Implementation of Inventory Management System: Hubb Holdings Project

This project plan details the implementation of an inventory management system for Hubb Holdings Company Limited. It encompasses the scope of the project, including supply orders, warehouse cost reduction, and customer service improvement. The plan outlines project goals and objectives, such as calculating bills, storing product information, and enhancing security. It also provides a cost analysis, information technology aspects including cloud computing and virtualization, and recommends solution providers. The project aims to maximize business efficiency and profitability through demand forecasting, account integration, and centralized storage. Furthermore, the plan addresses project management approaches, issue and risk management, and communication strategies to ensure successful implementation and competitive advantage for Hubb Holdings.

Running head: WRITTEN PROJECT PLAN
Section 1: Written Project Plan on Implementation of inventory management system in Hubb
Holdings Company Limited
Name of the Student:
Name of the University:

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Table of Contents
Section 1: Written Project Plan........................................................................................................2
Executive Summary.....................................................................................................................2
1. Scope of the project and control measures..........................................................................2
2. Goals and objectives of the project......................................................................................3
3. Estimated cost analysis of entire project.............................................................................8
4. Value of the project plan solution to competitive advantage..............................................9
5. Aspects of information technology implementation in project plan.................................10
6. Recommend solution providers assist with development and implementation.................10
Project plan................................................................................................................................12
1. Project introduction includes background information of the company...........................12
2. Type of Business Company is involved............................................................................13
3. Aspects of the information technology implementation in project plan...........................14
4. Goals, objectives and scope...............................................................................................19
5. Assumptions and constraints.............................................................................................20
6. Project management approach...........................................................................................21
7. Issue management..............................................................................................................30
8. Communication plan..........................................................................................................31
9. Project risk assessment......................................................................................................33
References......................................................................................................................................36

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Section 1: Written Project Plan
Executive Summary
1. Scope of the project and control measures
The scope of the project is implementation of inventory management system in Hubb
Holdings Company Limited. The in-scope of inventory management system is supply orders
which will reduce warehouse cost and transportation while improvement of customer service.
The system will improve inventory turn and optimize flow of the goods (Laudon & Laudon,
2016). The proposed system is improvement the cash flow and decision making. It provides
effective execution of the project tasks by means of consistent computerized method. It also
provides point of sales. Out scope of the system is that it cannot calculate salaries of employees
and measure expenses of the product.
The inventory control system contains list of the orders to fill and prompt the worker to
pick required items and provides packaging plus shipping information. The inventory control is
used to automate the sales order process and manage in and out of the materials of hardware
(Ptak & Schragenheim, 2016). The system can control inventory by managing internal
warehouse movements, storage and support to record and track materials of quality plus value.
The control measures of inventory control system are:
1. The management should set optimized re-order and safety stock levels with
average inventory level to make sure that the cost is contained (Roni, Jin, &
Eksioglu, 2015).

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2. The company should prepare inventory budget which is included of total
ownership cost to keep the inventory on hand.
3. There is tracking of quantity as well as value of the stocked items. The system
should optimize the inventory balances (Singha, Buddhakulsomsiri, &
Parthanadee, 2017).
4. In order to make sure that the inventory is below control, the management should
agree to purchasing processes support with definite sales history moreover exact
pattern data.
2. Goals and objectives of the project
The goal of this project plan is design and implementation of inventory management
system for Hubb Holdings Company Limited. The project aims to provide effective interface to
technological development work to manage inventory. The project plan is achieved benefits
when it is implemented project deliverables to meet with preferred necessities of the project plan
(Maskell, Baggaley, & Grasso 2016). The project plan should finish within scheduled time and
estimated budget so that it can achieve success. A proper communication plan is required so that
the stakeholder should communicate with the project manager and able to build closer
relationships with client and supplier. The main objectives of this project are included of:
 To calculate the bill and give bill to the customer
 To store products and prices information
 To set rate of taxes as well as commission on the goods
 To review report of product in fixed instance of time
 To modify graphical user interface of system

