Establishing Systems That Support Innovation: Boral Limited Report

This report analyzes the establishment of innovation systems within Boral Limited, a multinational construction materials supplier. It begins with an introduction to Boral, followed by an analysis of its current systems, including their impact, objectives, gaps, and competitor analysis. The report ...Read More

Establish Systems that
Support Innovation

Table of Contents
INTRODUCTION...........................................................................................................................1
TASK 1............................................................................................................................................1
1. Introduction of chosen organisation...................................................................................1
2. Analysis of the current systems..........................................................................................1
3. Generation of system concepts and options.......................................................................4
4. Development of plan for the system...................................................................................6
5. Trial of the system..............................................................................................................9
TASK 2..........................................................................................................................................11
Covered in PPT.....................................................................................................................11
TASK 3..........................................................................................................................................11
1. Possible ways of new system that support innovation.....................................................11
2. Change management and their models.............................................................................12
3. Five ways to developing innovation system concepts......................................................12
4. Four question for testing...................................................................................................13
5. Innovation trial.................................................................................................................13
6. Gaps and barrier...............................................................................................................13
7. Five different techniques..................................................................................................14
8. Developing a plan for system...........................................................................................15
CONCLUSION..............................................................................................................................15
REFERENCES..............................................................................................................................16

INTRODUCTION
The procedure of transforming an idea or innovation into a value-creating product or
service for which clients pay. In respect to sustained improvement is necessary to maximize an
organization's profitability, performance and overall success (Balland, Boschma and Frenken,
2015). Innovation is the method of realizing that this change is needed and introducing vision to
life within the organization. To build up new ideas, the innovation process can engage with old
ideas in different manner. To stay in competitive environment companies time to time apply
innovation to improve the way things are done. There are consisting of new skills, new ideas
and engage to people for new job. To better understand the concept of establish system that
support innovation selected organisation Boral Limited which is a multinational company. The
company manufacturing as well as supplying building and construction materials in Australia.
The headquarter of the company situated in North Sydney, Australia. The report consist of
current systems that apply in the organisation for innovation, concept and options of systems,
development plan for the system, trial of the system. Along with possible way that help to new
system regarding to innovation, change management and developing innovative system concepts.
Additionally, ask question regarding to testing, different aspects that related to gaps or barrier,
define each step of apply new system for innovation.
TASK 1
1. Introduction of chosen organisation
Boral limited is greatest construction materials and building product supplier in Australia
where conduct several operations in all states and territories. It is a multinational organisation
that spread out business activities in the United States and Asia. There are working about 16000
workers across close to 700 operating sites. The headquarter of the company situated in Sydney,
Australia. It is established in December19, 1960. The organisation provides a range of
developing goods, plaster board products and construction materials that consist of agree-gates
Quarry, stabilisation, Timer decking and many others. Boral limited conduct business activities
into three division such as Boral Australia, USG Boral & Boral North America (Balsmeier,
Fleming and Manso, 2017).
2. Analysis of the current systems
a) Impact of current system in the overall organizational contexts
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A system is a group of different elements that use to communicate with other people in
order to form a whole. It will be affected by the atmosphere and the structure, behaviour and
interconnectivity. In current time company follow product system effectively (Bernstein, 2015)
. In the starting of the invention process can engage with several systems in order to applied
within organisation to support in innovation and impact that systems can have -
 Human Resource
 Innovation reward system
 Learning and development system
 product and service review processes
 Project management
 Quality management
 Team management
b) Objectives of current system
In order to assure about the successful change management and invention required to set
objectives of current system. The objectives of current system linked with the general goals and
applied by the companies for potential measurement to get success in an innovation through
system. The main objective of Product system in the context of Boral limited -
 Introducing functional or service issues
 Modify the business
 Earning more profitability
 Deducting operation cost
c) Existing gap and barriers in the current system
When Boral Limited apply system after that take time to reflection of current
organisational system. It may consist of invention as well as different activities such as
communication system, financial system or producing system (Berry and Berry, 2018). The
procedure of evaluation monitor of current system work. After determining the activities of
current system in the context of selected organisation then recognise strength and weakness of
the system. There is identifying different gaps or barrier that related to organisation such as:
 Limited resources
 Fear of failure
 No incentive
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 Lack of leadership guidance
d) Competitor's analysis in terms of current and emerging system
Before apply innovation in the selected company, it is required to know what's going
around the business and most important to know about the competitors strategy. After looking at
system which are being applied within company and recognise several perspective of innovation.
