International Project Management: Monitoring and Control Report

This report provides an in-depth analysis of international project management, specifically focusing on the critical processes of monitoring and controlling project progress. The report begins with an overview of a project governance plan, emphasizing the importance of tracking financial resources, project schedules, and risk management. It details how the project manager, Kate, implements various strategies to monitor and control project activities, including the use of key performance indicators (KPIs) to assess project performance and manage changes. The report also explores schedule control, finance control, and risk management, highlighting the importance of providing stakeholders and the CEO with comprehensive project plans. The methodology of Earned Value Management (EVM) is discussed as a key tool for measuring project performance against schedule and budget. The report concludes by summarizing the importance of monitoring and controlling processes to ensure projects stay on track, meet objectives, and mitigate risks. The report provides a comprehensive understanding of how to effectively manage international projects from initiation through closure.

Running head: INTERNATIONAL PROJECT MANAGEMENT
International Project Management
Name of the Student:
Name of the University:

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1.0 Background
The proposal is based on project governance plan where tracking the project progress is
done. ATA is tracking the progress of project without imposing the complex process on low
value project. The project is based on tracking the financial resources, project schedule and risk
plan. ATA has planned its risk management plan, project schedule baseline and resource plan.
The proposal is consisted of the process to monitor and control of the project governance plan
(Larson & Gray, 2015). Kate decides to go through some processes where they can manage the
project properly.
2.0 Monitoring and controlling of project
Kate monitors as well as controls the project which is involved with tracking the actual
project performance by means of planed project management activities. The control functions are
occurred at all stages of the project such as initiation through closing (Meredith et al., 2016).
Monitor as well as control of the project work is a process to track, review and report the
progress for meeting with the performance objectives which are defined into project
management. Kate decides to monitor and control the work as it is occurred to complete the
work on time. Kate must balance the project requirements of various knowledge areas for
controlling the project (Kerzner & Kerzner, 2017). Kate creates a performance measures and use
of existing organizational performance measures for identifying the project performance at daily
basis throughout the project closure phase.
Kate compares the planned results with the actual results, reports the performance,
determines the actions are required and ensured that the deliverables are correct based on the

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approved business requirements. There is used of key performance indicators (KPI) to help the
project manager analyze the information which is collected from monitoring in addition to
controlling the process into knowledge (Nicholas & Steyn, 2017). KPI helps the manager to turn
the scope management into project objectives against the project success. Kate organized and
analyzed to understand the current status of the project compared to select of KPI. In spite of the
project planning, Kate will come to the project changes throughout the project course. It is
required to make changes to existing policies as well as procedures used into the project.
Schedule is controlled by monitoring the status of the project activities, updating the project
processes and managing the changes to the schedule (Crawford, 2014). Finance is controlled by
monitoring the status of project, updating the budget and managing the changes to cost baseline.
Effective cost control is done by managing approved cost performance baseline besides changes
to cost baseline (Al Alam, Pfahl, & Ruhe, 2016). Risk is controlled and managed by tracking
identified risks, identification of new risks, executing the risk response and evaluating the
effectiveness through project work.
The information and data that should be provided to stakeholders and the CEO so that
they can be assured that the project is proceeding as planned are all related to the project
progress work. Kate should provide the stakeholders and CEO with a developed project plan
consists of resource, financial, quality, risk, governance and communication information (Larson
& Gray, 2015). The project plan helps to reduce the risk into project by assisting with resource
requirements and allocation over the project lifecycle (Harrison & Lock, 2017). It is promoted
understanding of the financial as well as other project constraints on project work. The
milestones are set properly into the project plan enough to enable checking as well as correcting
of project progress. It is involved with regular reviews as well as reporting. The project activities

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as well as project phases are included with tasks needed to implement the project which are
included with handover of responsibilities to other party. Kate establishes with planned
timeframe which maintain work breakdown structure as Gantt chart (Kerzner, 2018). A budget
review data is undertaken as part of the project status review as per scheduled time into the
project.
The methodology which is used to track the project cost and schedule is Earned value
management. This method is used to measure actual performance of the project plan. It is used to
monitor the project work in terms of schedule along with cost. It is assumed that the project is on
track as per schedule plan (Nicholas & Steyn, 2017). Earned value management is used to
understand whether the project is on budget or not. It is extended to forecast, and variance
analysis. This selected methodology is input to the project performance reviews. A resource plan
report is also provided which is consisted of actual working hours of the resources. The plan is
used to utilize of the human resources, describe working relations among the project team
members and maximize the individual development. With the schedule as well as budget data
and information, Kate stands relative to the planned scheduled progress and also planned budget
performance (Kerzner & Kerzner, 2017). The plan is included with the cost as well as schedule.
3.0 Conclusion and recommendations
It is concluded that monitoring and controlling processes is consisted of tasks and metrics
which are required to make sure about approved in addition to authorized project in scope, time
and budget such that the project is proceed with the minimum risks. Kate monitors and controls
the process which is performed through life of the project work. The project control lifecycle is
included of stages of the project control processes. Kate transferred information and data to

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stakeholders and CEO through project schedule and budget plan. Monitoring and also controlling
of the project is a process to track, review, and regulate the process to meet with the performance
objectives. The project management plan is included of tracking, reviewing as well as reporting
the project progress. Each of the process groups are helped to produce of desired project
outcomes. This governance plan is monitored and controlled help the project to keep on track. It
is done from staring to end of the project work. Therefore, monitoring and controlling are done
to check whether the project is planned and deviations from the project baseline.

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References
Al Alam, S. D., Pfahl, D., & Ruhe, G. (2016). Monitoring and Controlling Release Readiness by
Learning across Projects. In Managing Software Process Evolution (pp. 281-303).
Springer, Cham.
Crawford, J. K. (2014). Project management maturity model. Auerbach Publications.
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach.
Routledge.
Kerzner, H. (2018). Project management best practices: Achieving global excellence. John
Wiley & Sons.
Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Larson, E. W., & Gray, C. F. (2015). A Guide to the Project Management Body of Knowledge:
PMBOK (®) Guide. Project Management Institute.
Meredith, J. R., Shafer, S. M., Mantel Jr, S. J., & Sutton, M. M. (2016). Project management in
practice. Wiley Global Education.
Nicholas, J. M., & Steyn, H. (2017). Project management for engineering, business and
technology. Routledge.

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