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 To offer high level of security as the system is password protected to prevent any
unauthorized access to the system
The purpose of inventory control is generating maximum profit from less amount of
inventory investment without influencing the level of customer satisfaction and order fill rates.
Therefore, the company should ensure that inventory control measures help to maximize
business efficiency along with business profitability (Wild, 2017). The business organization is
used of relational database to enable the inventory management system so that the users can
manipulate as well as compare the stored data. Data warehousing is a part of relational database
so that it can store various forms of data. Cloud technology as well as virtualization is
information system so that the company can accommodate the operations of the firm. This
information technology can prevent the firm to face data storage challenges (Tatoglu et al.,
2016). Cloud computing benefits the business merger by implementation of data storage system
can enable remote access of stored data. It can reduce cost of IT resources, energy consumption
as well as cost related to system upgrade. It scales the business operations while the cloud
computing can provide backup for data storage ensures business continuity (Feng et al., 2014).
Virtualization is an information technology that is focused on developing the virtual devices used
by the users those require to access data from remote areas using internet. It can create server,
and operating system along with storage devices, network used in the cloud computing. The
security mechanism is Identify and Access Management (IAM) which will enable the firm to
identify the users those can access the information stored within cloud.
Hardening will reduce access to server by unauthorized personnel which will eliminate
required programs, disable ports and services which is not required. It will outsource from the
cloud providers (Prajogo, Oke, & Olhager, 2016). A good management practice is required for

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implementation of inventory management system. The key features of inventory management
system are:
Demand forecasting: It is a key to plan what to order so that the customers can spend
their resources. The system will provide required information that helps to keep accurate level of
inventory plus make better decisions related to products and goods.
Account integration: The accounting system cannot perform work of order and inventory
management system to run a business. It is helpful to have direct integration with the accounting
package from the inventory management system (Chae et al., 2014). It will enable to post general
ledger account and keep track of the business expenses. The software will help the business by
leveraging control of inventory automation. It permits users to arrange fundamental changes in
sales throughout record keeping furthermore controlling abilities.
Centralized storage: It is difficult for the business to manage orders along with direct the
products to right customers (Peng et al., 2016). By using proposed system, it is easier to track
availability of products and services; therefore it will maintain satisfaction level of customers.
Stock operations and sales productivity: The system is effective for Technology
Company as it will save time as well as effort required to manage the stock manually and the
data are also updated on the devices. Most of the company can report improvement of closed
deal rates while implementation of inventory management system (Tatoglu et al., 2016). It is
accurate inventory prevents from loss of customers and reduce human mistakes like reporting
products which are out of stock.
In-time delivery: The benefit of inventory management software is to deliver the
products and goods on time. Advanced programs are involved in the process, provided realistic

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review of the order status and allowed to track the movement of product from purchase to arrive
them.
This project plan will ensure that the proposed information system for the company
integrate of cloud computing, virtualization and data warehousing (Chavez et al., 2016). The
project is controlled so that it ensures that success of project work is not achieved and the project
team is being equipped to handle the project risks. As the project is on tight budget, it is required
to keep scope in defined project deliverables. The scope control is required to commit the project
stakeholders such as project team, project sponsor and project client. Hubb Holdings Company
Limited is required to adopt cloud computing, virtualization and data warehousing for expansion
of their business to gain competitive advantage (Monczka et al., 2015). The information
technology can enable remote storage, access management and data storage on internet server
rather than hardware as well as software devices of project organization. The company is
operated with increase in competitive environment that can make profitability and high level of
customer satisfaction. The data analytics is required to manage sale, profit, revenue and turnover.
The goal of the project plan is to implement the system properly so that it can increase
profit and income of the company. The main priority of the business is to meet with their client’s
requirements. The competitive advantage can manipulate to raise the market share, profitability
as well as customer satisfaction (Dubey, Gunasekaran, & Ali, 2015). Data warehousing can
enhance quality as well as consistency within the operations of the organization. The data is
being retrieved from various sources, departments and business processes. When there is an
increase in customer service level, then it results to have highly defined in addition to inventory
control policy (Croom et al., 2018). The inventory control can reduce labor costs associated with

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management of inventory in the organization. Therefore, the inventory is managed whether it
goes from one place to another, retrieve for order and put it for data storage.
The objectives of the inventory management system are to offer desired level of the
customer services, allow cost effective operations and reduce the inventory investments. The
system supervises flow of goods from the producers towards warehouses in addition to facilities
the point of sale. The key purpose of the system is to maintain comprehensive record of each
new product as it is entered the warehouse or the point of sale (Yu et al., 2014). The process is
very complex for larger organizations, however the basics is based on organizational size and its
type. Within the system, the goods are to be delivered in getting area of the warehouse within
outline of the raw materials in addition to components. The goods in addition to products are
placed in stock areas and shelves. The system has various data to keep track of goods and
products as it moves throughout process, included of lot numbers, cost and quantity of the goods,
date when the products are moved through the process and serial numbers (Carbonara &
Pellegrino, 2017). The system begins as simple spreadsheets which can track quantities of the
goods and products within the warehouse, but it has complex inventory management system.
Therefore, the system can maintain track of the goods within the inventory, now and again it can
transversely various warehouse locations. The inventory management system software is used to
calculate the cost so that the system can have proper assessment of value of the goods and
products.
The system is running on the premises, but it is deployed within the public cloud, private
cloud as well as hybrid cloud environment. The company is not required such a complex as well
as expensive system which can rely on standalone inventory management products throughout
SaaS applications (Masa’deh et al., 2017). The system is consisted of various methodologies for

