Comprehensive Report: ISO 23081-2:2009 Standard and Metadata

This report provides a detailed analysis of the ISO 23081-2:2009 standard, focusing on its role in record keeping informatics. It begins by outlining the purpose of the standard, which includes enabling standardized descriptions of critical contextual entities and records, providing a common understanding of aggregation points for record interoperability, and enabling metadata standardization for managing records. The report then explores the scope of the standard, highlighting its function in identifying and addressing problems related to metadata implementation and record management. It also delves into the family history of the standard, mentioning its predecessors like ISO/IEC 11179-1, ISO 15489-1:2001, and ISO 23081-1:2006. The report also discusses the intended audience, accessibility, and overall effectiveness of the standard, concluding that ISO 23081-2:2009 is crucial for organizations seeking to capture and manage contextual information to ensure the understanding and utilization of records over time, as well as to maintain their confidentiality, integrity, and authenticity. The report references several sources to support its claims.

Running head: RECORD KEEPING INFORMATICS
Record Keeping Informatics
Name of the Student
Name of the University
Author’s Note:

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Table of Contents
Introduction................................................................................................................................2
Discussion..................................................................................................................................2
1. Purpose of the Standard.....................................................................................................2
2. Scope of the Standard.........................................................................................................2
3. Family History of the Standard..........................................................................................3
4. Available Translations.......................................................................................................3
5. Intended Audience for the Standard...................................................................................4
6. Accessibility of the Standard.............................................................................................4
7. Overall Evaluation of Effectiveness...................................................................................4
Conclusion..................................................................................................................................4
References..................................................................................................................................6

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Introduction
The ISO 23081-2: 2009 is responsible for establishing the framework to define the
metadata elements that are persistent with various principles as well as implementation
considerations (Bunn, 2013). These implementation considerations are outlined in the ISO
23081-2: 2006 framework. The following report provides a detailed description on ISO
23081-2: 2009 standard.
Discussion
1. Purpose of the Standard
The main purposes of ISO 23081-2: 2009 standard are as follows:
i) The first purpose is to enable the standardized descriptions of critical contextual
entity and records.
ii) Another significant purpose of this framework is providing common and proper
understanding of the fixed aggregation points for enabling the record interoperability in the
organizational systems (Katuu, 2016).
iii) The third noteworthy purpose of ISO 23081-2: 2009 standard is enabling the
metadata standardization to manage the records within time and space.
2. Scope of the Standard
The main scope of the ISO 23081-2: 2009 standard are as follows:
i) ISO 23081-2: 2009 framework helps in identifying the problems, which are
required to be solved for implementation of metadata to manage the records.
ii) The second scope of this framework is that it identifies as well as explains the
several alternatives to address the problems (Niu, 2013).

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iii) Another important and distinct scope of the ISO 23081-2: 2009 standard is
identifying the several paths to make the decisions and hence selecting the alternatives for
proper implementation of metadata and management of records.
3. Family History of the Standard
ISO 23081-2: 2009 standard has several predecessors. The first and the foremost of
this predecessor of this framework is ISO/ IEC 11179-1. This is the standard of information
technology and is being utilized for the metadata registries. This is one of the most important
and significant framework, since it helps in registering the metadata. The second predecessor
of the ISO 23081-2: 2009 standard is ISO 15489-1: 2001, which is a standard of information
and documentation (Mok, 2015). The main task of this standard is to manage and control the
various records of the organization. The third predecessor of ISO 23081-2: 2009 standard is
ISO 23081-1: 2006. It is the standard of information and documentation and is solely
responsible for processing and management of the confidential records and check metadata
for these records.
4. Available Translations
There are no such available translations of the standard of ISO 23081-2: 2009. There
are few of the predecessors of this standard and some terms and definitions are also present.
It is the organized collection of software, hardware, policies and procedures for maintaining,
storing, managing and making the records available for the users (Mok & Ang, 2016). It is
the characteristic of the entity and object and the organization confidential information are
accessed by this standard. The various rules to apply the metadata encoding scheme is being
identified as well as established.

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5. Intended Audience for the Standard
The intended audience for this standard of ISO 23081-2: 2009 are the organizations
dealing with metadata records. These organizations could also select the most applicable
schemas and standards of metadata with this standard. Moreover, the several paths are
identified to make the decisions properly and perfectly. The organizations could also identify
the issues that are to be identified promptly.
6. Accessibility of the Standard
The standard of ISO 23081-2: 2009 helps to identify as well as assign the roles or
responsibilities for the quality assurance of the metadata records. The technical standards are
properly utilized for the implementation (Oliver & Foscarini, 2015). This standard is accessed
for identifying the procedure of the metadata policy to manage the records that are related to
any other policy of metadata and even schemas, which could be utilized within the
organization. Furthermore, the monitoring as well as evaluation strategies are also developed
for accompanying with the framework of ISO 23081-2: 2009 standard.
7. Overall Evaluation of Effectiveness
The total evaluation of the effectiveness of this particular standard could be checked
on the basis of advantages and tasks of ISO 23081-2: 2009 standard. The major benefit of
ISO 23081-2: 2009 standard is that the organizations could manage the metadata records
easily and promptly (Niu, 2013). Moreover, proper efficiency is checked with the help of this
specific standard.
Conclusion
Therefore, from this discussion, conclusion is drawn that ISO 23081-2: 2009 standard
is organizations require information for capturing as well as managing the correct contextual
information for aiding the understanding and utilization of the records within time. The

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confidentiality, integrity, authenticity of the records are checked by this standard. The above
report has clearly described relevant details regarding the standard of ISO 23081-2: 2009.

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References
Bunn, J. (2013). Developing descriptive standards: a renewed call to action. Archives and
Records, 34(2), 235-247.
Katuu, S. (2016). Managing digital records in a global environment: A review of the
landscape of international standards and good practice guidelines. The Electronic
Library, 34(5), 869-894.
Mok, D. (2015). Terminological clarification of descriptive terms for ISO 15189: 2012
evaluation and internal audit processes. Australian Journal of Medical Science, 36(4),
106.
Mok, D., & Ang, E. (2016). ISO 15189: 2012 implementation: an update of related
international standards and guidance documents for medical laboratory quality
management. New Zealand Journal of Medical Laboratory Science, 70(2), 42.
Niu, J. (2013). Recordkeeping metadata and archival description: a revisit. Archives and
Manuscripts, 41(3), 203-215.
Oliver, G., & Foscarini, F. (2015). The value of international standards for records
management: perspectives from education and training. Archives and
Manuscripts, 43(3), 181-193.