Information System Project: Managing Stock for Sainsbury's Effectively

This project report details the development of a Management Information System for Sainsbury's to manage its stock. It covers the importance of team negotiation in project selection, the project life cycle (initiating, planning, execution, and closure phases), and the work breakdown structure. The report includes a Gantt chart illustrating the project schedule, along with discussions on the project's scope, budget, and chosen system configuration and development model. The project management plan and critical path are also outlined, providing a comprehensive overview of the information system's implementation to improve Sainsbury's stock management and operational efficiency. The project aims to ensure the company can maintain accurate records, manage supply effectively, and reduce the risk of product scarcity, ultimately enhancing customer service and market success.

PROJECT MANAGEMENT INFORMATION SYSTEM
Development of an Information System to Manage Stock of
Sainsbury
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TABLE OF CONTENTS
INTRODUCTION.......................................................................................................................................3
IMPORTANCE OF TEAM NEGOTIATION IN PROJECT SELECTION................................................4
PROJECT LIFE CYCLE AND ITS REQUIREMENTS.............................................................................6
WORK BREAKDOWN STRUCTURE......................................................................................................8
PROJECT MANAGEMENT PLAN.........................................................................................................12
CRITICAL PATH.................................................................................................................................13
CONCLUSION.........................................................................................................................................14
REFERENCES..........................................................................................................................................15
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INTRODUCTION
An information system is becoming a backbone of the organisations as it provides a various set
of solutions to the company. An information system is providing a better set of solution to the
organisations with the effect of which they can manage their payment system. An information
system is one of the aspects without which it would become hard for the banks to process
payments, the government would not be able to collect taxes, hospitals would not be able to
provide proper treatment to the patients, and it would have become really tough for the
supermarkets to maintain the stock in shelves. It is being evaluated that in almost every sector
information system is required like it is required in the financial sector, education sector,
government sector, healthcare sector, manufacturing sector and almost all type of small and large
business. It plays a prominent role for all the businesses and helps them in managing their stocks,
orders as well as their payment systems. Hence, a report is developed in which information
related to the information system project will be provided which will help the organisation in
sustaining and will help in ensuring that it will be able to attain success in the market after
applying the project to the workplace.
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IMPORTANCE OF TEAM NEGOTIATION IN PROJECT SELECTION
Sainsbury is the organisation which is planning to develop a Management Information System so
as to keep the track record of the stock available with it (Coronel & Morris, 2016). The company
is working towards to develop the project which is effective and will help the same in managing
the work and complete the same in a more frequent and effective manner. The selected project
will track details of each and every single unit; the track record will be kept with the help of the
bar code in which system will manage the counts on the basis of the bar codes swapped. The
reason behind developing the project was to ensure that company could remain up to date and
should ensure to manage its stock whenever required (Khan, et. al., 2016). Doing so will help the
company in providing continuous services to the customers available in the market. The risk of
the scarcity of the products and services will be reduced.
It was noticed by the management of Sainsbury that person hired by it for the purpose of keeping
the track record of the stocks available with the company was not working effectively for the
same (Kucherov, & Zamulin, 2016). Hence, it has decided to work on the project of management
information system so as to ensure that it could maintain a true record and manage the supply of
products and services. So as to work on the project, an IT team was hired by Sainsbury to work
on the project. In this negotiation was done by the IT team to ensure that the project could be
managed in a proper way and all the work could be processed within the deadlines (Chuang, &
Howley, 2012). There are certain aspects which were taken into consideration in the negotiation,
these aspects are:
Project should get completed in 2 Months which is equal to 60 days
Budget of the project is $50000
Project should be formulated by using the most effective way and path so that it could be
completed within the time decided by the company (JIE, 2017)
The contract will be formed on fixed basis. Any fluctuations will not be considered in near
future.
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4 systems will be availed by the company so as to ensure that the project could be processed in
an effective way.
It is required that a checklist should be prepared at the end of the project to ensure that the each
and every requirement of the project should get fulfilled.
It is also necessary that the division of work should be done equally so that project team could
work effectively on the same (Ajilchi, & Kargar, 2015).
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PROJECT LIFE CYCLE AND ITS REQUIREMENTS
Managing a project is a very crucial aspect and when it comes to the information system project
it becomes more important that all the requirements of the projects should be taken into
consideration before processing the same. For a management information system project, one of
the most important aspects is time and availability of a proper set of resources (Carvalho, et. al.,
2015).
It is required that a proper infrastructure should be provided to the team so that they can manage
the work effectively.
Availability of all set of resources is another aspect which is required to be taken into
consideration. Laptops and the internet are the main sources which are required for the project.
Selection of appropriate project methodology is another aspect which is required to be focused
upon by the project manager (Cengage Lea Schwalbe, 2015).
(Coronel & Morris, 2016)
To ensure that the project could get completed on time it is required that a work breakdown
structure should be developed. This will help in maintaining priorities and will help in
completing the project on time (Furnham, & Gunter, 2015).
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Focusing upon project life cycle will help in providing a step by step process for the project. It
will help in managing the things in the way required so as to complete the project within the
deadlines.
PROJECT LIFECYCLE
Project lifecycle is a step by step process which helps in developing a framework for the project.
It is necessary that a project manager should work on the lifecycle and should prefer to manage
the project accordingly (Khan, et. al., 2016). Further discussion will help in developing a better
understanding of project life cycle:
Initiating Phase: It is necessary that the project should be initiated in which assurance should be
made that the purpose of the development of project should remain clear (Kucherov, & Zamulin,
2016). The relevant set of information should be gathered in relation to the project which is to be
worked upon. In the project of Sainsbury, all the requirements were taken into consideration on
the basis of which the project will be initiated.
