Insurance Company Relocation Project: A Comprehensive Plan

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Desklib provides past papers and solved assignments for students. This project plan details an insurance company's office move.
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Introduction
This is an office moving project for an Insurance Company located at suburban area. The lease
of company has been expired and this will not renew so the CEO wants to move to office to new
premises. The landlord has given two months to vacate the area of office. The Branch Manager
of this company leading this project with the core team (Kloppenborg et al., 2019). The CEO is
sponsoring the project and the budget for the project is 100,000$. So all the records and systems
should be moved to the new office in two months. Team can work three days in weekend so all
things are going to complete in this time. And CIT manager will send his experts for moving the
system and telephones in the weekend.
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Project Selection Prioritization Matrix
Project/Selection Criteria
Minimum
Disruption
Little
Downtime
Weight: 5 10 Total
Office Moving project 6 3
(5*6=) 30 (3*10=) 30 (30+30=) 60
Project Scope
The lease of our company has expired and this will not be renewed so the scope for this office
moving project is clearly defined as we have to shift to the new premises in the given time which
is two months and vacate the present premises in given time. There are many goals to achieve for
this project like the budget for the project 100,000$ which is decided by the CEO of the
company. In this budget and in minimum time we have to complete the shifting process. And
during this project we have to accomplish the minimum disruption to staff members and
customers (Kloppenborg et al., 2019).
Business Case
This Business case is for an Insurance Company which is moving to another location because the
lease has been expired and for shifting we have time for two months. CEO is sponsoring for the
project and Branch Manager as project manager is leading the project.
Milestone Schedule and Deliverables
Milestone Completion
Date
Acceptance
Criteria
Stakeholder
Judge
Charter signed off CEO, Project
Manager
Budget divided for different processes
and convenience.
15 Feb. 2019 List of needed
components,
Paper work.
Project Manager,
CEO
Packing up all the document files and
confidential data of customers.
21 Feb. 2019 All the list of
customers and
records of files
Project Manager,
Administration
Manager
Shifting of all the customer data and
documents.
23 Feb. 2019 All records will be
shifted under
safety criteria and
assign a particular
Project Manager,
Administration
Manager
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team member to a
convenience.
Packing up all the Equipment and
systems of office.
28 Feb. 2019 All the modules
should be remain
in consistent state.
Project Manager,
CIT Manager
Shifting all the systems to new office. 2 March
2019
Carefully shifting
under supervisor’s
guidance.
Project Manager,
CIT Manager
Packing up all the other stuff from
office.
7 March
2019
All needed stuff’s
list should be
maintained.
Project Manager,
Administration
Manager
Shifting all the stuff to new office. 9 March
2019
All the stuff
should properly
matched with list
by project
manager.
Project Manager,
Administration
Manager
Installation and configuration of all
systems at new premises.
22 March
2019
All the system are
properly
configured as per
user’s
convenience.
Project Manager,
CIT Manager,
Administration
Manager
Project completion 23 March
2019
Office and all
essentials are
properly settled
like before.
CEO, Project
Manager
(Kloppenborg et al., 2019)
Initial Risk Identification
Project (Potential) Risks Risk Owner Contingency Plans
Budget can be exceeded if it is not properly
planned before.
CEO All the processes should be
listed with the proper time in
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the beginning.
At the time of packing or shifting an
equipment can be damaged.
Administratio
n Manager
All the packages should be
packed or shifted under
proper guidance.
At the time of packing or reinstalling any data
of customer can be lost.
Administratio
n Manager
All the details of customers
should have one copy, this
can be online or offline.
Office Moving Project can be delayed due to
some reasons.
Project
Manager
Make a spare time for all the
emergency reasons so that all
things will be handled on
time.
Any issue occurs in system during the
installation process tends to data loss.
CIT Manager All the systems should be
installed and configured by
the experts.
(Abdelhak & Mohamed, 2013)
Resources Required
Funding: 100,000$ sponsored amount by the CEO.
People: Stakeholders (CEO, Project Manager, CIT Manager, Administration
Manager).
Equipment: Systems and Convenience to relocate.
Other: Time is required (given two months).
(Kloppenborg et al., 2019)
Initial Stakeholder Identification
Stakeholder Interest in Project Priority
CEO CEO is sponsoring the
whole office moving
project.
High
Project Manager Project Manager will
form a project team. And
he has to manage all the
High
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budget and time
according to the project.
CIT Manager
All the experts under
CIT manager will work
for shifting and
installation of all the
systems and telephones.
High
Administration
Manager
Administration manager
administrate all the
project from packing to
reinstalling and
configuring.
Medium
(Gan & Li, 2012)
Team Operating Principles
S. No. Team operating principle
1
All team members should work with team-ship spirit. This will help them to
manage the work with more enthusiasm.
2
All team members should communicate properly. If communication is good then
all members can help each other if anyone stuck at some point.
