Information Systems Analysis and Design: Allsports Club Report

This report provides a detailed analysis of the development of an automated information system for the Allsports Sports Club. The report begins with an introduction outlining the club's current challenges in releasing its weekly newsletter and the need for an automated system. It explores the chosen Agile methodology as the most suitable approach, justifying its flexibility and adaptability to changing requirements. The report then defines the functional and non-functional requirements of the system, followed by a comprehensive project cost-benefit analysis, including estimated costs, recurring expenses, and expected benefits. A positive Net Present Value (NPV) and Return on Investment (ROI) are calculated, recommending the project's investment. The report also includes a project schedule with a Work Breakdown Structure (WBS) and a Gantt chart. The report concludes by discussing stakeholder identification, investigation techniques, achievements, constraints, and overall conclusions, emphasizing the system's potential to resolve the club's issues.

Allsports Sports Club System for Information sharing
COIT 20248: Information Systems
Analysis and Design
Term 2, 2017
Assessment 1 - Systems Development
Lecturer: Lecturer Name
Tutor: Tutor Name
Prepared by:
Student Name
Student Number

Allsports Sports Club System for Information sharing
Table of Contents
1. Introduction..........................................................................................................................................1
2. Approach to Systems Development.....................................................................................................2
2.1. Possible approach to develop system............................................................................................2
2.2. Justification of the approach chosen to develop system...............................................................2
3.1. Primary functional requirements for developing the Allsports Sports Club System for
Information sharing..............................................................................................................................3
3.2. Non Functional requirements for developing the Allsports Sports Club System for Information
sharing..................................................................................................................................................3
4. Project Cost Benefit Analysis..............................................................................................................4
4.1. Discussion & Analysis..................................................................................................................4
4.2. Recommendation..........................................................................................................................5
5. Project Schedule..................................................................................................................................6
6. System Information Requirement Investigation Techniques...............................................................8
6.1. List of involved Stakeholders.......................................................................................................8
6.2. Investigation techniques & their usefulness.................................................................................8
7. Reflections and Conclusions................................................................................................................9
7.1. Achievement.................................................................................................................................9
7.2. Constraints....................................................................................................................................9
7.3. Conclusion....................................................................................................................................9
8. References..........................................................................................................................................10
List of Tables
Table 1: Cost benefit Analysis – Allsports Sports Club System for Information sharing.......................4
List of Figures
FIGURE 1: WBS (Allsports Sports Club System Development project)...............................................6
FIGURE 2: Gantt chart (Allsports Sports Club System Development project)......................................6

Allsports Sports Club System for Information sharing
1. Introduction
This sports club conducts many sports activities like football, cricket and even athletics like
outdoor games along with the indoor games like darts and table tennis and due to its
popularity it has numerous members about few thousands. The club maintains a tradition of
releasing newsletter every week with 10 articles on sports and 5 articles of outside
advertisements. The club president has the overall responsibility to release the newsletter on
time and weekly nominate each editor among the club members who shall coordinate
between the parties to collect and develop the newsletter. The club president is currently
facing lot of problem in releasing the newsletter on time.
So, the club owner has nominated HighVoltage Information Services to analyse and develop
the automated system which can help club president in dealing with the current problems and
releasing the newsletter on time.
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Allsports Sports Club System for Information sharing
2. Approach to Systems Development
2.1. Possible approach to develop system
As this club has many thousand members, club president releases newsletter every week to
promote the sports activities. The publishing of Newsletter every Wednesday is the core
responsibility of club president, but he needs to nominate every week different editor from
within the members. But to coordinate among the list of few thousands that who have been
editor and who have not yet is a big task and other such issues too which becomes real issue
for the president. Few more issues being faced by the president and team are:
Maintaining the list of members who have never been assigned the
responsibility to act as editor of the newsletter is very difficult with the
available software excel and word
Maintaining the list of every member who have already submitted the article
and at the same time the members who are yet to submit need to be followed
up, but it is very difficult to find the name
Maintain the same subject of article to be released with the advertisement is
again a big task because all the articles and advertisements need to segregate
according to their subject.
With all such issues where the system needs to be updated and extract the balance activity list
becomes very difficult with available systems. So in current continuous changing
environment Agile methodology of developing the system could be the best option.
2.2. Justification of the approach chosen to develop system
The chosen approach is Agile methodology, it has a fantastic characteristic of getting the best
result under the circumstances where more human related activities are there like marketing,
IT services and can be useful for current system development too. The advantages of Agile
methodology can be considered for this current type of issue and it can help the system by
(Software Testing Help, 2017):
Developing such a flexible system where the inputs received by each
stakeholder can be taken as comments and the system can be
developed for further betterment
Agile can arrange the whole unsystematic data at a single location
while managing the database with all flexibility of getting change at
any point
It can provide a transparent approach of database management too.