Planning Phase: Planning phase includes, information related to the project and helps in
determining all the aspects which will be included in the project. It is important that all the
aspects of the project should be planned in the advanced form after which the further decisions
for the process of the same should be made (Sikwane, 2016).
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(Wasson, 2015)
Execution Phase: After planning and developing a blueprint for the project it is required that the
same should be executed. Execution of all the plans should be done in a proper way. This will
help in completing the project in a required form and will help in delivering quality to the same
(Pigott, & Hobbs, 2011).
Project Closure: This is the last step which should be taken into consideration after completion of
the project. In the project closure phase, it is required that the project manager should focus on
several factors like monitoring, controlling, closure and review of the project. These aspects will
help in managing the project in a proper as well as effective way.
These are several phases of project life cycle which are required to be focused upon by the
project so as to ensure that the project could get completed in an effective and appropriate way
(Chuang, & Howley, 2012).
WORK BREAKDOWN STRUCTURE
Work Breakdown structure of the project helps in determining the priorities of the work in a
project management aspect (JIE, 2017). For a project manager, one of the most important aspects
is bifurcating project activities, according to the priorities and providing the date of initiation and
the date of completion of that particular task. Such type of aspects helps in providing an
assurance that the project will get completed within the required dates. Work breakdown
structure also helps in ensuring that the project could get completed within the budget developed
(Ajilchi, & Kargar, 2015).
S. No. Activities of Project Initiation
Date
Completion
Date
0 Information System Project for Sainsbury 7-01-2017 7-01-2017
1 Information Gathering 7-01-2017 7-10-2017
2 Adoption of all the Important Aspects 7-10-2017 5-20-2017
2.1 Project Goal Setting 7-10-2017 7-14-2017
2.2 Analysis of Project Requirement 7-14-2017 7-16-2017
2.3 Organizational Process Research 7-16-2017 7-18-2017
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2.4 Process Flow Indication 7-18-2017 7-20-2017
3 Developing Project Plan 7-20-2017 7-30-2017
3.1 Preparation of Timeframe 7-20-2017 7-22-2017
3.2 Identification of Deliveries 7-22-2017 7-24-2017
3.3 Developing Modules 7-24-2017 7-27-2017
3.4 Activity Division 7-27-2017 7-30-2017
3.5 Priority Setting 7-30-2017 7-30-2017
3.5.1 Presenting Graphically 7-30-2017 8-05-2017
4 Executing Plans 8-05-2017 8-20-2017
4.1 Introducing Software 8-05-2017 8-06-2017
4.2 Preparing Project Structure 8-06-2017 8-07-2017
4.3 Programming 8-07-2017 8-08-2017
4.4 Running Codes 8-08-2017 8-20-2017
5 Project Closure 8-20-2017 8-30-2017
5.1 Checklist development 8-20-2017 8-22-2017
5.2 Monitoring and Controlling 8-22-2017 8-24-2017
5.3 Management Report Development 8-24-2017 8-25-2017
5.4 Testing/Removing Bugs 8-25-2017 8-29-2017
6 Closing/Terminating 8-29-2017 8-30-2017
Gantt Chart
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(Carvalho, et. al., 2015)
The above Gantt chart is showing the schedule for the project. With the help of the above Gantt
chart bifurcation of each and every activity could be seen in an appropriate way (Cengage Lea
Schwalbe, 2015). The Gantt chart developed by the project manager will provide a proper
direction on the basis of which further project will be processed in an appropriate as well as in an
effective way.
SCOPE
Sainsbury was planning to work on the project so as to manage the stock. An information system
will be developed which will help Sainsbury to manage the stock and to evaluate all the aspects
which are required. This project will help in managing the stock and will help in determining the
requirements of the workplace. Such type of aspects helps in fulfilling the requirement of the
people available in the market. The scope of this project is to manage the work process and to
ensure that stock available with the company could be managed also to ensure that demand and
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supply of the company could be managed in an appropriate as well as in the way which is
required by the market (Coronel & Morris, 2016).
PROJECT BUDGET
ACTIVITIES EXPENSES($)
Project Performa 15000
Developing Modules 5000
IT team members Fees 20000
Purchasing Systems 5000
Misc. Expenses 5000
Total 50000
The budget developed will help in managing the things in an appropriate way. This budget will
provide a direction to the project management team that on which aspects how much expenses
are required to be paid. This budget will help in reducing the unnecessary costs which could
incur in the project in near future (Furnham, & Gunter, 2015).
PROJECT MANAGEMENT MODEL
Information system project will be developed for Sainsbury so that its inventory and stock could
get managed in a proper way. To manage the project in a proper way it is required that an
appropriate project management model should be chosen by the project manager (Khan, et. al.,
2016). To make the assurance for this system configuration and development model is chosen by
the project manager. To ensure that the project could be completed in a proper and quality could
get delivered system configuration and development will be applied.
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(Kucherov, & Zamulin, 2016)
PROJECT MANAGEMENT PLAN
Project management is the process which will help in delivering all the activities in a right order.
Developing a project plan and initiating all the aspects in an appropriate way will help the project
manager in fulfilling project requirements. Although a proper project plan was shown in work
breakdown structure and in the Gantt chart developed by the project manager. It is required that a
project manager should work towards evaluate all the critical aspects of the project. These
aspects will be shown in the project plan developed (Sikwane, 2016).
For a successful project, it is required that human resource planning should be done in an
appropriate way.
Then a work management plan should be developed
Then time management plan will be developed by the project manager
After time management plan it is required that a cost management plan should be developed
After this, an information management plan will be developed
Then the next step is to develop a risk management plan (Wasson, 2015)
And the last step is to develop a quality management plan which will help in managing the
quality of the project.
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