COIT20248 Assignment 1: Systems Analysis and Design Report, 2018

This report presents a comprehensive systems analysis and design project for COIT20248, focusing on the International Charity Foundation (ICF). It outlines the project's aims, which include developing an information system to replace manual processes and paper documents. The report details the chosen Rapid Application Development (RAD) methodology, highlighting its suitability for the project's features like online enrolment, a client portal, and stock tracking. It specifies functional and non-functional system requirements, conducts a cost-benefit analysis, and develops a project schedule using a work breakdown structure and Gantt chart. Additionally, the report covers system information requirement investigation techniques, identifies stakeholders, and offers reflections and conclusions on the project's outcomes, emphasizing the knowledge gained in project management and system development methodologies. The report concludes with a budget of $250,000 and project duration of 88 days.

COIT 20248: Information Systems Analysis and Design
Term 2, 2018
Assessment 1 - Systems Analysis
ecturerL : xxx
utorT : xxxx
repared byP :
Student ameN : xxx
Student umberN : xxx

Table of Contents
ntroduction1. I .........................................................................................................................................1
ntroduction to the Case Study1.1 I ......................................................................................................1
Aims of the Report1.2 .......................................................................................................................1
Approach to Systems Development2. ..................................................................................................2
Systems Requirements3. ......................................................................................................................3
roject Cost and enefit Analysis4. P B ........................................................................................................4
roject Schedule5. P ................................................................................................................................6
System nformation Requirement nvestigation echniques6. I I T ...................................................................9
Reflections and Conclusions7. .................................................................................................................10
References...........................................................................................................................................11
ibliographyB .........................................................................................................................................12

