COIT20248: Information Systems Analysis and Design - Systems Analysis

This report presents a systems analysis for an international charity foundation, focusing on improving its operations through information technology. It advocates for an agile approach to systems development due to its flexibility and ability to accommodate changes. The report identifies functional and non-functional requirements, conducts a cost-benefit analysis demonstrating a positive NPV, and outlines a project schedule using a Gantt chart. Questionnaires, JAD sessions, and structured walkthroughs are recommended as key investigation techniques for gathering system information requirements. The analysis aims to enhance the foundation's efficiency, reach, and impact by modernizing its information systems.

COIT 20248: Information Systems Analysis and Design
Term 2, 2018
Assessment 1 - Systems Analysis
Lecturer: xxx
Tutor: xxxx
Prepared by:
Student Name: xxx
Student Number: xxx

Table of Content
1. Introduction.......................................................................................................................................1
2. Approach to Systems Development..................................................................................................2
3. Systems Requirements......................................................................................................................3
Functional Requirements:.................................................................................................................3
Non-Functional requirements:..........................................................................................................4
4. Project Cost and Benefit Analysis......................................................................................................5
5. Project Schedule................................................................................................................................6
6. System Information Requirement Investigation Techniques.............................................................7
7. Reflections and Conclusions..............................................................................................................8
REFERENCES..........................................................................................................................................9

1. Introduction
The case study that is given for the project is for international charity foundation. This
charity is a private fund which is associated with the Australian Overseas Aid Gift Deduction Scheme
organization and facilitators In-country. The main objective of the international charity foundation is
to give motivation to the people who are of young age so that they can realise their potential
through the educational and medical assistance in different countries. The number of people that
are gain benefit from the international charity foundation is huge as I one week near about 3000
people are provided medical and educational assistance over the all sites. The international charity
foundation growth is consistent as they opened several branches in the many countries like Zambia,
Myanmar, Vietnam, Bangladesh, and India. As the foundation is expanding so many people are
getting benefitted from this (Isaias and Issa, 2015). The main resource of the funding of this
company is coming from the donation of the people and from the countries that are participating in
the medical and educational program.
The main objective of the project is to grow the awareness among the people in
terms of the educational and medical assistance. By providing service to more people the
foundation is also growing rapidly. Aim of the project is to grow as much as possible and
cover a large section of population to provide them with assistance and motivate them as
per their potential (Walsham, 2018).
The aim of the report is to identify the influence of information technology when
adapted in the international charity foundation. The report will also identify the system
development approach that the ICF will take. The functional requirement of the
international charity foundation will be identified in the project and the non-functional
requirements will also discussed and justified. Another objective of this report is to identify
the key stakeholders for the project (Laudon and Laudon, 2015). The investigation techniques
that are useful for the particular project will be identified and their usefulness will be
justified in the following report.
Page 1

2. Approach to Systems Development
It is necessary for the international charity foundation to develop its information
system. The charity foundation is using the old information system where many task have to
done manually. There are many problem that are associated with the current system of the
international charity foundation and to mitigate these issues the charity must develop its
information system. The company is using processes that are manual for filling the forms of
application and for student enrolment in appropriate programs. The staffs are not always
available to solve the problems of the students or the people associated with the charity.
Stock levels are not maintained well as a result different place have different level of supply
of resource (Pearlson, Saunders and Galletta, 2016). To address these issues the information
technology will have to be implemented in the international charity foundation.
For this project of information system development is agile approach is chosen from
the all of the project development methodologies. ICF should take the agile methodology
for its information system development (Dykes and Loomis, VeriFone, 2016).
For this project ICF taken the agile methodology because the agile methodology ha
many benefits to the whole project from the project initiation to the project completion.
The agile methodology have the ability to mitigate the limitations of the other project
management methodologies. In the project where the information system of the
international charity foundation many changes will be required while developing the
project. As the project use old system so while the new system development will require
many changes in the system. For these complexity agile methodology is the best option as it
is the most flexible approach where any changes can be made while the system
development and after the development as well. It is the lightest framework for the project
management which will be able to help the project to meet its goal and objectives. Because
of these methodology the charity foundation will be able to reduce the overall risk that is
possessed on the information system (Abbasi, Sarker and Chiang, 2016). The agile approach
also helps the project to accelerate the business value. As the whole approach follows an
iterative approach so it will be easier to adopt the change requirement in the system
development. By the use of agile methodology the issues associated with the International
Charity Foundation will be mitigated and the need of the people will be met.
Page 2

