased data security: ERP system has firewalls and restriction that helps in controlling
data breach in any situation. A solo data warehouse helps in tightly monitoring of various
security systems (Del Pozzo et al., 2013). It also gives the authority to managers or senior
executives to deactivate the access of terminated employees of a firm while granting access
permission to the new or fresh employees (Hancock, 2016).

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ERP software has following modules like Human Resource Management, manufacturing,
Supply chain management, and inventory and purchasing.
HRM (Human resource management): This module mainly focuses on various tools like
time tracker, timesheet, a database containing employee records and job profile. HRM mainly
focuses to manage travel expense and reimbursements of its employees.
Sales and marketing: This module of ERP mainly focuses to handle sales inquires, sales
orders and sales invoice. The more advanced version of ERP has certain features like rules for
calculating tax and keeping a track of shipping details (Castro et al., 2015).. The ultimate goal of
sales and CRM module is to work together to gear up the sales cycle and bring more profit
to the respective firm (Chou et al.,2014.
Manufacturing: Manufacturing module is also known as Engineering or Production
department (Verslegers et al, 2013). It helps various businesses to work more efficiently in
certain areas like planning of production, outsourcing of various materials and product
forecasting. This module is integrated with supply chain management to provide certain function
like planning of products and control of inventory (Haddara, 2014).
There are certain functions like up gradation, customization, Integration, training and
setup which must be considered for better performance of ERP system.
Upgrade: Firstly Kiwi Auto Part Ltd need new ERP system in their firm for increasing
their performance level. If the installed ERP module is older than ten years then it has to be
replaced (Ghosh, Ghose & Mohanta, 2013).
Customization: Firms like Kiwi Auto have various processes to look after various
departments. Accounting saves or production lives are considered as a daily output on the
contrary sales live is considered as a monthly quota( Choi, Chow & Liu, 2013).

11INFORMATION SYSTEM AND ANALYSIS
Integration: ERP should work efficiently with the provided system. There are certain
numbers of points that must be considered from top to bottom. These include interaction
between various systems (ERP into existing CRM), module to system and judging the file
transfer capabilities (Snyder, 2015).
Training and setup: ERP solution must be installed by someone who has a good
technical knowledge( Matzen, Alhajji & Demirel, 2015). If a firm lacks a technical team
then senior executives or managers should have clear understanding about the various
service agreements. In many cases installation is charged differently from license but
many a times vendor provide bundled plans (Johnson & Wichern, 2014). In some cases
setup is very easy for activating accounts to access various vendor servers ( Ram
Corkindale & Wu, 2013).
There are some drawbacks of ERP software’s like Unsupported application, security
risk, lack of compliance:
Unsupported Application: Now consider if a business has dozen of productivity
apps, then a plug and play ERP would not run smoothly on it (Lin, Shi & Burton, 2013) . If
there are large number of software’s in a system then it can narrow the choice of
finding a fully integrated ERP solution in a system (Ziemba, Obłąk & Informatyczna,
2013).
Security: ERP software mainly focuses to provide full coverage of operation and
financial task
(Zhang, Shi & Liu, 2013). ERP wider scope has more access points, which
ultimately increases the risk of data breach in it. Poorly configured ERP software can have