Analysis of Information Technology and ERP Systems in Business

This report provides a comprehensive overview of Information Technology (IT) and its role in business. It begins by defining IT and highlighting its benefits, such as efficient information dissemination and task automation. The report then categorizes information systems, emphasizing the importance of Enterprise Resource Planning (ERP) systems. ERP systems are explained as advanced software solutions that enhance organizational efficiency by streamlining various functions like accounting, procurement, and project management. The report details the advantages of ERP systems, including cost reduction, improved communication, and better resource management. Real-life business applications are explored, showcasing how ERP systems facilitate target achievement and risk mitigation. The report concludes with recommendations for effective IT implementation, including expert training and strategic planning, underscoring the significance of IT in achieving business success. The report is enriched with references to academic sources supporting the analysis.

Managing
Information and
Technology

INTRODUCTION 4
MAIN BODY..................................................................................................................................5
Categories of information systems..............................................................................................5
ERP systems................................................................................................................................5
Benefits of ERP systems in a real-life business...........................................................................7
CONCLUSION & RECOMMENDATIONS..................................................................................8
REFRENCES...................................................................................................................................9

INTRODUCTION
Information Technology is defined as the systematic study or the use of several systems
which are beneficial in day to day life. It is one of those system which can easily allow the
person to forward the useful information through which goals can be accomplished easily within
the short time duration. There are several benefits which can be obtained by the person who uses
the technology such as there will be higher possibilities of obtaining the correct answer with less
time duration. It is always the option of person or organisation that which types of information
they are willing to use for attaining their goals. Several Organisations are there which uses the
information technologies these days because it is one of the way which simply allows the entity
to use the technique of multi-tasking.The benefits of IT is not limited because it is also necessary
to understand IT is one of the sector which automatically reduced the burden of work from the
human manpower.
Whereas in context of the respective report, it is necessary to understand that various topics
are required to be discussed for collecting detail knowledge regarding Information Technology.
Among various types of topic in file the first thing which will be discussed is related with the
several categories of information system and how they operate in any of the circumstances. The
second thing which will be explained is related with Enterprises Resource Planning which is
quite beneficial in current scenario.Even its benefits will be also explained so that detail
knowledge regarding the topic can be collected and how it can be helpful for the entity. Finally,
on the basis of discussion made, proper recommendation will be given which is essential for the
purpose of improving the area where certain problem can be seen in present situation as well.
MAIN BODY
Categories of information systems
Information System can be explained as the advance process where an individual is
required to collect the detail knowledge regarding complementary networks of hardware as well
as software.It is among the complex process but still it allows the person to collect the
knowledge any of the specific topic and according to that data are analyzed in it. This is among
the effective system which is goal oriented and storing of data and information can be done
easily in it (Barak 2017).

ERP systems
Enterprise Resource Planning these are an advance kind of mechanism that contains of
an advance system of an software that has enable an business organization for enhancing of
working capabilities of an organization. Basically this system software is used by various
business entities which are there to give competition to each other within the market and by
utilising each resources in efficient and effective manner. This helps in saving of resources
through which risk arising out in future can be sustained. Major area under which an ERP system
has been connected is accounting, procurement, managing of project, operating management
departments and helping in assigning of task to its employees. ERP system has brought an easy
of performing of particular task with more efficiency and effectiveness because it has made
certain process so easy that an organization is able to achieve its goals and objectives in efficient
manner. Now preparing of annual reports has also become an easy task because of introduction
of ERP system. It is also very effective in the current scenario which is there in market. This
system has also made realise that utilization of IT has become one of the most essential area
within an organization which is helping in accomplishing of goals within shorter period of time
(Hasanagas, 2016.).
This can be very much effective in obtaining those financial results that is going to help
in proper planning against the risk which can occur in future and also current problems faced by
the company. Also budgeting of finances and predicting of situation is done. It has to be keep in
mind that while performing an operation activity upon regular basis, there are a lot of problems
that is needed to be faced and under such condition ERP system which can easily allow for
finding out the best and effective solution which is very effective in solving of problem that can
be solved. All this is done for maintaining of effective working mechanism and a structure is
maintained. It is said to be performing of all kind of operational activities upon regular basis and
there are lot of problems that can be faced by an organization under ERP system can easily allow
to find out the best possible solution through which problem can be resolved and effective
working structure can be maintained. Also it is said that any kind of organisation can perform
with more effectiveness. This is going to enable that use of effective way of communication and
EPR system can be easily allowed to do that.. This can be understood through an example of
Top level management of DGC Ltd has taken decision that how an worker should perform its
work as per the given guidelines in respect of decision and how an employee should perform its

