Information Systems in Project Management: A Case Study Analysis

This case study explores the application of information systems within project management, highlighting their role in various processes. It begins with an introduction to information systems and their importance in project development, emphasizing automation, control, and organization. The background section details the tools and techniques used by project managers for information collection, combination, and circulation. The study then delves into project delivery methods like Design-Bid-Build, followed by a discussion of financial contract types, including Cost-Plus Fixed Fee contracts, and procurement methods involving initiation, planning, selection, administration, and closure. Furthermore, it covers risk management plans and quality management plans, offering insights into how projects ensure client quality requirements. The case study concludes by underscoring the ability of information systems to evaluate project performance through comparisons with project plans, budgets, and schedules. The assignment references several key sources to support its analysis.

Information System
institution Affiliation

Introduction
 Case study: Information System in Project Management
 Information management system is used in project management to help project
managers in developing projects.
 Information systems allows for the calculation of project expenses, schedule,
expectations of the project and the probable outcomes (Marchewka, 2014).
 The primary objective of information systems in project management is to
automate, provide control and organize project management processes.

Background
 Information system in project management entails system tools as well as
techniques used by project managers to deliver client information requirements.
 Project managers apply these tools and techniques by collecting, combining and
circulating information through manual and electronic means.
 Information system is used by both top, middle and ground management in
communicating with one another. It is an automated system for fast, creation,
managing and streamlining the project management course (Joosten, Basten, &
Mellis, 2016).

Cont’
 Information System is used in project development course to aid project
managers in creating schedules, risk assessments, estimates, and garnering
feedback from stakeholders.
 During the implementation of the project gaols, project management teams
gather information into a single database.
 Information system is then utilized in making comparison between the baseline
and the real-time accomplishments of every task, collecting of financial
information, managing materials and keeping of records for purposes of
reporting.

Project Delivery Method
 Design-Bid-build (DBB). In this case the owner comes up the
contract documents with the help of an architect who includes a
collection of the project specifications (blueprints) in a detailed
manner.
 Bids are besought from contractors in accordance to the contract
documents, after which a contract is awarded to the least responsive
and responsible bidder.

Financial Contract Type
 Cost-Plus Fixed Contract (CPFC).
 Cost-plus fixed fee contract is a contract with a cost-reimbursement which allows
payments of the contract of a negotiated fee that is fixed during the commencement of
the contract.
 The fixed fee do not change with the actual cost, however, it can be adjusted due to
variations in the work that to be carried out under the contract (Turner, 2017).
 The contract allows for contracting efforts which could otherwise present much risks to
the contractor, by giving the contractor only a minimum power to regulate expenses.

Procurement Method
 Like any other business aspect, project procurement management is
a process which involves initiation, planning, selection,
administration and closure. Initiation and planning is the initial step
in deciding the type of goods and supplies to be outsourced.
 At this point the project creates a list of the supplies and goods
required for the completion of the project (Stark, 2015).

Cont’
 Selecting comes in after the list of supplies has been made with all the project
specification agreed upon to reach out to prospective suppliers and vendors to
avail these items.
 Administration id the delivery of tools and process utilized in managing
relationships with suppliers and vendors.
 Closing process involves noting down any weaknesses, giving a summary of the
project for forth coming requirements and documentation of successful projects.

Risk Management Plan
 Risk management plan is a document used by project managers in
preparation of the unforeseen risks, impact estimations and
describing responses to issues.

Quality Management Plan
 Quality management plan offers a description of the acceptable
quality levels as defined by the client.
 It describes the manner in which the project shall ensure the client’s
quality level requirements through the project work processes and
deliverables.

Conclusion
 Information system allows project managers by
providing a basis for the evaluation of a project
performance of its different functions through making
of comparisons with project plan, budget and
schedule.

References
Joosten, D., Basten, D., & Mellis, W. (2016). Measurement of
information system project success in German organizations. In Project
Management: Concepts, Methodologies, Tools, and
Applications (pp. 1175-1196). IGI Global.
Marchewka, J. T. (2014). Information technology project management.
John Wiley & Sons.
Stark, J. (2015). Product lifecycle management. In Product Lifecycle
Management (Volume 1) (pp. 1-29). Springer, Cham.
Turner, R. (2017). Farsighted project contract management.
In Contracting for Project Management (pp. 33-57). Routledge.