From the competitor perspective focus on the these aspects such as organisation of rivalry, Local,
national or international, size & structure of business, different types of organisation that apply
successful system (Biemans, 2018). Different types of companies apply different system in order
to get success such as
 Google's 20% time
 Amazon's business model innovation
 Netflix's analytics
 Samsung's TRIZ
e) Resource required to foster innovation
Foster innovation is related to developing an atmosphere in which ability is motivated
and invention can grow. To develop this type of environment required the resources and
commitment, develop system for foster innovation. In terms of foster innovation consist of
different resources like
 Financial
 Human
 Physical
 Management Commitment
f) Key stakeholders who would play a vital role in conceptualizing new system ideas
Stakeholders are those person who related with company in direct and indirect manner
and business activities impact them. When selected organisation apply new system so they are
affecting (positive & negative) by it (Gomez-Uribe and Hunt, 2016). They are essential for
company and have a strong interest regarding to new system. In the key stakeholders consisting
of like:
 Board of directors
 Staff members
 Clients
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 Government division or other statutory authorities
 Experts
Whenever company have good idea but before apply the system necessary to present in
front of stakeholders and convince them to start the process of new system. When stakeholders
involve in new idea so it will be helpful such as:
 Increase the chances of success
 lead to better processes
 Effort will be more effective
 More ideas can be put on the table
3. Generation of system concepts and options
a) Concept and ideas to foster innovation using individual and group techniques
Creating system concepts: Firstly know that organisation require a new system to
operate activities that time create system concepts that will foster innovation. In this procedure
consisting of several alternatives and ideas utilising for mixture of techniques, either individually
or as a group (Howell, 2017). There is required to focus on the different issues, challenges or
problems that identifying whilst generally addressing innovation. There are creating list of
individual and group techniques such as:
 Brainstorming
 Flow charts
 Cost benefit analysis
 Mind maps
 Process analysis
b) Techniques to discuss ideas with stakeholders
In order to develop different concepts and ideas, there is required to determined them. For
this apply conventional methods to investigate about the ideas, views, concepts and solution
them after identification which are helping to become successful. Through SWOT analysis,
evaluated concepts and ideas. In general words, there is consisting of different stakeholders
which is assisting the thoughts and concepts. They can analysis the activities regarding to idea
and concepts after that choose best one from different options (Kerr and Nanda, 2015) . During
to communication with stakeholder discuss about:
 Detailed information
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 Introduce any concern and quarry
 Ask reviews
 Display confidence
c) Justification of chosen system ideas and options and the techniques to test, explore or
challenge them
There is analysing the new system in the context of selected organisation that helps in an
innovation effectively. It is highly difficult because need to fluent how system ideas helps to
build up and make strength and culture enable for long term invention. Due to develop system
ideas and concept than communicate with related stakeholders to disclose ongoing testing,
exploration and challenges. After that establish idea and monitor that ideas will be worked or
not.
Testing ideas and concepts
In this process consist of collecting data and examine work after moving towards right
direction. This can involve applying a practice run for the system ideas and analysing them for
possible issues or failure.
Exploring ideas and concepts
There are involving comparing and contrasting of planned system with similar or old
system within organisation. There are consisting several properties like planned system compare
with other system (Kung and Schmid, 2015).
Challenging ideas and concepts
To face challenge regarding to system required to collect feedback from staff members
and other people with different alternatives. Different people have different perspective
regarding to system that helps to understand the idea or concept. Due to constructive criticism
individual face different challenges for the development and improve idea.
