Queen Alana University Library Management System Development Report

This report details the development of a library management system designed to replace a manual system and improve user services. It outlines the main processes involved, including database development, search function creation, user interface design, and security enhancements. The report specifies data stores such as registration tables, display tables, and student databases, along with inputs and outputs related to book information and user requests. It also covers non-functional requirements like usability, availability, accuracy, reliability, performance, efficiency, and maintenance. The report includes a use case model and data flow diagrams (context level, level 0, and level 1) to visually represent the system's functionality and data flow. Finally, the report provides a bibliography of relevant sources.

Running head: INFORMATION SYSTEMS DEVELOPMENT
Information Systems Development
Name of the Student
Name of the University
Author’s Note

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INFORMATION SYSTEMS DEVELOPMENT
Table of Contents
Introduction................................................................................................................................2
Main Processes...........................................................................................................................2
Data Stores.................................................................................................................................2
Inputs/ Outputs...........................................................................................................................4
Non-Functional Requirements...................................................................................................4
Use Case Model.........................................................................................................................6
Data Flow Diagram....................................................................................................................7
Context Level DFD................................................................................................................7
Level 0 DFD...........................................................................................................................7
Level 1 DFD...........................................................................................................................8
Bibliography...............................................................................................................................9

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INFORMATION SYSTEMS DEVELOPMENT
Introduction
The report is prepared for the development of the library management system and
manage the different library functions for reducing the human effort and provide better
service to the users. The information system can also help in management of the other
administrative task for example data processing and inventory.
Main Processes
The main process identified for the development of the library management system are given
below:
 Development of the information system for replacing the manual library management
system.
 Development of a database for recording the item details and user information.
 Develop a search function for handling the queries and handling different types of
searches like author, title, publication year, etc.
 Create separate login for the users and the administrators
 Development of a user friendly interface that is easy to understand.
 Development of the modules for producing technical reports and logs for the
management of the events
 Increasing security (Only the administrator have the privilege to update or modify the
records.)
Data Stores
It is used for creating a repository of data and connecting with the process and name
containing adjectives and nouns.
Name Registration Table

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INFORMATION SYSTEMS DEVELOPMENT
Alias
Description of the content Used for storing the registration details
Supporting Description The registration information can be maintained by the
librarian from the data store.
Name Display Table
Alias
Description of the content Used for displaying the request of the book created by the
user and provide the details of the book
Supporting Description On screen display of book information
Name Issue Table
Alias
Description of the content Used for storing updated information about the book
Supporting Description Stores the updated data and displays on the librarian screen
for the updated information about the book issued.
Name Student Database
Alias
Description of the content Updated details related with the students are stored
Supporting Description
Name Fine details

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INFORMATION SYSTEMS DEVELOPMENT
Alias
Description of the content The overdues and the fines are stored for the particular books
Supporting Description Librarian needs to maintain the information.
Name Book Store
Alias
Description of the content The updated details of the books are stored in the database.
Supporting Description
Inputs/ Outputs
The development of the information system would help the user to provide
information about books, materials and users registered with the information system. There
are different functionality that can be added with the development of the information system
such as facilitating electronic catalogue for getting the location of the books and increasing
the efficiency of lending process by keeping records of the item lent and the information of
the borrower.
The system would automatically provide an output result displaying the details of the
book and the user requesting for the book.
Non-Functional Requirements
The non-functional requirement for the development of the library management system are
given below:

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INFORMATION SYSTEMS DEVELOPMENT
Usability Requirement – A web browser should be used for accessing the interface
and no special training should not be required for using the information system.
Availability Requirement – The system should be available for 24 hours and 365 days
and the for the maintenance it should be done on the weekends.
Accuracy – The system should respond at a real time and there should be no
concurrency issues for providing access reliability.
Reliability – the system should be 100% reliable and the database should be backed
up such that no data is lost.
Performance – The data should be refreshed depending on the updates and
modification and the response time of the system should be minimum. The large processing
jobs should also be done within 10 second and for the normal jobs the information should be
returned to the user within 5 seconds.
Efficiency – The repair time if there is a failure should be minimum and the system
should recover within one hour.
Maintenance and portability – The changes in the name of the user or any other
changes in the database records should be verified and the system should generate automatic
notification for overdues and reservation on assigning the book for the new user.

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INFORMATION SYSTEMS DEVELOPMENT
Use Case Model

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INFORMATION SYSTEMS DEVELOPMENT
Data Flow Diagram
Context Level DFD
Level 0 DFD

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INFORMATION SYSTEMS DEVELOPMENT
Level 1 DFD

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INFORMATION SYSTEMS DEVELOPMENT
Bibliography
Bogdanović, Z., Barać, D., Jovanić, B., Popović, S. and Radenković, B., 2014. Evaluation of
mobile assessment in a learning management system. British Journal of Educational
Technology, 45(2), pp.231-244.
Bryson, J., 2017. Effective library and information centre management. Routledge.
Jordan, P. and Lloyd, C., 2017. Staff management in library and information work.
Routledge.
Laudon, K.C. and Laudon, J.P., 2016. Management information system. Pearson Education
India.
Moran, B.B. and Morner, C.J., 2017. Library and information center management. ABC-
CLIO.
Rowley, J. and Hartley, R., 2017. Organizing knowledge: an introduction to managing
access to information. Routledge.