MGT5IPM: International Project Management Report on ATA Solar Project

This report provides a comprehensive analysis of the Alternative Technology Associate (ATA) solar project in East Timor. The project aims to provide sustainable and affordable solar energy to the residents of East Timor, improving their living standards. The report outlines the project management plan, including the execution plan, which involves training local technicians, calculating installation and maintenance costs, and planning for project completion within two dry seasons. It identifies potential challenges such as cultural and language differences, and quality issues due to limited resources. A detailed risk management plan is also presented, encompassing risk identification, analysis, and response strategies, including a risk matrix to assess the impact and probability of various risks. The report emphasizes the importance of stakeholder involvement, particularly the local government and community, and highlights the need for transparency and accountability in supplier relationships. The report concludes with recommendations for effective project implementation and risk mitigation to ensure the project's success.

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INTERNATIONAL PROJECT MANAGEMENT
by [Name]
Professor’s Name
Course Code
Course Title
City/state
Date

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Executive Summary
Greenwood and her associate group would like to develop a solar generation project in East
Timor through their Alternative Technology Associate (ATA) organization. The goal of ATA
solar project is to ensure inhabitants of East Timor enjoy eco-friendly and affordable electric and
light system to help advance their standards of living. The proposal outline the project
management plan used by ATA to develop the project and a risk management plan used to
implement the project.

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Table of Contents
Introduction.................................................................................................................................................4
Project Management Plan for East Timor Solar Project..............................................................................5
Execution plan.........................................................................................................................................5
Challenges that ATA is likely to face while implementing the project plan................................................7
Risk Management Plan................................................................................................................................7
Risk Analysis.........................................................................................................................................10
Execution...............................................................................................................................................10
Risk Response and Execution................................................................................................................10
Conclusion.................................................................................................................................................11
Reference List...........................................................................................................................................12

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Introduction
East Timor is a rugged area situated in Australia. The region is not served with hydroelectric
power because of its rugged topography hence people living in parts of Australia do not have a
suitable source of light and power for use. As a result, these people use kerosene as the only
source of energy and lighting. Therefore, Alternative Technology Associate (ATA) under
Greenwood management has a substitute source of energy to East Timor societies. The core
objective of ATA group is to make sure East Timor inhabitants are provided with sustainable and
affordable power (Gonçalves, Ferreira, and Christiaans, 2017, p.107). Since ATA is an
organization with specialty in solar energy production, its objective to deliver East Timor
societies with solar produced energy and lighting system will be possible. Indeed, once the
region is supplied with energy and lighting system it will improve the residents’ social and
economic lifestyles. In order to realize the supply of lighting system and energy in the region
Kate has to come hand in hand with the local people because of her limited resources to
indecently finance the project. The local people will have to be trained about the technology of
solar powered system to help in connection and maintenance of the solar plan. This proposal
provides project plan in regards to how ATA team should track the project’s progress using a
project plan and the risks and issues faced with during project plan implementation.
East Timor Solar Project Description
Alternative Technology Associate (ATA) is a not-for-profit as well as a non-governmental
organization situated in Australia. This organization deals with solar production projects. The
goal of ATA is to ensure that Australian citizens who live in areas that have not been served with
alternate source of power (Gusmedi, and Komalasari, 2014, p.136). As such, ATA has a strategy
to see that inhabitants of East Timor are served with solar energy to minimize if not to

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exterminate the use of kerosene amongst them. The ATA development is beneficial to the locals
of East Timor particularly school going children and women. The usage of kerosene lighting has
adverse health problems hence the introduction of solar program ATA will reduce health
problem associated with using kerosene as the source of lighting (Springer et al., 2015, p.171).
For school going kids they will enjoy the solar program because they will be provided with light
system for learning and women will in homesteads will be safe through improved lighting at
night. The lifestyle of East Timor people will be improved by the project because they will not
incur unnecessary costs such as buying kerosene for lighting and spend on health complications
caused by the kerosene as the source of lighting (Sully, 2015, p.187). In general, ATA solar
project will boost the people’s income generating activities with the accomplishment of the
project since electricity is used in operating numerous income generating activities.
Project Management Plan for East Timor Solar Project
The aim of Kate and ATA project team is to successfully develop a solar power system that will
supply East Timor people with eco-friendly as well as affordable source of energy (Guruswamy,
Huang, Haque, and Tshering, 2016, p.338). In order for this project to be successful Kate
together with her team will have to involve other stakeholders such as the local government
administrative in the region, the local community, suppliers and CNEFP team to train the local
people because of the project’s limited resources.
Execution plan
The plan to implement the solar program will include the following activities: training the local
people to become technicians in the project, approach to complete the project, and installing and
maintenance costs.

