Implementation of New Information System for ABC Company

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This report proposes the implementation of a new information system for ABC Company to address issues such as shadow IT projects and outdated infrastructure. The report details the main functions of the proposed system, emphasizing its importance for achieving business objectives, including improved data analysis and decision-making. It outlines the types of data the system will hold, the methods to ensure data quality, and how the new system will overcome the limitations of the existing system, such as communication barriers, lack of flexibility, and security concerns. The proposal highlights the benefits of the new system, including enhanced data quality, improved communication, increased flexibility, and strengthened information security. It draws parallels with successful ERP implementations in other sectors, such as healthcare, to justify the need for the new system and its potential to reduce overhead costs and improve overall organizational efficiency.
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Running head: IMPLEMENTATION OF NEW INFORMATION SYSTEM
Implementation of new information system
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1IMPLEMENTATION OF NEW INFORMATION SYSTEM
Date: [Please insert the date]
To: CIO, ABC Company
From: Information System Executive, ABC Company
The organization is currently facing some problems regarding the use of IT in the
organization. It has been seen that the internal functionality of the IT is not working in a
proper way. Apart from that the internal functioning of the system is failed meet all the
requirements of the organization (Laudon & Laudon, J2016). In this situation it is important
for the organization to renovate the entire system so that the proper functionalities and
outcome can be achieved for the organization.
The main function of the proposed IT system will be delivering the proper outcome
those will help to achieve the business objective of the organization. The proposed system
will be help the organization to implement the proper business plan. Apart from that the
proposed system will be helpful to analyse the data from the external environment and will
help the organization to make the proper decision making for the expansion of the business
(Sittig & Singh, 2015). Apart from that with the newly implemented information system, the
organization will help to communicate with the different departments in the organization.
This will bring flexibility in the system of the organization.
The proposed system will hold both the raw and the sorted data. The data collected
form the external sources and the users will be the raw data. On the other hand, the analysis
on the raw data will be helpful to get the sorted data. It can be said from the discussion that
the sorted data will present the whole business situation in a more specific way (Hörisch,
Johnson & Schaltegger, 2015). It is needed to be ensured that the use of the quality of the
data is needed to be maintained throughout the system. The quality of the data will ensure
that the system will provide right information to the consumers as well as the organization.
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2IMPLEMENTATION OF NEW INFORMATION SYSTEM
The quality of the data can be ensured through the certain parameters. With the proper
use of the tools and techniques, the data can be sorted analysed. From the use of the advanced
tools it can be ensured that data and information in the system is of proper quality. Apart
from that the use of the system will consider the dependencies of the information
In the existing information system, there is a problem regarding the distribution of the
information. This raised the problem regarding maintaining the communication between the
different departments of the organization. Apart from that there is a problem regarding
maintaining the flexibility of the system. The internal IT system cannot meet all the
requirements of the organization (Schoville & Titler,2015). Apart from that there is a
problem with the shadow IT. This indicates that IT infrastructure in the organization is not
relevant with respect to the required system in the organization. Apart from that the internal
IT infrastructure is not also delivering the quality data and information to the organization
and the consumers in the organization. Apart from that security of the information system is a
concerned issue for the existing system. However,
In the newly implemented system will deliver the right quality of data and
information in the organization. In this context, the organization will be able to the get the
right information at right time. Apart from that the synchronization of the work from the
different departments will be improved (Olifer et al., 2017). The proper flow of information
in the organization will help to increase the flexibility of the workings in the organization.
Apart from that the security of the information system will be increased in a proper way.
It can be said from those improvisation the improvement of the overall information
system in the organization can be achieved. The handling of the information can be done a
proper way. Moreover the information of the organization and the consumers of the
organization can be secured through the implementation of the proper security measures. This
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3IMPLEMENTATION OF NEW INFORMATION SYSTEM
will improve the overall functionality of the system and will eliminate the drawbacks of the
existing system.
It has been seen that the implementation of the similar information system in the
different organizations has helped to save the overhead cost and increase the overall
flexibility of the functionality of the organization. In this context, the implementation of the
ERP system in health care sector can be mentioned (Chang, 2016). The health care sector is
increasing. In this context, the managing of the data and information are needed to be done in
a proper way. Apart from that the managing of the internal functionalities of the organization
is needed to be done for the proper running of the business in the healthcare sector. In this
context, the implementation of the ERP is justified. It has been seen that with the adaptation
of the ERP system, different organizations are running business in more effectively and the
mitigation of the overhead cost has been achieved.
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4IMPLEMENTATION OF NEW INFORMATION SYSTEM
References
Chang, J. F. (2016). Business process management systems: strategy and implementation.
Auerbach Publications.
Hörisch, J., Johnson, M. P., & Schaltegger, S. (2015). Implementation of sustainability
management and company size: a knowledge‐based view. Business Strategy and the
Environment, 24(8), 765-779.
Laudon, K. C., & Laudon, J. P. (2016). Management information system. Pearson Education
India.
Olifer, D., Goranin, N., Kaceniauskas, A., & Cenys, A. (2017). Controls-based approach for
evaluation of information security standards implementation costs. Technological and
Economic Development of Economy, 23(1), 196-219.
Schoville, R. R., & Titler, M. G. (2015). Guiding healthcare technology implementation: a
new integrated technology implementation model. CIN: Computers, Informatics,
Nursing, 33(3), 99-107.
Sittig, D. F., & Singh, H. (2015). A new socio-technical model for studying health
information technology in complex adaptive healthcare systems. In Cognitive
Informatics for Biomedicine(pp. 59-80). Springer, Cham.
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