Analyzing Information Systems for Project-Based Quality Management

This report provides a comprehensive analysis of information systems within the context of project-based management, specifically focusing on the role of quality management software. The report begins with an introduction that outlines the background, problem description, and significance of investigating software in quality management. It then delves into the specifics of quality management software, including a listing and description of available software options like MasterControl, Inspect2GO, and QT9 QMS. The report details the software selection process, evaluation matrices, and a critical review of the chosen software, along with weighting criteria and a methodology for evaluation. The report also includes a discussion of the results and concludes with recommendations. The aim of the report is to analyze the use of information systems in quality management software. The report emphasizes the importance of information systems in gathering, integrating, and disseminating project management outputs, from initiation to closure, and their role in maintaining quality and reducing project complexity. The report also includes evaluation matrix of the software and comparison between them.

Use of Information Systems for Project-Based Management

Table of Contents
Summary..........................................................................................................................................3
1. INTRODUCTION.......................................................................................................................4
1.1 Background............................................................................................................................4
1.2 Problem Description...............................................................................................................4
1.3 Significance the investigation of Software in terms of quality management.........................4
2. Quality Management Software....................................................................................................5
2.1 Listing and describe the available software...........................................................................5
2.2 Software Selection for evaluation .........................................................................................6
2.3 Evaluation Matrix of Software...............................................................................................7
2.4 Critically Review the selected three Software's.....................................................................7
2.5 Weighting Criteria..................................................................................................................8
2.6 Develop methodology to evaluate quality management software's (QT9 QMS,
Inspect2GO, Master control)........................................................................................................9
2.6 Discussion on the results......................................................................................................10
3. RECOMMENDATION.............................................................................................................10
CONCLUSION .............................................................................................................................11
REFERENCES..............................................................................................................................12

Summary
This report has described the use of information system in terms of project management that can
use the different type of quality management software, these are such an effective tools and
platform to maintain their quality or services. It has founded that every tools performed different
functions and operations but there main motivate to maintain the quality or reduce the
complexity in the project development. It has been successfully implemented the specific criteria
set for the purpose of evaluation.

AIM – To analyse the use of information system in quality management software
1. INTRODUCTION
Information system is basically consists of various type of tools and technique that help
to gather, integrate and disseminate the output of project management. It is mainly supports all
the aspects of project from initial level to closing which includes both manual and automated
system. This report will discuss about the three different software that critically review about
their functionality in different sectors. It will determine the set criteria for the purpose of
evaluation. Furthermore, This report will describe the set up evaluation matrix of software and
comparison between them.
1.1 Background
It is selecting the Quality management software that applicable in the business process
to handle management process in effective manner. A project management information system is
creating an effective relationship between the industry to execute the projects in successfully.
These are different type of tool such as Master control, Inspect2Go and QT9 QMS etc.
1.2 Problem Description
Manufacture industry is one of the fastest growing organization that can use the different
type of business operations to provide the best quality of services to their consumer. They also
manufacture the automobile parts of cars and other electronic devices. It is very important to
proper knowledge about the quality software that can use to manage the quality to make
successful project in proper manner.
1.3 Significance the investigation of Software in terms of quality management
Quality management is a process that help for manufacture industry to maintain their
product quality and services in proper manner. These are variety of quality management software
which uses to collaborate that centralize, streamlines and standardizes from the value chain
(Foote and Halawi, 2018). Quality management is important part of manufacture industry to
perform specific role in terms of growth and performance.
 Quality management selected three software has ability to consistent increase the ability
to the organizations and improve their product reliability or performance.
 Many companies are using the quality management software to determine the areas of
improvement such as manufacturing, equipment maintenance etc.

 It reduces the risk and goes beyond the adequate enterprise coverage or investing in the
cutting edge data security.
2. Quality Management Software
2.1 Listing and describe the available software
Quality management is providing the facilities to maintain the planning, assurance,
control and improvement in the project. It mainly concerns about the product and services that
needs to achieve all the desirable outcomes. It typically has various type of components for
managing and controlling the internal risk in effective manner (Abdi, Taghipou and Khamooshi,
2018). There are different type of software applicable in the industry to maintain the quality
management process in the business.
Master control-
Master control is a type of software that help to provide the complete choice of fully
functional compliances and give solution related the quality in a single software suite. Many
users can use the enterprise quality management software that enable to minimize the paper
based quality process in project while follows the specific standards and regulations. This
software is providing the excellent tool for improve the business ability of complying with the
high quality of standards. It also improving the product quality and increasing the operational
efficiency. For Example- Mater control software can use in the quality management to control
the documentation and also maintain the quality audit managing process. It also resolves the
issues and maintain the electronic system in manufacturing.
Features useful in Quality Management
 Quality audit management
 Documentation controlling
 Prevention of action system
Inspect2GO-
This software is based on the online cloud that provide the services to control the
software for small manufactures. It helps to reduce the cost of manufactures and improve the
product quality in proper manner. It combines with the cloud mobile and DBMS technology to
manage the functionality. The inspections are conducted on the mobile application that easy to
use their functions at anywhere without the requirement of data connectivity. For Example- In
manufacturing, The manager is inspecting the application those who are applied in the product

