Information Systems Analysis and Design Report - COIT20248

This report assesses the feasibility of developing an information system for the Allsports Club, which currently manages information manually, leading to inefficiencies. The report proposes an adaptive SDLC approach for system development, justifying its selection based on the club's changing requirements. It outlines both functional requirements, such as member searching and user logs, and non-functional requirements, including performance and scalability. A cost-benefit analysis is presented, along with a project schedule visualized through a Gantt chart. The report also details system information requirement investigation techniques, such as interviews, document analysis, and questionnaires. The conclusion highlights the expected benefits, including improved resource utilization and streamlined data management for the club. The report references several sources to support its findings and recommendations.

COIT20248 INFORMATION SYSTEMS ANALYSIS AND DESIGN
COIT20248 Information Systems Analysis and Design
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2COIT20248 INFORMATION SYSTEMS ANALYSIS AND DESIGN
Table of Contents
Introduction................................................................................................................................3
Approach to Systems Development...........................................................................................3
Existing system/process and issues with the system..................................................3
Selected approach for the development of the proposed application.........................4
Justification for the section of the approach..............................................................4
Systems Requirements...............................................................................................................4
Functional System requirements................................................................................4
Non-functional requirements of the proposed system...............................................5
Project Cost Benefit Analysis....................................................................................................6
Project Schedule.........................................................................................................................6
System Information Requirement Investigation Techniques.....................................................7
Reflections and Conclusions......................................................................................................8
References..................................................................................................................................9

3COIT20248 INFORMATION SYSTEMS ANALYSIS AND DESIGN
Introduction
As the Allsports club is managing all its information manually which is quite complex
process as well as expensive which is affecting the revenue collection of the club. This
happens as all of these processes consumes a lot of money in terms of both material cost and
manpower. Therefore, this report contributes to the feasibility of the development of the
information system for the club in order to automate and online all the processes.
In addition to that, the report also consist of discussion about the approach taken for
the development of the system, system requirements, and cost benefit analysis of this project.
Moreover the report also contributes to the, schedule of the project and System Information
Requirement Investigation techniques to be used in this project.
Approach to Systems Development
Existing system/process and issues with the system
Presently the president of the club uses the word processor package and the
spreadsheet applications in which they are experiencing some difficulty in order to follow
and find out and track different details of the articles submitted by the members of the club
and the advertisements provided by the businesses organizations.
Due to this complexity, recently some of the news letters are published after the
promised date. Using this manual system the president is also unable find out the members
who have not edited a single newsletter for once.
The club completes a wide range of transactions and activities to accommodate the
needs of the club such as collecting the advertisements from the businesses organizations,
colleting articles from the players and the members of the club (Hasan, Loucopoulos and

4COIT20248 INFORMATION SYSTEMS ANALYSIS AND DESIGN
Nikolaidou 2014). The club also have a considerable amount of operational data that has a
fairly high complexity and is hard to manage in the manual way.
Selected approach for the development of the proposed application
As the detailed requirement for the proposed application is not clearly defined, thus it
is proposed to use the adaptive SDLC approach for the development of the proposed
information system (Ates, Yaman and Yalçinkaya 2016). The adaptive methodology for the
system development takes a tactical and iterative approach to for the development of the
proposed system where the main focus is on the capabilities of the development team to
convey a functional system in trivial iterative software packages.
Justification for the section of the approach
This approach will be helpful for this project as this project will cover different
changing requirements by the members and the president of the club. Thus use of the
adaptive approach will help in accommodating new legitimate requirements for the systems
provided or asked by the club in the mid of the project life cycle.
Systems Requirements
Functional System requirements
Searching of the members: The user or editor of the newsletter shall be able to
search all the members who had edited the newsletter at least once in their membership
period or the time period specified by the user (Ates, Yaman and Yalçinkaya 2016). They can
get the initial set of member’s databases or select a subset from the total member’s database
used as the back end of the system.
The system shall provide appropriate viewers for the user to read documents or data
stored in the database.

5COIT20248 INFORMATION SYSTEMS ANALYSIS AND DESIGN
User log: Every data transaction by any of the users shall be recorded in a log file in
order to find out the responsible individual in any kind of accidental data exposure so that this
kind of accidents can be avoided by taking corrective measures.
The user data creation, modification and deletion would require permission of the
manager level employee or members of the club, so that the data cannot be easily altered by
anyone in the organization.
Different authorization levels: As there are different types and levels of users of the
proposed system thus there will be different roles in the system. User can be president,
general members of the club and the editors of the newsletter (Hasan, Loucopoulos and
Nikolaidou 2014). In the proposed information system the president can have all the access to
update the records in the system whereas general can insert their personal data and read them
but cannot edit them without the permission of the president.
Reporting: Report generation for the list of all members, list of all members without
email addresses and the newsletters they have edited, list of articles to be published, list of
advertisements to be published, list of all members with email addresses, list of all members,
for the analysis and evaluation can be done by the proposed information system.
Non-functional requirements of the proposed system
Performance: The developed information system must ensure that the multiple
applications interfaces can be concurrently facilitated by the system without system crashes
(Mueckschel and Koehler 2014). Search or modification of the data and the report should be
done in reasonable amount of time and without too much delay.
Other non-functional requirements includes, Interoperability of the system (the
system needs to be capable of running on several platforms), Reliability (whether the data