3. Systems Requirements
For any kind of project development there are two type of system requirement is
used one is the functional requirements another is the non-functional requirements. The list
of the functional and non-functional requirement for the project is given below:
Functional Requirements:
Requirement Name Obligation Description
R1: Remote Accessibility M The users must use the information by remote
connection
R2: Accessibility M All the user must have to be provided the access
to the interface of the information system
R3: Data Admissions M Exporting and Importing of data must be done by
the information system
R4:Manage Assessment M After the assessment the system must manage the
data records.
R5: Collaboration M Must be capable of track the record of the public
collaboration with the project.
R6: Authentication M Must have a secure authentication method so that
the risk will be reduced.
R7: Protection Of Data M All the data must be protected by the system.
R8: Accessibility of Information M Only the authenticated user will be able to use the
data of the information system.
R9: Communication M The system must provide stable communication so
that the people associated with the system will be
beneficial from the communication and their
query will be solved.
R10: Reporting M The system must support a report method so any
risk or error can be reported to the authorities.
R11: Scheduling M The system must use a proper scheduling method
so that a proper time table is maintained for the
project.
R12: Managing Workforce M The system must manage the staffs that are
associated with the project in order to mitigate
the issues.
R13: Inventory Management M The system must manage the inventory in an
efficient way so the resources will be able to track
Page 3

the stock level
R14: Web services M The system must supports the web service so that
the people associated with the project will be able
to access the data and the information using the
web.
Non-Functional requirements:
There are several non-functional requirements as well. The non-functional requirement
mainly consists of the performance. One of the main non-functional requirement is reliability that is
needed to be taken care of by the international charity foundation so that the risk with the
information system will be reduced (Li et al., 2015). Another major non-functional requirement that
needs to be kept is the maintainability. The information system will have to be maintain properly so
that the user will be able to use a well maintained information system. Whenever any error occurs in
the information system it will be taken care of by immediate effect.
Page 4

4. Project Cost and Benefit Analysis
Cost benefit analysis would be helpful for linking the analysis of the project based on the
economic evaluation of the project based on the alignment of the effective and smart
processing. The cost benefit evaluation would be helpful for deciding whether the project
would be beneficiary for the organization. The positive NPV would show that the project is
beneficiary for the organization.
Webstore Project
Year of Project
year 0 year1 year 2 year 3 year 4 year 5 TOTALS
Net economic benefit -$ 12,000.00$ 15,000.00$ 18,000.00$ 21,000.00$ 24,000.00$
Discount Rate 10% 1 0.909090909 0.82644628 0.751314801 0.683013455 0.620921323
PV Of Benefits $0 10,909.09$ 12,396.69$ 13,523.67$ 14,343.28$ 14,902.11$
NPV of all BENEFITS $0 10,909.09$ 23,305.79$ 36,829.45$ 51,172.73$ 66,074.85$ 66,075
One Time Costs 30,000
Recurring Costs -$ 7,200.00$ 7,200.00$ 7,200.00$ 7,200.00$ 7,200.00$
Discount Rate 10% 1 0.909090909 0.82644628 0.751314801 0.683013455 0.620921323
PV Of Recurring Costs $0 6,545.45$ 5,950.41$ 5,409.47$ 4,917.70$ 4,470.63$
NPV Of All Costs 30,000 36,545.45$ 42,495.87$ 47,905.33$ 52,823.03$ 57,293.66$ 57,294
Overall NPV 8,781
Overall ROI = (Overall NPV / NPV Of All Costs 0.15
Break-Even Analysis
Yearly NPV Cash Flow -$ 4,363.64$ 6,446.28$ 8,114.20$ 9,425.59$ 10,431.48$
Overall NPV Cash Flow 30,000.00$ (25,636.36)$ (19,190.08)$ (11,075.88)$ (1,650.30)$ 8,781.18$
Project break-even occurs between years 3 and 4
Use 1st year of positive cash flow to calculate break-even fraction (15,303.70-9,140.85)/15,303.70 = 2.37
Australian Overseas Aid Gift Deduction Scheme
Economic Feasibility Analysis
Table 1: Cost Benefit Analysis
Page 5