development such as car, automobile parts etc. this will help for identifying the best quality of
services in proper manner.
Features useful in Quality Management
 Data analytics
 Scheduling
 Ad Hoc reporting
 Database hosting
 Data management
QT9 QMS-
It is a type of user friendly quality management that makes the quality to be electronic
with an appropriate traceability and eliminating all the errors. It is the most appropriate software
tool uses in the manufacture industry which enables for tracking and managing the schedule
details in proper ways. This type of tool is an excellent of creating the custom quality or standard
check and also linking the processes to document control. For Example- In manufacturing firm,
QT9 QMS software can use as a quality management to maintain the scheduling details and
automatically altering message generated.
Features useful in Quality Management
 Email alerting
 reporting and charting
 user level security
 Electronic signature
These are different type of Software that can use in terms of quality management to perform
different role in the industry. In this session, Features are playing important aspects to control the
quality management in different ways of business operations and functions.
2.2 Software Selection for evaluation
For Selecting the software of quality management which needs to identify or specify the
use requirement so that companies can design the system according to the requirement. In this
way, it helps to maintain the business needs by using software requirement. For Example-
Medical companies are used the quality management software where this tool will support in the
device that applicable in different ways (Martinsuo and Hoverfält, 2018). With carefully

evaluation and selection process of quality management software. Companies are focused on the
evaluation and also set the specific criteria.
 Reduces the cost and maintain quality
 increase the demand or improve operational efficiency
 Replace the existing paper work quality management and also save time.
 It provides the better accurate information and traceability.
 Minimize the preparation for the external audits
 It reduced the product release cycle and faster preventive actions.
2.3 Evaluation Matrix of Software
Scorecard Reviewer
requirements
Date:
21/12/2019
Products : A Software qualification
Evaluation
criteria
weighting Evaluation
score
Points Notes
Work Flow 4 x 4 8 strong
Purchased
order
4 x 4 8 good
cost 4 x 4 8 Limited
Need for
training
4 x 4 8 Strong
Total score 16 32
Table – 1
This table must represent the evaluation matrix of quality management software that can
use in different ways in the business process. It also representing the overall weighting, score and
point of every project development.
2.4 Critically Review the selected three Software's
As per Ratajczak and et.al., (2019), Master control software is mainly creates for
providing the solution to the industry that enable for delivering the life improving products. It

also integrated with accelerate ROI and increase efficiencies by automating or securely
managing the business process in proper manner . Master control software is providing the cloud
solution to automate the processes for new product development, quality management, post
market surveillance. It is well known for being scalable, easy to validate and implements.
It is based on the statistical approach that determine the process of project which are
stable or not. Sometimes, it causes of variations. This software is offering the holistic approach
in terms of quality management by creating connection between the different system. In this
way, it also integrating with all the steps during audit process. Scheduling and planning are the
complex or tedious because it performed different type of audits on the basis of various factors.
Master control is planning the audit activities and preparation of schedule in proper manner.
As per Ren Deng and Liang, (2018) mobile technology and database are the advanced
technique in terms of business that help to improve the product quality or services in proper
manner. Inspect2GO is the best approach in quality management which designed to solve the
problem relating the quality management such as multi unit housing, site inspections, data
collection process, environment compliances monitoring etc. This software were handles all the
task in effective manner. The manufacture industry is using inspect 2GO software to identify the
overall functionality of project. This software is implementing the database hosting to access all
details by users.
2.5 Weighting Criteria
Selected Criteria Weighting to selected criteria
Task Management 20 %
Cost or price 15 %
Security 20 %
Information sharing capacity 10 %
Quality management Software 15 %
Reliability 5 %
Selected criteria Weighting Quality
Management
Software
My SQL
software
Beakon software
Task 20 % 4.0 5.0 4.5

management
Customer service 15% 5.0 4.6 4.5
Cost 15% 5.0 5.0 4.0

2.6 Develop methodology to evaluate quality management software's (QT9 QMS, Inspect2GO,
Master control)
Master control offers to provide the employee from the different department with the efficient
and simple ways. In this way, all employees are participating in the risk assessment for
mitigation activities. It can use the electronic signature workflow that perform different
executions, reviews, approvals in terms of risk assessments (Ståhle, Ahola and Martinsuo, 2019).
On the other hand, Inspect2GO and QT9 QMS are also software's of quality management to
maintain the services in proper manner. It has needs some specific methods used for evaluating
the quality management software in the business operations and functions.
Risk analysis-
It is initial step of software evaluation to analyze the risk that occurs in the system which
includes both failure and effects mode. Business project risk to many faults during the project
development process. Failure step is to be considered as a human system integration. The Failure
of usability outcomes and results which shows in product and services. In this way, it has
required to use the quality management tool such as inspect2go to evaluate or control the
negative results regarding the errors, defects. They also applicable for evaluating and controlling
the enterprise risk. This software have been used for asses the effect of critical system which
easily predictable the risk in the project.
Shared representations
This step is important in terms of conducting the use error risk analysis which are the
same as the traditional. It is used the tools to critically analyze the probability of risk that
generated in the operations and functions. Inspect2GO tool is helping the user to easily eliminate,
identify and define the potential failures in the system. For Example- In manufacture industry,
manager has tried to use the quality management software to identify the strength and weakness
of system. According to need, it is implementing the tools that can manage their operations in
effective manner. Inspect2GO tool is mainly used to predict the system failure in appropriate
manner. It also involving the success and failure event in the system. It is analyzing the event
that can trace which contain sequences of human operator actions.
Usability evaluations
This usability is contributed to the project development by providing the proper feedback
on the usability issues and validating the usability of system. Usability and evaluation of product