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keeping right mount if gods on the hand to fulfill the demands of customer and then operate it
gainfully. The task is considered as complex when the company is dealt with thousands of the
stock keeping units which can span of various warehouses. The stock review is involved of daily
analysis of the stock on hand for projecting the future requirements.
3. Estimated cost analysis of entire project
WBS Task Name Cost
0
Implementation of inventory management
system in Hubb Holdings Company
Limited
$200,000,000.00
1 Project initiation phase $50,311,600.00
2 Project configuration phase $49,576,500.00
3 Project implementation phase $55,431,900.00
4 Project user training phase $15,120,000.00
5 Go live phase $29,560,000.00
Technical resources (human capital)
Resource
Name Type Initials Max. Units Std. Rate Accrue At Base Calendar
Project
Manager Work P 100% $90,000.00/hr Prorated Standard
System
Analyst Work S 100% $70,000.00/hr Prorated Standard
Software
Developer Work S 100% $53,000.00/hr Prorated Standard
System
Tester Work S 100% $60,000.00/hr Prorated Standard
Designer Work D 100% $50,000.00/hr Prorated Standard

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Operation
Manager Work O 100% $55,000.00/hr Prorated Standard
Project
Leader Work P 100% $45,000.00/hr Prorated Standard
cables Material c $4,300.00 Prorated
wireless
routers Material w $2,700.00 Prorated
LAN cards Material L $1,700.00 Prorated
switches Material s $4,000.00 Prorated
routers Material r $2,900.00 Prorated
Operating
system Material O $2,500.00 Prorated
Firewall Material F $3,700.00 Prorated
Security
application
s
Material S $5,000.00 Prorated
4. Value of the project plan solution to competitive advantage
The solution of the project plan is implementation of inventory management system so
that the company can gain competitive advantage. The selected system can reduce the cost and
make the business work more efficient. It is a challenge for the organization to keep right amount
of stock with central to business operations. Due to rise in customer expectations, inventory
management can provide competitive advantage (Wolf, 2014). The company without good
control can face overstock issue, stock out, inaccurate stock information and loss of inventory in
warehouse. Implementation of inventory management system for better managing the inventory
can provide a competitive advantage. Effective inventory can increase net profit by reduction of
inventory investments (Epstein, 2018). With the proposed system, the organization can maintain

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right amount of item at right time in accurate location. It helps to deliver on-time as well as on-
budget implementation of the system.
5. Aspects of information technology implementation in project plan
In this project plan, the implementation of information technology is inventory
management system. This system application can track each aspect of items the company keeps
in stock to sell them. It assists with purchasing as well as receiving, tracking and shipping in the
company (Paulraj, Chen, & Blome, 2017). The proposed system can track turnover along with
assist with recording. Hubb Holdings Company Limited is such a company consists of core
business goal to develop technology in enhancing the business operations effectively. The
business is provided cost effective business tools and methods to meet with business and
customer requirements. The annual gross revenue of that company is $35 million. The company
is used of manual system for managing their technology services, therefore to increase their
business efficiency they take decisions to implement software based system like inventory
management system (Chardine-Baumann & Botta-Genoulaz, 2014). The company is provided
security services and health services to enhance the business efficiency. The business is provided
data plus program security control measures for consumer among installation of firewall. The
main purpose of inventory management system installation is enhancing the business efficiency
of customer. The system is put to run day-to-day activities of the business enhanced business
efficiency.
6. Recommend solution providers assist with development and implementation
The recommend solution providers assist with development and implementation of
information system are NetSuite Solution Providers, Meyler Capital, Solutions IS and Atlas
Systems. Those solution providers are business application experts those can deliver complete

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cloud computing solutions with development, implementation and support. The solution
providers demonstrated information system delivered with proven methods to make sure about
the business success. The cost analysis of the solution providers is:
Solution providers Cost
NetSuite Solution Providers $ 80,045
Meyler Capital $ 67,900
Atlas Systems $ 90,045