5. Project Schedule
ID Task
Mode
WBS Task Name Duration Start Finish Predecessors
0 0 Information System
Development for
international charity
foundation
38 days Thu 9/6/18 Mon
10/29/18
1 1 Initializing 6 days Thu 9/6/18 Thu 9/13/18
2 1.1 Charter Documentation 1 day Thu 9/6/18 Thu 9/6/18
3 1.2 Resource Accumulation 4 days Fri 9/7/18 Wed 9/12/18 2
4 1.3 Kick off 1 day Thu 9/13/18 Thu 9/13/18 3
5 2 Planning 6 days Fri 9/14/18 Fri 9/21/18
6 2.1 Activity listing 2 days Fri 9/14/18 Mon 9/17/18 4
7 2.2 Scheduling the plan 3 days Tue 9/18/18 Thu 9/20/18 6
8 2.3 Plan Approval 1 day Fri 9/21/18 Fri 9/21/18 7
9 3 Developing 15 days Mon 9/24/18 Fri 10/12/18
10 3.1 Interface Design 3 days Mon 9/24/18 Wed 9/26/18 8
11 3.2 Programming the functions5 days Thu 9/27/18 Wed 10/3/18 10
12 3.3 Developing Information System4 days Thu 10/4/18 Tue 10/9/18 11
13 3.4 Database integration 3 days Wed 10/10/18 Fri 10/12/18 12
14 4 Testing 6 days Mon 10/15/18 Mon 10/22/18
15 4.1 Alpha Testing 2 days Mon 10/15/18 Tue 10/16/18 13
16 4.2 Beta Testing 2 days Wed 10/17/18 Thu 10/18/18 15
17 4.3 Simulation 2 days Fri 10/19/18 Mon 10/22/18 16
18 5 Closing 5 days Tue 10/23/18 Mon 10/29/18
19 5.1 final documentation 3 days Tue 10/23/18 Thu 10/25/18 17
20 5.2 Submission 1 day Fri 10/26/18 Fri 10/26/18 19
21 5.3 Sign off 1 day Mon 10/29/18 Mon 10/29/18 20
M F T S W S T M F T S W S T M F
Aug 26, '18 Sep 9, '18 Sep 23, '18 Oct 7, '18 Oct 21, '18 Nov 4, '18
FIGURE 1: Gantt Chart
Page 6

6. System Information Requirement Investigation Techniques
There are many stakeholders that are associated with the project. The list of the
stake holders for the project is given below:
 Leader of project
 Higher management
 Project team members
 Customer of the project
 Resource managers
 User group of the product
 Testers of project
 Project consultants
 Individuals and the countries
One of the most common techniques investigation is the questionnaires. It
basically collects data from a huge amount of stakeholders. It mainly asses the need
of the stakeholders (Whittington, 2014). It also investigates the opinion of the user. It is
very use full as it fulfils the stakeholders need.
Another useful investigation method is the JAD by which in a single session
design is made for the project. It also include all the people that are necessary for
the project. It is very useful because of that every team member will be able to
aware of the project.
The third and the last useful investigation method is the structured walk through.
This method mainly review the findings from the report and then based information
models are made (Wagner and Kandathil, 2016). This is very useful because the
findings are assessed properly and then they made the models for the project.
Page 7

7. Reflections and Conclusions
From the above project it can be concluded that the adaption of the information
system will be able to help the International Charity Foundation. And more people will be
benefitted from the implementation of the information system. Issues with the charity
foundation will be mitigated by the implementation of information system.
Page 8

REFERENCES
Abbasi, A., Sarker, S. and Chiang, R.H., 2016. Big data research in information systems: Toward an
inclusive research agenda. Journal of the Association for Information Systems, 17(2).
Dykes, R. and Loomis, D., VeriFone Inc, 2016. Payment systems and methodologies. U.S. Patent
9,280,768.
Isaias, P. and Issa, T., 2015. Information Systems Development Methodologies. In High Level Models
and Methodologies for Information Systems (pp. 41-61). Springer, New York, NY.
Laudon, K.C. and Laudon, J.P., 2015. Management information systems (Vol. 8). Prentice Hall.
Li, Y., Kong, N., Lawley, M., Weiss, L. and Pagán, J.A., 2015. Advancing the use of evidence-based
decision-making in local health departments with systems science methodologies. American journal of
public health, 105(S2), pp.S217-S222.
Pearlson, K.E., Saunders, C.S. and Galletta, D.F., 2016. Managing and Using Information Systems,
Binder Ready Version: A Strategic Approach. John Wiley & Sons.
Wagner, E.L. and Kandathil, G., 2016. Narrative Methodologies in Information Systems Literature:
Illuminating Interconnectivity and Change Over Time. CAIS, 39, p.19.
Walsham, G., 2018. Research methodologies for information systems in the development context: a
tutorial. The Digital Challenge: Information Technology in the Development Context: Information
Technology in the Development Context.
Whittington, R., 2014. Information systems strategy and strategy-as-practice: a joint agenda. The
Journal of Strategic Information Systems, 23(1), pp.87-91.
Wiesche, M., Jurisch, M.C., Yetton, P. and Krcmar, H., 2017. Grounded Theory Methodology in
Information Systems Research. MIS Quarterly, 41(3), pp.685-701.
Page 9