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Train residents of East Timor to become project technicians: The primary step that ATA should
undertake is selecting technician from members within the region and train them with electrical
knowledge and skills. These technicians will help in connecting, repair and maintaining the solar
project system. To train these people ATA will have to liaise with a CNEFP service provider as a
training partner to equip the selected team of technicians with the necessary skills. CNEFP
training partner with equip people from the locality about local mechanics skills used to
connecting and maintaining the solar power systems (Gusmedi, and Komalasari, 2014, p.138). In
regard to funds to pay the team of technicians ATA team will create a community kitty whereby
each household supplied with the lighting system will be obligated to pay a yearly fee for
maintenance purposes of the program. This fee will be used to pay the technicians and
purchasing repair material parts to sustain the project.
Calculate maintenance and installation cost: Resident of East Timor shall have to part away
with a small amount of money that will be used to connect and install the solar system in their
homes. The money will include connection fee and maintenance fee. For example, each house
will be required to pay 10 dollars as connection fees and 4 dollars for maintenance. ATA team
will be required to put onboard a technician team to undertake solar system installation and to
resolve problems related to solar system installation. Furthermore, apart from the technical team
being onboard, ATA will seek help from CNEFP team on complex matters related to solar
system faults that may be beyond the technician team.
Plan to complete the project: Since East Timor is located in the mountain it has a poor
geographical topography installing the solar system in wet season may not be possible. As a
result ATA will only have the opportunity to install the solar system during a dry season.
Therefore, ATA should take a maximum of two dry season to install the project (Liang, and Ku,

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2014, p.1541). Hence, ATA should come up with a well-structured plan to ensure that it do not
install the project in more than two dry seasons because of the limited resources.
Logically implement the project: ATA should implement the solar project in a sequential way in
the region by diving the region into districts. By diving the region into districts ATA will be in a
better position to access each household to connect the lighting system.
Challenges that ATA is likely to face while implementing its project plan
Cultural and language dissimilarity: The main hurdle that Kate and her associate team will face
is language obstruction when it comes to project implementation. Due to difference in language
it may be difficult to implement the solar system project because it will be challenging for the
local to embrace the technology because of lack of communication. Cultural difference is also a
major issue for the local to freely accept to mingle with ATA team members whom their cultures
are different. As a result, ATA team will be forced to learn resident’s language and use
interpreters to sensitize the locals on the importance of solar project to the region.
Quality issues: As a result of limited resources, ATA will get its technicians from the local
people within East Timor, hence to find highly experienced and talented experts will not be an
easy task. In this sense, ATA will spend much time while training local technicians, thus getting
highly skilled experts will take time. However, since the project has a tied timeline, ATA will
use technicians who will be still undergoing training to fix and connect the solar system which is
likely to adversely influence on quality of the project due to lack of experience.
Risk Management Plan
Risk management plan as a document prepared by a project leader that has the ability to forecast
risks, approximate risk impact and describe response to counter the risks. Risk management plan

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is a process which integrates systematic methods to ensure that a project is successfully
developed (Pazhayattil, Sayeed-Desta, Fredro-Kumbaradzi, and Collins, 2018, p.39). The project
manager and other core stakeholders are involved in identifying, evaluating and responding to
risk factors that are likely to impact the project in the course of development. With regard to
ATA project the project team and key stakeholders will be required to identify and assess
probable risks that could hamper the solar project and discuss how these risks will be responded
to for the project to become successful. The project should have a risk management plan in place
because the solar project is of high significance to East Timor people. In respect to the
geographical nature of East Timor region, this project is likely to face several risks particularly in
terms of cost, resources and the area’s topography. As a result, ATA should give priority to
critical feature by pinpointing, categorizing and organization in respect with the recognized risks
and device probable strategies to reduce or completely exterminate the risks (Aven, 2016, p.4).
The risk management plan will follow a cycle where the risk will be identified, analyzed,
planned for, prioritized and alleviated. In this regard, ATA will establish its risk plan according
to the risk management lifecycle (Amon, 2019).
ATA project is confronted by a number of risks at different stages, therefore, to effectively
regulate these risks the team should start by identifying the effects these risks to the project at
each phase. In regard to planning execution information, the probable risks that ATA will
experience include language barrier, historical nature of the area and cultural differences (Kliem,
and Ludin, 2019). In addition to that ATA engagement of suppliers is another likely risk.
Therefore ATA should ensure that it give contract to suppliers who will work with transparency
and accountability. To measure the risk level, ATA will use a risk matrix.
Impact H Lack of teamwork Unsupportive residents limited resources for