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Allsports Sports Club System for Information sharing
3. Systems Requirements
3.1. Primary functional requirements for developing the Allsports Sports Club
System for Information sharing
The lists of primary functions required for the proper functioning of Allsports Sports Club
System for Information sharing are:
Mandatory registration of all users are required to be done to maintain the
privacy of the web system
Proper authentication procedure need to be adopted by sending online
passwords to user’s mobile or e-mail ids.
On-line notification systems need to be provided for proper follow-up of
pending activities with applicable users.
Common header and footers of the article must be done so that every report
can be released in similar format and always modification is not required.
Properly notify the pending activities to all respective users
No location barrier for the accessing the system must be there so that the users
can access with their ease of location.
3.2. Non Functional requirements for developing the Allsports Sports Club
System for Information sharing
The lists of non-functional requirements for developing the Allsports Sports Club System for
Information sharing are:
The system must be accessed from all hardware system such as mobile, laptop,
desktop, etc.
The system must be highly secured so that it can prevent itself from any cyber-
attack and the risk of losing personal data can be minimised.
User’s friendly system must be developed to provide ease of operation
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Allsports Sports Club System for Information sharing
4. Project Cost Benefit Analysis
4.1. Discussion & Analysis
The project cost benefit analysis is a tool used to calculate few factors which gets impacted
due to the cost of expenditures and the expected benefits or profits and it helps in taking right
step towards investing for the project (Sartori, 2014). The factors required for the calculation
are:
Estimated cost (Budget):
Cost of Hardware = $ 40,000
Cost of salary for the employees = $ 15,000
Utility cost = $ 5,000
Grand Total cost = $ 60,000
Recurring cost (Expenditure):
Maintenance cost = $ 1200 / month = $ 14,400
Miscellaneous cost = $ 200 / month = $ 2,400
Total recurring cost = $ 1400 / month = $ 16,800
Expected Benefits / profits from the project:
Reduce staff salary = $ 2,000 / month = $ 24,000
Increase income = $ 1,000 / month = $ 12,000
Total profits / benefits = $ 3,000 / month = $ 36,000
Table 1: Cost benefit Analysis – Allsports Sports Club System for Information sharing
Cost-Benefit Analysis
0 1 2 3 4 5 TOTALS
Net cost benefit -$ 27,000$ 36,000$ 36,000$ 36,000$ 36,000$
Discount Rate 6% 100% 94.34% 89.00% 83.96% 79.21% 74.73%
Pv Of Benefits -$ 25,472$ 32,040$ 30,226$ 28,515$ 26,901$
NPV of all BENEFITS $0 25,472$ 57,512$ 87,738$ 116,253$ 143,155$ 143,155$
Years
Cost benefit Analysis – Allsports Sports Club System for Information sharing
One Time Costs 60,000$
Maintenance Cost -$ 10,800$ 14,400$ 14,400$ 14,400$ 14,400$
Miscellaneous Cost -$ 1,800$ 2,400$ 2,400$ 2,400$ 2,400$
Discount Rate 6% 100% 94.34% 89.00% 83.96% 79.21% 74.73%
Pv Of Maintenance Costs -$ 11,887$ 14,952$ 14,106$ 13,307$ 12,554$
NPV Of All Expenditures 60,000$ 71,887$ 86,839$ 100,944$ 114,252$ 126,805$ 126,805$
Overall NPV 16,349$
Overall ROI = (Overall NPV / NPV Of All Costs) = 12.89%
Break-Even Analysis
Yearly NPV Cash Flow -$ 13,585$ 17,088$ 16,121$ 15,208$ 14,347$
Overall NPV Cash Flow 60,000$ (46,415)$ (29,327)$ (13,206)$ 2,002$ 16,349$
Project break-even occurs between the year 3 and 4
Use 1st year of +ve cash flow to calculate break-even fraction (15,208-2,002)/15,208= 0.87
Actual Break even at 3.87 years
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Allsports Sports Club System for Information sharing
4.2. Recommendation
After observing the outcome of the analysis, the Net Present value (NPV) came positive with
$ 16,349, then the Return on Interest (ROI) is also good with 12.89% and the Pay-Back
period is also between year 3 and 4, to be exact it is 3.87 years OR 0.87 x 365 = 317 days, i.e.
3 years and 317 days after the zero date of the project.
So, overall the project is good and is advisable for investment.