provide the feedback on extent which design to meets the users needs. It is collective experience
of committer to understand the initial design where they are very rarely fully meet the user need
and requirements (Ståhle, Ahola and Martinsuo, 2019). Without proper usability, the project
may not runs a high risk service rework to adopt a system, where user actually needs.
2.6 Discussion on the results
As above discussion, it has found that quality management software and tools great
opportunities in terms of manufacture industry to handle every task. This software has performed
the specific role in the management to maintain the quality of product and services in proper
manner. It has used the tools in the project development to increase the speed and efficiency.
Quality management software has ability to use the different department for the purpose of
improvement in similar processes across the company. It remains maintain the competitive level
in today's world. They must seek ways to continuously improve their processes and product
quality.
3. RECOMMENDATION
It has recommended to use the quality management software which help for maintaining
and controlling the operations that performed in each department. Every software has unique
features and quality to handle the complex situation or increase the capability to hold their
quality remains. Quality management software requires to save the time, resources and
commitment. It has consists of providing the training to the staff members for operating the tools
during the process executions. Product and service quality are main parameter which necessary
to use the platform and tool to implement task in effectively and efficiently.

CONCLUSION
As per discussion, it concluded that Information system is important part of project
management in the business process that help to increase the profitability and productivity in
marketplace. As above report, the different quality management software's that applicable in the
process to successfully delivered in proper manner. However, A project management
information system is creating an effective relationship between the industry to execute the
projects in successfully. This report discuss about the three different software that critically
review about their functionality in different sectors. It is also determined the set criteria for the
purpose of evaluation. This report describes the set up evaluation matrix of software and
comparison between them.

REFERENCES
Books and journals
Abdi, A., Taghipour, S. and Khamooshi, H., 2018. A model to control environmental
performance of project execution process based on greenhouse gas emissions using earned
value management. International Journal of Project Management. 36(3). pp.397-413.
Foote, A. and Halawi, L.A., 2018. Knowledge management models within information
technology projects. Journal of Computer Information Systems. 58(1). pp.89-97.
Martinsuo, M. and Hoverfält, P., 2018. Change program management: Toward a capability for
managing value-oriented, integrated multi-project change in its context. International
Journal of Project Management. 36(1). pp.134-146.
Ratajczak, J. and et.al., 2019. Augmented Reality Combined with Location-Based Management
System to Improve the Construction Process, Quality Control and Information Flow. In
Advances in Informatics and Computing in Civil and Construction Engineering (pp. 289-
296). Springer, Cham.
Ren, X., Deng, X. and Liang, L., 2018. Knowledge transfer between projects within project-
based organizations: the project nature perspective. Journal of Knowledge Management.
22(5). pp.1082-1103.
Ståhle, M., Ahola, T. and Martinsuo, M., 2019. Cross-functional integration for managing
customer information flows in a project-based firm. International Journal of Project
Management. 37(1). pp.145-160.

Appendix:
Task Name Duration Start Finish
AIM 1 day Thu 4/11/19 Thu 4/11/19
INTRODUCTION 2 days Thu 4/11/19 Fri 4/12/19
Background 2 days Mon 4/15/19 Tue 4/16/19
Significance the
investigation of Software 3 days Wed 4/17/19 Fri 4/19/19
Quality Management
Software 1 day Mon 4/22/19 Mon 4/22/19
Listing and describe the
available software 2 days Tue 4/23/19 Wed 4/24/19
Software Selection for
evaluation 4 days Thu 4/25/19 Tue 4/30/19
Evaluation Matrix of
Software 3 days Wed 5/1/19 Fri 5/3/19
Critically Review the
selected three Software's 5 days Mon 5/6/19 Fri 5/10/19
Weighting Criteria 2 days Mon 5/13/19 Tue 5/14/19
Develop methodology 3 days Wed 5/15/19 Fri 5/17/19
Discussion on the results 2 days Mon 5/20/19 Tue 5/21/19
RECOMMENDATION 2 days Wed 5/22/19 Thu 5/23/19
CONCLUSION 1 day Fri 5/24/19 Fri 5/24/19