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from the government connection
M Differences in
language
Little transparency by
suppliers
Lengthy license
acquisition processes
L Cultural differences Incontinence of
connectivity specialists
Fixing solar power in
areas with power plants
L M H
Probability
ATA Risk Matrix
Impact
High-risk with the highest effects on development cost and performance
Medium-risk with moderate effects of the performance as well as cost of project
Low-risk with least consequence on the performance and cost of project
Probability
High-the possibility of risk occurring is more than 70%
Medium-the possibility of risk occurring is between 30% but less than 70%
Low-the possibility of risk occurring is below 30%
Risk Analysis
When a risk has been recognized it has to be investigated to determine its effects on the project.
Risks that have high chance of occurring should be resolved using solutions that are justifiable.
In order to combat high occurrence probability ATA project leader will make sure the causative

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agents are exterminated (Qin, Mo, and Jing, 2016, p.149). In this respect, ATA project manager
will develop probable destruction at the time of solar system connection, using highly skilled
experts to supply the solar panel materials and connection implements. Additionally, ATA will
engage the government organization since they are vital participants. In regard to moderate risk,
ATA should lessen their causative agents. To lessen this risks ATA ought to create terms and
conditions with its material suppliers to foster liability and transparency of their operations. In
respect to the low risk aspects, ATA should consent them. These risks comprise differences in
language, cultural differences and topographical and weather related issues experienced during
project implementation. Despite accepting low risks ATA should develop appropriate
mechanisms to minimize their effects on the project (Ross, 2018).
Execution
When implementing the project ATA should engage the government to facilitate it with enough
safety for its technical team. Similarly. ATA will be required to work with the area residents, and
suppliers who will provide human resource services and supply solar panel materials
respectively. Additionally, the local people can be used as interpreters to allow for easy
interaction of ATA team members and the local community for swift project development.
Risk Response and Execution
ATA team should incorporate project administrators to monitor the project progress throughout
the project lifecycle (Rebitzer, 2015, p.36). Also, the administrators will help in mapping the
villages within East Timor ad advice the project manager regarding the suitable season to
connect solar systems in different areas in the region.

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Conclusion
ATA project is indeed essential to the people of East Timor at large, since it will enable their
children to study using sustainable lighting system and improve security in the region provided
by light at night. The project plan and risk management plan will enable ATA project to be
successfully delivered despite the limited resources.

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Reference List
Amon, E., 2019. Risk Management Plan and Risk Register for Design Low-Power Wave Energy
Converter for Non-Grid Applications (No. 312). Marine and Hydrokinetic Data Repository
(MHKDR); Columbia Power Technologies, Inc. https://www.osti.gov/biblio/1557617
Aven, T., 2016. Risk assessment and risk management: Review of recent advances on their
foundation. European Journal of Operational Research, 253(1), pp.1-13.
Gonçalves, E., Ferreira, A. M., and Christiaans, H. 2017, July. User-Oriented Method as a Way
to Humanise the User-Energy Relationship in Public Lighting. In International Conference on
Applied Human Factors and Ergonomics (pp. 106-118).
Guruswamy, L., Huang, A. M., Haque, M., and Tshering, U., 2016. Sustainable Development
and Sustainable Energy Development and Dissemination of Clean Lighting: Model Law on
Lighting for Developing Countries. Denv. J. Int'l L. & Pol'y, 44, 337-429.
Gusmedi, H., and Komalasari, E., 2014, December. Feasibility and optimal design of microhydro
and the photovoltaic hybrid system in support of the energy-independent village. In Power
Engineering and Renewable Energy (ICPERE), 2014 International Conference on (pp. 136- 139).
IEEE.
Kliem, R. L., and Ludin, I. S. 2019. Reducing project risk. Routledge.
Liang, J., and Ku, N. C., 2014. LED Roadway Lighting Control System Based on TALQ
Protocol. In Advanced Materials Research (Vol. 1044, pp. 1541-1544). Trans Tech Publications.