3
The project manager or team lead should have managing skills with politeness so
that every team member will respect him and work on time.
4
Every team member and team lead should have good listening skills this will help
them to make their bonds more stronger.
5
All team members should be honest with each other and team leader so that they
can share and explain things better.
(Thomas et al., 2012)
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Lessons Learned
S. No. Lesson
1
Time Management: Time management is very important for every project. We
can apply this lesson into our moving project.
2
Maintenance of records: Maintaining the records or data of customers is very
first thing for an insurance company because the company is driven by the
customers.
3
Team-ship Skills: If a team follow all team principles then all work can be done
in proper time and budget.
4
Budget Management: Budget is the first step for every project. If every part of
project is managed then budget will automatically managed.
Commitment
Sponsor Department / Organization Signature
CEO of Insurance Company N/A
Project Manager Department / Organization Signature
Branch Manager
N/A
Core Team Members Department/ Organization Signature
Communications and
Information Technology
(CIT) Manager
N/A
Administration Manager N/A
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Charter for the Office Moving Project
Letter to Sponsor:
TO: CEO, Insurance Company
FROM: Project Manager, Office Moving Project for the Insurance Company
The following project charter shall confirm the project scope, and business case, for the
Insurance Company Office Moving Project. It will use the specific, attainable, measureable,
relevant, and given time information with (Willumsen et al., 2019) which to rationalize the
proposal of our project.
The charter includes a milestone schedule and deliverables, identification risks assumptions and
constraints, required resources, Initial stakeholder identification. In addition, team operating
principles: a team charter, with including the past lessons learned from other projects in order to
provide evidence of considered thought prior to your consideration to proceed with the proposal
of this project.
The budget is 100,000$ decided to complete the office moving project. Rather, this project will
not create any disruption to staff members and customers and it will give a new space to the
employees. Moreover, your approval and signing of this charter supports The Office Moving
Project and its plan, increases visibility and presence within our employees and customers, and
provides competitive employment advantages and other various era of scope to our company.
Project Manager
Title of the Project: Office Moving Project
Start Date: End Date:
Sponsor: CEO Project Manager: Branch Manager
Project Scope: To complete the project with minimum disruption and under the budget.
Business Case: An Insurance Company which is moving to another location because the lease
has been expired and for shifting we have time for two months.
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Milestone and Schedule Deliverables:
Charter signed off
Budget divided for different processes and convenience.
Packing up all the document files and confidential data of customers.
Shifting all the systems to new office.
Installation and configuration of all systems at new premises.
Risk Assumptions and Constraints:
Budget can be exceeded if it is not properly planned before.
At the time of packing or shifting an equipment can be damaged.
At the time of packing or reinstalling any data of customer can be lost.
Office Moving Project can be delayed due to some reasons.
Any issue occurs in system during the installation process tends to data loss.
Resources Estimate:
Funding: 100,000$
Stakeholders: CEO, Project Manager, CIT Manager, Administration Manager
Equipment: Systems and Convenience
Stakeholders Register:
CEO
Project Manager
CIT manager
Administration Manager
Team Operating Principles:
Team-ship Spirit.
Good Communication.
Honesty
Listening Skills
Good team leading skills
Lessons Learned:
Maintenance of records
Time Management
Team-ship skills
Budget Management
Charter Signatures:
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CEO of the Company
Project Manger
Conclusion
This report is generated for an insurance company office moving project. In this report as Branch
Manager I covered all the required points. In the starting the business and scope of the project is
clearly defined. All the milestones and risks for the project are mentioned in this report. The
resources like budget and time is clearly specified for this project. The budget is 100,000$ and
time is two months to complete the project. All the stakeholders are identified for the office
moving project. The Charter is required for approval of this project.
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References
Kloppenborg, Timothy, Anantatmula, Vittal S., Wells, Kathryn N. & Kloppenborg, Timothy J.
2019, Contemporary project management : organize, lead, plan, perform. 4TH ED., Cengage
Learning, New York.
Abdelhak Challal & Mohamed Tkiouat 2013, ‘Identification and Risk Management In The
Expenditure Process: Risks Leading to Deadline Slippage and Costs, and Building Projects’,
Gadjah Mada International Journal of Business, vol. 15, no. 1, pp. 1–26, accessed from.
Thomas, Robert J, Bellin, Joshua, Jules, Claudy & Lynton, Nandani 2012, ‘Global leadership
teams: diagnosing three essential qualities’, Strategy & Leadership, vol. 40, no. 3, pp. 25–29.
Willumsen, Pelle, Oehmen, Josef, Stingl, Verena & Geraldi, Joana 2019, ‘Value creation through
project risk management’, International Journal of Project Management.
Gan, Xiaolong & Li, Shirong 2012, ‘The Study of Dynamic Stakeholder Management in
Sustainable Construction Project’, Management & Engineering, no. 8, pp. 156–158, accessed
from.
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