work as per prescribed rules. An ERP system can easily help in flow of data and can forward to
every individual which is going to boost the capacity and brings quality in communication. This
leads towards a systematic way of performing an operation. Also effective results can be attained
easily (Kim, 2018).
As per present scenario it is very important that every software has some of positive
effect and also negative effect. Both the effect is required and chances of reducing eroooors
increases. As per same manner, some of the positive side of ERP system is that it allows to
distribute the data in very short time period of time due to which operational activity do not get
affected in it. The way of managing data in it is excellent which automatically reduces the
burden from top level management. In other words this can be understood as that types of
effective system which has helped in accomplishing of task that help in proper management of
resources and smooth accomplishment of task. Although, there are number of positive in it but
there are some of the negative points which are also required to be taken into consideration and it
is one of those system software where proper planning is required and if in case company fails to
do so under the respective situation. Then it is not going to be an easy task for manangment
department to manage all of the activity in a systematic manner. Also, loss can be seen within the
organisation at very fast rate. Another drawback which can be seen is that an particular system is
not able to afford for all business sectors. It other words this can be understood as all
organization cannot be able to manage this system. But, if in case it can be introduced within the
small form of business then performing the business activity in it can become one of the effective
way as goals can be accomplished easily in it. In short, it is one of the information system which
can be essential for the business entity for accomplishing their goals within the specific time
period (Luo. and Ren, 2016).
Benefits of ERP systems in a real-life business
In any of the business an implementation is any kind of technology or system within an
organization which majorly focus upon benefits. In similar manner it is important for an
business organization to understand that lot of benefits are there of ERP system in real time for
an business organization. A company can enjoy the very first thing which is easily identifying
ways through which an all unnecessary expenses is reduced as per which optimum utilization of
resources is introduced which makes utilization of resources easy. This is also an system
software that has enabled an organization in reduction of problems which was coming in way of
achieving positive results. In this a number of benefits are not limited and also gives an
opportunity of communicating in easiest manner among various departments of the company. An

information can be transferred into various departments in easy manner and complete work
within a given time period. It is even more essential to allow evaluation of those performances
and opportunities for reducing of risk percentage that is going to play a very necessary role in
achieving of goal. Then there are some most essential areas in which a company can easily
allow setting and achieving of targets even when it is allowed to sustain itself in the market for a
long run or for a longer period of time (Richardson, 2017).

CONCLUSION & RECOMMENDATIONS
After having the detail discussion on the topic, it is essential to understand that Information
Technology is one of the most crucial topic which plays the vital role in present scenario for
attaining the success within the business organisation. Although, it is one of the wider concept
where detail knowledge is required for performing any of the task, but still it is one of the factor
which can easily allow to accomplish the goals in short time of duration. Even it can easily
enhance the efficiency level through which given competition to rivalry firm can become one of
the easier task. On the other side, there are several types of information system which can be
used within the entity but still it is necessary to understand that which one is going to help the
entity in obtaining the goals in short duration. Additionally, the concept of ERP is wider but it
can be effective too because directly allows to determine the area where unnecessary expenses
are being spends and that can be reduced too in short time period.
It is recommended in this particular situation that there are several organisations who installs
the system software but still they don’t have the way that how they are required to manage the
things in proper manner. So, in this respective situation expertise are required to be hired in the
company who can provide the essential training which can be beneficial in context of the
company. If employees will have the knowledge regarding the use of technologies in best
possible manner, then working condition can become favourable for them. Not only this, as it is
also crucial for the organisation to understand that whenever they introduce any of the
technology they must be able to do proper planning because that will help to develop the suitable
idea that how any of the technologies can be helpful on a regular basis.

REFRENCES
Books and journals
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Demirezen, E. M., Kumar, S. and Shetty, B., 2016. Managing co-creation in information
technology projects: A differential games approach. Information Systems Research.
27(3). pp.517-537.
Hasanagas, N. D., 2016. Managing information in forest policy networks: Distinguishing the
influential actors from the “postmen”. Forest Policy and Economics. 68. pp.73-80.
Huh, S., Cho, S. and Kim, S., 2017, February. Managing IoT devices using blockchain platform.
In 2017 19th international conference on advanced communication technology (ICACT)
(pp. 464-467). IEEE.
Kim, S., 2018. Managing millennials’ personal use of technology at work. Business Horizons.
61(2). pp.261-270.
Luo, S. and Ren, B., 2016. The monitoring and managing application of cloud computing based
on Internet of Things. Computer methods and programs in biomedicine, 130. pp.154-161.
Maetzler, W., Klucken, J. and Horne, M., 2016. A clinical view on the development of
technology‐based tools in managing Parkinson's disease. Movement Disorders. 31(9).
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technology‐based tools in managing Parkinson's disease. Movement Disorders. 31(9).
pp.1263-1271.
Olson-Buchanan, J. B., Boswell, W. R. and Morgan, T. J., 2016. 24 The Role of Technology in
Managing the Work and Nonwork Interface. The Oxford handbook of work and family.
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Richardson, K. M., 2017. Managing employee stress and wellness in the new millennium.
Journal of occupational health psychology, 22(3). p.423.
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