6COIT20248 INFORMATION SYSTEMS ANALYSIS AND DESIGN
stored in the information system is reliable) and Scalability (the system should be scalable as
the number of users increases with time).
Project Cost Benefit Analysis
The cost benefit analysis records the project costs and substantial or tangible benefits
in order to calculate the ROI or the return on investment, NPV (net present value) IRR
(internal rate of return), and the total payback period. At that point, the distinction between
the expenditure and the advantages from making the move to the move are figured out (Ates,
Yaman and Yalçinkaya 2016). A general dependable guideline for this analysis is the
expenditure of the project ought to be less than the fifty percent of the estimated benefit and
the payback time frame should not surpass more than a year. The following table shows the
cost benefit analysis of the
Year of Project
year 0 year1 year 2 year 3 year 4 year 5 TOTALS
Net economic benefit $36,000.00 $36,000.00 $36,000.00 $36,000.00 $36,000.00
Discount Rate 6% 1 0.9434 0.8900 0.8396 0.7921 0.7473
PV Of Benefits $0.00 $33,962.26 $32,039.87 $30,226.29 $28,515.37 $26,901.29
NPV of all BENEFITS $0.00 $33,962.26 $66,002.14 $96,228.43 $1,24,743.80 $1,51,645.10 $1,51,645.10
One Time Costs ($60,000.00)
Recurring Costs $0.00 ($14,400.00) ($14,400.00) ($14,400.00) ($14,400.00) ($14,400.00)
Discount Rate 6% 1.0000 0.9434 0.8900 0.8396 0.7921 0.7473
PV Of Recurring Costs $0.00 ($13,584.91) ($12,815.95) ($12,090.52) ($11,406.15) ($10,760.52)
NPV Of All Costs ($60,000.00) ($73,584.91) ($86,400.85) ($98,491.37) ($1,09,897.52) ($1,20,658.04) ($1,20,658.04)
Overall NPV $30,987.06
Project Schedule
The above figure is the gnatt chart for the given Information system development
project for all sports club which is named as ASCIS. The project colonist of planning,
requirement analysis, design, development, testing, implementation and maintenance phases.

7COIT20248 INFORMATION SYSTEMS ANALYSIS AND DESIGN
The total time limit for the project is given by 89 days where as the budget for the given
project is $60,000.
The following is the work breakdown structure for the different subtasks under the
above mentioned main project activities or tasks.
ASCIS Devlopment
Project
Project Management
Activities
Complete Project
Charter
Complete Project
Management Plan
Initiation/Planning
Conduct Feasibility
Study
Complete Project
Planning
Requirements Analysis
Complete
Requirements
Gathering
Complete Security
Planning
Design
Complete
High-Level Design
Complete Detailed
Design
Complete Technical
Specification
Development
Complete
Build/Develop
Complete Integration
Planning
Complete
Documentation
Complete
Deployment
Planning
Complete Training
Planning
Test
Complete Unit test
Complete Function
Test
Complete
Integration Test
Complete
Regression Test
Complete System
Test
Implementation
Complete
Deployment
Complete Training
Operations &
Maintenance
Complete Operations
Activities
Complete
Maintenance
Activities
Project Completed
System Information Requirement Investigation Techniques
For this project, the following techniques can be used for the investigation of the
system requirements.
Interviewing club members and president: Interviewing is a way for face to face
interaction strategy used to assemble facts and requirements from the end users or the clients

8COIT20248 INFORMATION SYSTEMS ANALYSIS AND DESIGN
of the proposed information system. The interviewer of this process will ask some specific
inquiries in order to get valuable data from the end users of the proposed system.
Document /Record Analysis: This requirement gathering strategy tries to inspect
existing organizational information, records, manuals and documentations of the procedures
for the current operations (Mueckschel and Koehler 2014). This strategy permits the
investigator to get practical data about the existing process and system in the organization.
Use of questionnaire: The strategy uses a list of questions or a questionnaire that
comprises of a standard list of questions for the end users. This list of questions might be
through the electronic mail (Ates, Yaman and Yalçinkaya 2016). This process can be done
using a paper based technique too. The questionnaires would typically incorporate distinctive
sorts of inquiries.
Reflections and Conclusions
After the development of the propose information system the club will be able to
utilize their human as well as economic resource more optimally and manage their data more
efficiently. Redundant processes to record, modify or deletion of the data of different process
will be eliminated which will lead to better efficiency of the club. The system will also, ties
together all the key elements of sporting activities transactions completed by the president of
the club and the editor of the newsletter published by the club.

9COIT20248 INFORMATION SYSTEMS ANALYSIS AND DESIGN
References
Ates, S.S., Yaman, K. and Yalçinkaya, A., 2016. DESIGNING OF A SCALE FOR
DECISION SUPPORT SYSTEM PROJECTS'PLANNING: A CASE STUDY. The
International Journal of Transport & Logistics, 16, p.1.
Hasan, M.M., Loucopoulos, P. and Nikolaidou, M., 2014. Classification and qualitative
analysis of non-functional requirements approaches. In Enterprise, Business-Process and
Information Systems Modeling (pp. 348-362). Springer, Berlin, Heidelberg.
Hirschman, A.O., 2014. Development projects observed. Brookings Institution Press.
Jrad, R. and Sundaram, D., 2015. Inter-organizational information and middleware system
projects: success, failure, complexity, and challenges.
Laudon, K.C. and Laudon, J.P., 2016. Management information system. Pearson Education
India.
Mueckschel, C. and Koehler, W., 2014. Web based information systems in environmental
research projects. ENVIRONMENTAL SOFTWARE SYSTEMS, p.169.
Valacich, J.S., George, J.F. and Hoffer, J.A., 2015. Essentials of systems analysis and design.
Pearson Education.
Wasson, C.S., 2015. System engineering analysis, design, and development: Concepts,
principles, and practices. John Wiley & Sons.