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Allsports Sports Club System for Information sharing
5. Project Schedule
FIGURE 1: WBS (Allsports Sports Club System Development project)
WBS is the work breakdown structure is extremely important tool in project management and
it becomes the base point of the start of all planning activity (Project Smart, 2017). It defines
the total scope in hierarchy pattern. The whole scope of work is divided in to Business case
analysis, PM Techniques, Scope identification, Design, Prototype & Test and close. On the
basis of WBS below Gantt chart is developed (refer figure 2).
FIGURE 2: Gantt chart (Allsports Sports Club System Development project)
The schedule is developed using MS Project software in Gantt chart view, where the whole
WBS is further divided in to activities, then duration and relationships are assigned to
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Allsports Sports Club System for Information sharing
develop the overall schedule. As per the schedule, if we consider start date as 18 August 2017
then the end date is 17 November 2017. So altogether the project duration is 3 months, but
net working days are 66 days excluding Saturday and Sunday which seems to be reasonable
as there are very less critical path activities, so the time line should be achievable.
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Allsports Sports Club System for Information sharing
6. System Information Requirement Investigation Techniques
6.1. List of involved Stakeholders
The stakeholders are the people, who are directly or indirectly linked with the project,
influence the project, loss the success, make success, the vendors, competitors, locals, etc. all
list are the stakeholders (Usmani, 2017). The stakeholders can be mainly divided in to
internal or external. The list is attached below:
Internal External
Toni Carlow (Owner) Consultant (HighVoltage Information Services)
Club President Local authorities
Members Advertisement agencies
Staff Competitor
Instructors Probable Club Members
6.2. Investigation techniques & their usefulness
The major investigation techniques & its usefulness are:
Trend Analysis: this technique uses the past performances of the project to predict the
future outcome. This technique is useful because of the chosen methodology (Agile),
since it is a continuous improvement or development so there may be chances when
the entire budget gets exhausted. Close inspection of the project trend is very useful.
Review meetings: it is the technique where all the experts sit together to debate on
some issue for finding the solution or root cause analysis to find the cause of issue.
This technique is useful as the technique uses many experts of the same area. So,
periodic review meetings are necessary do the success of the project.
Questionnaire setting and the feedback analysis: in this technique a set of questions
set by the expert, like some consultant and then personal interview or some other
method of getting unbiased feedback is used to get the required information. It is
useful for the current methodology of system development as multiple experts need
not be recruited and only one expert can solve the purpose to check Agile at every
stage of cycle.
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Allsports Sports Club System for Information sharing
7. Reflections and Conclusions
7.1. Achievement
Allsports Sports Club has conceptualised a good project which can really support club
president in releasing the newsletter on time and the methodology used for the purpose if
again a great achievement.
7.2. Constraints
The key resources availability during the execution phase may be one of the constraints along
with the tight budget. So prior resource mobilisation planning is required to be done to
overcome the issue.
7.3. Conclusion
With this report this can be concluded that the issue being faced by club president is
addressed properly and the implementation of this system can overcome all such problems.
Project schedule is well achievable with the methodology being used; moreover the
investigation techniques are few key criteria which shall keep the proper track of the project
and the product.
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Allsports Sports Club System for Information sharing
8. References
Project Smart. 2017. Work Breakdown Structure (WBS). [online]. [Accessed 20 August 2017].
Available from World Wide Web: < HYPERLINK "https://www.projectsmart.co.uk/work-
breakdown-structure.php" https://www.projectsmart.co.uk/work-breakdown-structure.php >
Sartori, D. 2014. GUIDE TO COST-BENEFIT ANALYSIS OF INVESTMENT PROJECTS. [online].
[Accessed 20 August 2017]. Available from World Wide Web: < HYPERLINK
"http://ec.europa.eu/regional_policy/sources/docgener/studies/pdf/cba_guide.pdf"
http://ec.europa.eu/regional_policy/sources/docgener/studies/pdf/cba_guide.pdf >
Software Testing Help. 2017. Getting Started with Agile Scrum Methodology: The Complete Guide
for Software Developers and Testers. [online]. [Accessed 20 August 2017]. Available from World
Wide Web: < HYPERLINK "http://www.softwaretestinghelp.com/agile-scrum-methodology-for-
development-and-testing/" http://www.softwaretestinghelp.com/agile-scrum-methodology-for-
development-and-testing/ >
Usmani, F. 2017. How to Identify Project Stakeholders? [online]. [Accessed 20 August 2017].
Available from World Wide Web: < HYPERLINK "https://pmstudycircle.com/2012/06/identify-
stakeholders-project-management/" https://pmstudycircle.com/2012/06/identify-stakeholders-project-
management/ >
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