Justification
Many times testing, exploring and challenging of ideas and concepts can highlight
problems which are small. These problems can be recognised through early and modified
information with idea or concept which are feasible and successful. With the help of testing,
exploring and challenging ideas apply actual plan to assure about no resources like time &
money. According to particular procedure recognised of that field that helps to get development
and advanced thoughts (Laeven, Levine and Michalopoulos, 2015).
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d) Define selected ideas and options in terms of feasibility and ability to meet business
requirements
To select right system ideas required to think about the first step where assure about the
timing for selection. It is typical to take time to investigate about the system in respect to select
the best one. In the system idea must have
 Have obvious benefits
 Be innovative
 Have potential
 Be feasible Based on the others feedback
Retaining system ideas
There is not required to afraid to change of mind and improve about the ideas, the more
time spend according to ideas and less afterwards. After improving the ideas company easily
save their time, effort and money as won't require to come back to fix things. The particular
procedure depended on the previous testing, exploring and challenging and researching. For
instance refer back to operating research due to similar business and system and examine of
work. Therefore, it will be advantageous to communicate and agree for important refinements
with the relevant parties.
4. Development of plan for the system
a) Need for specialized assistance in terms of coaching and training
As per the selecting system there are going to take further steps regarding to future.
Firstly analysis of whether there is need for differentiated activity due to building and applying
with new system (Lyytinen, Yoo and Boland, 2016). There is set a range of simple advice as well
as suggestion to full fill the participation in entire procedure. There is required to special
assistance such as:
 Financial activity
 Programming meetings
 Any related legal suggestions
 Creating new policies
 Provide training to individual regarding to new system
 Producing a plan
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 Assessment of Risk
 Relevant health and safety problems
External consultants or advisors
There are introducing those experts which are talented into their field and examine
through the procedure of developing and applying new system. Due to they are not part of the
company so they are helping into provide advise to get set objectives and may be lacking. They
can provide through recommendations, suggestions in selected field that is eventually outside of
own perspective (Moulaert, 2016).
b) Potential impact of the new system on individual, resource and the organizational practices
Due to going ahead with the application of new system that require to determine their
long term and short term impact. It is mainly show impact on
 People
 Resources
 Divisions
 Business processes
There is determining the benefits of new system and marked positive impact as well as
negative impact. These are influencing of each company in different manner and determine the
procedure is worth spending as per the time in respect to evaluate the possible impact on the
selected company. These impact linked with the
 Quality of the physical environment
 Quality of communication channels
 Administrative processes
 Operational procedure
Impact Analysis
There is examining the potential impact of new system is to utilised for the impact
analysis. It is beneficial in order to recognise the negative impacts or circumstances of new
system. After applying structured approach for brainstorm fulfil the possibility of new system.
c) Operational plan including budget, timeliness and responsibilities
To develop any plan required to control essential activities which is working as useful
tool. Without any plan apply the system is likely to scrap problems and end up frailty like time
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and money (Nanda and Rhodes-Kropf, 2016). To prepare a operation plan consist of
responsibilities such as
 Deduct the price of effort and time needed
 Assure about the same page
 Recognise new area that helps which is necessary
 Provide guidance
 Stay on track
d) Communicational plan to introduce the new system
Communication plan is designed to support everyone to discuss effectively regarding the
system that introduced effectively. This plan consist of map that define about the journey of new
system and aiming to acquire. It consist of explanation of nature of system and selection between
the made and have been involved stages.
There are identified several types of approaches which is applied by the selected
organisation in order to communicate with their employees. In this plan consisting of
 Purpose
 current situation
 Objectives
 who will require to interact with
 Methods
The company applied two way process to communicate with people and apply it for new
system.
e) Learning and development strategy
Learning and development strategy will define the abilities of the staff members than
successfully apply the new system. After that introduce how the abilities, skills and
competencies are created (Parker and Van Alstyne, 2017). There are defining five steps
regarding to learning and development strategy
 Determining the coaching and training needs
 Developing coaching and training specification
 Considering the learning styles and personality of those involved
 Planning about the coaching, training and evaluations
 Designing materials and methods
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5. Trial of the system
a) Procedure to obtain, examine and integrate feedback of relevant stakeholders
System proposal: It is a congealed idea to put for trial and produce and present system. It
is defined as final step where take approval for new system. This system proposal present a
outline the best way to proceed and carry the related individual that actually supply the system.