1. Introduction
1.1 Introduction to the Case Study
he case study is based on an organization named nternational Charity oundation C that providesT I F (I F)
educational and medical assistance to the young people around the world who have little or no fi nancial
support he company known as. T ( Rotary Club of o ill Central at that ti meB x H ) initially started out for
providing assistance to one particular little girl who was sent overseas to Australia for medical
treatment sing charity C raised sufficient funds for the treatment of the little girl oticing the. U , I F . N
success of this venture one of the members of the club, Mr Colin Mac arlane set up C for. F I F
supporting more children for education and medical assistance nitially growing in Australia the. I ,
company now provides assistance to children in numerous countries around the world .
1.2 Aims of the Report
Currently most of the operations at C are done manually and the records are kept as hardcopies in, I F
the form of paper documents aturally both of these have negative impacts on the organization. N ,
especially when there are demands for faster and more efficient operations he purpose of this report. T
is to develop a project plan for the development of an information system that will replace the entire
manual process and the use of paper documents for record keeping he aims of the report are. T
hereby specified as follows.
 o specify the approach for system developmentT
 o specify the requirements of the proposed systemT
 o undertake cost benefit analysis of the projectT
 o develop an overall schedule for the projectT
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2. Approach to Systems Development
efore determining an approach for systems development of the proposed project it is fi rstB ,
needed to specify the requirements of the proposed information system he proposed. T
requirements and features of the proposed system include the following.
Online Enrolment System he system is required to provide an online enrolment system– T
through which the children can be enrolled for fi nancial help in education and healthcare
requirements n the current process the process is done manually through paper application. I ,
forms his process is slow less efficient and also results in numerous errors during. T ,
enrolment n the online system no manual handling will be necessary for the enrolment. I ,
process his feature will require downloading an online application form fi lling it and upload. T ,
it again in the enrolment portal.
Portal for Clients here should be a specific portal for clients who will be able to donate– T
money to the organization through a specific payment gateway provided in the portal he. T
payments made through this gateway will be directly collected in the bank account of the
organization he clients will be provided with an online receipt for the donations made at the. T
end of each year.
Stock Tracking Another important feature of the system is tracking of the available stock– .
t has been a common occurrence when the stock has not been checked before purchaseI
and there has been significant amount of wastage of food and resources due to purchase of
e cess amount here have also been cases when the stock level was not checked and therex . T
was shortage of supply of resources.
t has been found that there will only be one system developed and a number of majorI
features are to be incorporated ence the most suitable system development. H ,
methodology will be rapid application development RAD( ) ( assonW 2015 n this systems). I
development method prototyping technique is used to design and test the prototypes of,
the features mentioned After the tests are completed the full versions are developed from. ,
the prototypes.
his particular method will enable the developer to develop prototype of the different featuresT
all at the same ti me instead of one by one thus reducing the ti me needed for the project, .
urthermore after the development of the features they can be easily integrated into oneF , ,
system and hence RAD is the most suitable methodology for the development of the,
system.
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3. Systems Requirements
he functional and non functional requirements of the system are shown in the followingT -
table.
Functional Requirement Role in the System
nrolment DatabaseE Storage of information of all the children
enrolled in the specific programs
Stock Database Storage of all stock information updated(
every day)
Customer Care nline chat system for interacting withO
customer care personnel in case of(
unavailability of personnel the users will be,
able to leave a message on the chat)
Non-Functional Requirement Role in the System
ayment SecurityP o ensure security while transferring amountT
from sponsor to fund
Access to Downloadable Content he users will be able to download onlineT
content like enrolment form payslip and,
others
Regular Stock rackingT racks available stock and update inventoryT
every day after entry of resource allocation or
resource procurement
he non functional requirements have been such chosen that they will be able to support theT -
features of the functional requirements n order to make the features of the functional. I
requirements work the non functional requirements also have to work in the right way, - .
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4. Project Cost and Benefit Analysis
he cost benefit analysis is used to estimate the monetary benefits from the project he costT . T
benefit analysis for the project is shown below.
Project Cost-
Benefit
Analysis
Analysis
Variables:
Discount
Rate Used
10.00
%
Annual
Benefits
$
108,0
00.00
Annual
Operational
Costs
$
23,20
0.00
One-Time
Developmen
t Cost
$
250,0
00.00
Year of
Project
0 1 2 3 4 5 TOTAL
S
conomicE
enefitB
$0.00 $
108,000
.00
$
108,000
.00
$
108,000
.00
$
108,000
.00
$
108,00
0.00
Discount
Rate
1.000
0
0.9091 0.8264 0.7513 0.6830 0.6209
V of enefitsP B $0.00 $98,181
.82
$89,256
.20
$81,142
.00
$73,765
.45
$67,05
9.50
NPV of all
BENEFITS
$0.00 $
98,181.
82
$
187,438
.02
$
268,580
.02
$
342,345
.47
$
409,40
4.97
$
409,40
4.97
One-Time
COSTS
$(250
,000.0
0)
Recurring
Costs
$0.00 $
(23,200
$
(23,200
$
(23,200.
$
(23,200
$
(23,200
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.00) .00) 00) .00) .00)
Discount
Rate
1.000
0
0.9091 0.8264 0.7513 0.6830 0.6209
V ofP
Recurring
Costs
$0.00 $
(21,090
.91)
$
(19,173
.55)
$
(17,430.
50)
$
(15,845
.91)
$
(14,405
.37)
NPV of all
COSTS
$(250
,000.0
0)
$
(271,09
0.91)
$
(290,26
4.46)
$
(307,69
4.97)
$
(323,54
0.88)
$
(337,94
6.25)
$
(337,9
46.25)
Overall NPV $
71,458
.72
Overall ROI
0.2114
Table 1: Cost Benefit Analysis
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5. Project Schedule
.
FIGURE 1: Work Breakdown Structure of the Project
Source Created by Author( : )
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FIGURE 2: Gantt Chart of the Project
Source Created by Author( : )
he work breakdown structure is a breakdown of all the work packages involved in the project andT
the antt chart is used to determine the estimated schedule for the project oth of these are relatedG . B
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to each other as without the work breakdown structure the antt chart cannot be developed for a, G
project.
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6. System Information Requirement Investigation Techniques
here are a number of stakeholders involved in this project who will need to performT
various roles throughout the course of the project hese stakeholders are listed below. T .
Name of the Stakeholder Stakeholder Designation Stakeholder Role
ickN roject ManagerP Supervising and managing
the entire project
onyT inance and penseF Ex
Manager
Managing the fi nances and
e penditures in the projectx
ruceB Supervisor of and rojectIT P Supervision of the project
and regular reporting to the
project manager
Steve nformation System DeveloperI Development of the
information system along with
all the features
Clint nformation System esterI T esting of the system afterT
development
Stephen rainerT raining of the employeesT
regarding management and
maintenance of the system
System investigation techniques are mainly deployed to investigate the working of the system
and identify any issue that may be causing disruption of the working of the system Some.
common investigation techniques that are used commonly are as follows.
Personal Interview / Questionnaire ne of the best investigation techniques is the interview– O
system in which the employees are interviewed to know whether they are facing any issues
or problems while working on the system ( leming and oppelmanF K 2016 here are several). T
methods of conducting the interviews that include personal interviews questionnaire based,
interviews and others.
Monthly System Testing Another method that can be utilized for system investigation is–
monthly system testing At the end of each month the system will be tested to determine. ,
whether there are any issues associated with it.
Monitoring his is a continuous process i e the system is kept under constant monitoring in– T . .
order to determine whether the system is working according to the requirements or
whether there are any issues occurring frequently (Marchewka 2014).
hese system investigation techniques have been chosen as in all of these techniques theT ,
issues and problems of the system can easily be detected ased on the issues detected and. B
identified suitable steps can be taken to ensure these issues are solved in due course, .
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7. Reflections and Conclusions
his report is developed to determine an appropriate project plan for the proposedT
information system development for C ased on the estimation the project will requireI F. B , 88
days for completion and an overall budget of urthermore this project is follow$250,000. F ,
RAD methodology that will help the developer to prepare and test prototype before
proceeding to fi nal version of the system.
rom this project had gathered significant amount of knowledge on project management asF , I
well as various system development methodologies associated with it. have learnt theI
application of appropriate of system development methodology based on the requirement
and nature of the project.
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