In the proposal plan consist of
 Features of the system
 Objectives of the system
 Benefits of the system
 Costs of the system
 Resources
 Risks
 Schedule
Presenting proposal: This proposal show in front of related stakeholders and in
appropriately way consult with them. It present in two way first one written report and second
verbal presentation (Saebi and Foss, 2015). In the written report consist of these topics such as
 Visually attractive
 Readable
 Under stable
 Concise
 Well structured
Feedback: After analysing the proposal of new system stakeholders provide feedback
that help to understand the best way that proceed. It should be utilised shaping and linked with
the system development procedure accordingly.
b) Discussion of parameters for trial
Trial: It is a approach that is applied to test the activities of new system at smaller level
before committing regarding to company. It will allow for test the efficiency and the qualities in
order to know effectiveness of the introduced plan. Through trial marked issues that linked with
new system
 Roles
 Responsibilities
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 Skills
 Finances
 Schedule
After conducting trial procedure focus on different aspects that make better of the system:
 Risk and issues
 Entire Plan
 Budget
 Allotted resources
Parameters of trial: Before trying the system it is required to analysis of actual work that done by
the system and which it should happen. In the context of trial plan that is based on the company
as well as system (Souto, 2015). There is assuring about the trial that happen in certain situation.
Possible parameters will also required to putting the system for trial. Parameters are defined as
limit or restrictions that face trial. For example
 Resources
 Finances
 Staff
 Time
c) Implementation plan to initiate the trial, including all consultative, coaching and technical
issues
Once accepted the rial go ahead from the starting of the procedure. Every system and its
trial related to the company, set goals & objectives and put mind with the help of chapter. During
to implementation of plan define about the new technology at the work place and provide
training for the learning procedure or modifying project management within trial field (Tidd and
Bessant, 2018).
d) Monitoring, review and continuous improvement procedure for the developed system (4.5)
With the help of trial to monitor and review the plan regarding to development system.
There is required to system show effect and ask the question like:
 Is the system helping to accomplish set goals & objectives?
 Is it foster for innovation?
 Are the important skills and knowledge apparent?
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As per the project management discuss about the previous things that examine by project
team rather than a project manager define project plan completely and in much more detail.
Different activity helps in an innovation at the work place. It would consist of examining the
team and assessing the path which are effectively working. There is comparing last project with
present project by a project manager.
TASK 2
Covered in PPT
TASK 3
1. Possible ways of new system that support innovation
There are defined possible ways for new system that helps to support innovation
effectively such as: Develop effective atmosphere for innovation at the workplace – Before innovation at the
work place it is required to create work place according to creativity and people ready for
it. Motivate to staff members for invention – Many time people does not engage with
invention. As a result organisation face of failure regarding to invention so there is need
to motivate people. Changes mentality and prepare for alteration at work place – People does not accept
easily as a result it impact on the innovation procedure (van der Have and Rubalcaba,
2016). Business activities smoothly run at work place – In the innovation procedure affect to
business operations. That time required to smoothly run procedure for get good results.
 Support work place improvements – During to innovation many things are changing that
time require to support work place improvements.
2. Change management and their models
Change management: It is defined as systematic approach which is handling the
modification of organizationals goals, processes and technologies. The aim of this management
to apply effective strategies that impact to changes, controlling change and support to individual
to accept the change. There are defined theory & model of change management such as:
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 Nudge theory
 Bridges transition model
 McKinsey 7s Model
 Lewin's change management model
3. Five ways to developing innovation system concepts
To develop innovation system concept follow the procedure where consist of several
alternatives, thoughts and type of strategy which is based on individual and group. There are
defining five ways for innovation system concept such as:
 Brainstorming – It is a continuous procedure where consist of different topics like
objectives, time limit, different types of idea and suggestions, combination and classified
idea & suggestion and many more.
 Cost benefit analysis – It is defined as systematic approach that help to business in
decision making procedure. The particular analysis start from the predication of strength
and weakness of various proposed system concepts.
 SWOT analysis - It is a structured method where define that strength, weakness,
opportunity and threat of the concepts.
 Mind Map – There are creating a map for the innovation system concept and according to
that handle further procedure effectively (Vargo, Wieland and Akaka, 2015) .
 Process Analysis – There are analysing the process of innovation and identifying each
factor that influence by the invention.
4. Four question for testing
There are defined four question that ask to recognise it may be worked or not effectively
such as:
 Are your ideas clear?
 Are you on right track?
 Can your ideas work?
 Will your ideas fit in your organisation?
5. Innovation trial
The suitable context depended upon on the organisation and their system in order to
assure about the trial happen within is appropriate for specific situation. There is required to
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know how long time require for the other departments and foster to system may be positive as
well as negative manner.
6. Gaps and barrier
There are defined five aspects that relates to organization and gaps and barrier may
related to:
 Limited resources: This barrier connect with organisation and create problem for
innovation. The process of invention take time and cost so company easily does not
manage every thing. It may not be always practical, staff members should be motivated
for innovation procedure but it become barrier.
 Lack of focus: Due to lack of focus create a chances of unsuccessful invention. At the
beginning everyone does not know about that where to concentrate and make a
difference.
 Lack of leadership support: To establish innovation require a leader who guide for further
activities according to that complete activity. But many time company have not any
leader for support innovation procedure.
 Fear of failure: This fear become reason of kill success. Due to this fear many employees
does not give their idea. There is no guarantee an idea will work effectively.
 No incentive: It is other barrier of innovation if people will not connect with invention
procedure and behaviour if they do not like this will be identified or rewarded (Visnjic,
Wiengarten and Neely, 2016).
7. Five different techniques
Idea challenge – It is a first technique where taken as a challenge of innovation idea after that
create system concept effectively.
 Advantage – The main advantage that it encourage for innovation.
 Disadvantage – Many times it presets negative effect on the employees regrading the
innovation procedure.
Brainstorming – It is depended on systematic approach where follow all the activities in
systematic procedure and define the objectives of an organisation.
 Advantage – It helps to apply the creativity and easily acquire the objectives of the
company.
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 Disadvantage – The drawback of this technique that it follows all activities in proper
manner.
Idea management tool – This tool help in generate system concept effectively and follow the
procedure of innovation.
 Advantage – This tool help to manage all the ideas that relates to innovation procedure.
 Disadvantage – Many time this tool does not work properly as a result impact in negative
manner.
SWOT analysis – This techniques based on the internal activity where generate system option
 Advantage – It helps to identify strength, weakness, opportunity and threat of the
organisation.
 Disadvantage – Many times it does not provide all the information of an organization.
Mind Map – It is based on the mind activities and mostly companies apply this technique in
order to analysis the system concept. A mind map presents in graphical way to structuring
information and support in better analysis.
 Advantage - It is great idea which based on the simplicity.
 Disadvantage – In this required to expertise that can not afford by every organisation
(Wooten and Ulrich, 2017).
8. Developing a plan for system
To develop a plan for new system required to few steps that help to effectively establish
innovations such as:
 How complex is new system?
 How long is it going to take to implement?
 How much is it going to cost to apply and provide post implementation support?
 Can the required equipment be accessed?
 Do I have the required amount of staff members and do they have the related skills?
 Are there any possible constraints?
CONCLUSION
As per the above discussion it is concluded that Innovation important for every
organisation that supports to create new things. It is ongoing procedure where required to follow
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all steps in systematic way. There are defined different techniques and strategy that utilised by
the company effectively.
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