ISY2001 System Analysis and Design: SPCB Information System Design

This document presents a system analysis and design case study for SPCB, focusing on developing an information system to manage programs, courses, student data, and enrollments. The report includes a justification for the system's development, highlighting its benefits in efficient data management, improved data security, and enhanced operational capabilities. Key components of the system design are illustrated through various diagrams, including a use case diagram, sequence diagram for student sign-up, context diagram, data flow diagram (DFD), and an entity-relationship diagram (ERD). Additionally, the report outlines system interfaces, a detailed Gantt chart for project scheduling, and a budget of $158,800 for system development. The proposed system aims to modernize SPCB's operations, offering improved data handling, mobile access, and customizable features.

Running head: SYSTEM ANALYSIS AND DESIGN
System Analysis and Design
Name of Student-
Name of University-
Author’s Note-

1SYSTEM ANALYSIS AND DESIGN
Table of Contents
1. Introduction..................................................................................................................................1
2. Developing the Information System:...........................................................................................1
3. Business Case..............................................................................................................................2
4. Business benefits.........................................................................................................................2
5. Project Scope...............................................................................................................................2
6. Use Case Diagram.......................................................................................................................3
7. Data Flow Diagram......................................................................................................................5
8. Entity Relationship Diagram.......................................................................................................7
9. Interfaces......................................................................................................................................8
Gantt chart.......................................................................................................................................9
Bibliography..................................................................................................................................12

2SYSTEM ANALYSIS AND DESIGN
1. Introduction
The report below shows the development of information system for the SPCB. The
organization deals with information about the student, programs, and courses related to the
programs and the student enrolment data. This report consists of the modelling diagrams of the
system that is to be developed for the SPCB. The organization will be able to maintain all the
operations easily with the development of this information system. A detailed schedule for
developing the system is also shown in this report.
2. Developing the Information System:
SPCB deals with student data, the programs that they offers to the students, the courses of
the programs, the enrolments of the students that are associated with the system. The
organization want to keep all their data up to date and for that purpose, developing this
information system is important. With the help of this information system, the organization can
store and deal with the data of the education centre more efficiently. This information system
will help the students to enrol themselves and manage the data very easily.
The information system will help the organization to increase the competition ability, and
can improve their data management strategy more efficiently. The information will also decrease
the administration expense of the education centre. The information system will provide precise
as well as effective presentation of the information system. The information system also allows
transparency of the economic activities that are carried out in the organization.

3SYSTEM ANALYSIS AND DESIGN
3. Business Case
The goal of developing the information system is to modify and improve the working
procedure of the SPCB. With the information system, SPCB can maintain and manage the data
more efficiently. Data management and data security is included automatically in information
system.
The objective that this project intend to achieve is developing an information system that
can manage the working process of the SPCB managing the data of the programs, the courses
they offer, the data of the student and their respective enrolments.
The budget that is scheduled for developing the management information system is
$158,800.
Data security is to be maintained in the information system and the information system
will require to make the operation faster in SPCB.
4. Business benefits
The benefits that SPCB will get with the implementation of information system in the
management system are:
 The staffs of the SPCB can manage and deal with the information system more
efficiently.
 The information system is a secured system that include data security in cloud.
 The system that is being built will also support mobile access.
 The student management and the program management can be done with the information
system.

4SYSTEM ANALYSIS AND DESIGN
 Includes error free reports and data handling system.
 System is customizable and is cost efficient.
5. Project Scope
The scope that this project is to design modelling diagrams for the new information
system for the SPCB along with a detailed project schedule and budget of developing the system.
The budget that is scheduled for developing the management information system is
$158,800.
6. Use Case Diagram
Figure 1: Use Case Diagram of SPCB Information System
(Source: Created By author)

5SYSTEM ANALYSIS AND DESIGN
The use case above shows the information system of the SPCB information system that
allows the organization to store the details of the student’s enrolment in the system. The students
are to sign up with the system to get the course details and the details of the term that is provided
by the university. The registration is approved by the management system and the details of the
students are stored in the database of the system. The system of the university can store the
student’s data securely and safely in the data and is able to retrieve the data when needed.

6SYSTEM ANALYSIS AND DESIGN
Sequence Diagram of Sign Up
Figure 2: Sequence Diagram Student Sign Up process
(Source: Created By author)

7SYSTEM ANALYSIS AND DESIGN
The sequence diagram associated with the system shows all the sequence of activities that
are needed in the system. The sequence diagram shown above states the activity sequence of the
tasks about how sign up is done in the system and about how data is fetched from the databse of
the system.
7. Data Flow Diagram
Context Diagram
Figure 3: Context Diagram of SPCB Information system
(Source: Created By author)
The diagrams above shows all the processes that are carried out in the system. The
student helps to manage the record of the student and manage the program that are included in

8SYSTEM ANALYSIS AND DESIGN
the system. The system also helps to manage the courses and provides the enrolment number of
the student. The SPCB information system needs to manage all the processes in the system.
DFD level 0 diagram program details process exploded
Figure 4: DFD level 0 diagram with exploded Program Details Process
(Source: Created By author)

9SYSTEM ANALYSIS AND DESIGN
8. Entity Relationship Diagram
Figure 5: 2NF Entity Relationship Diagram for SPCB
(Source: Created By author)

10SYSTEM ANALYSIS AND DESIGN
9. Interfaces

11SYSTEM ANALYSIS AND DESIGN

12SYSTEM ANALYSIS AND DESIGN
Gantt chart
Task Name Duration Start Finish
Developing information system for SPCB 100 days Mon 4/03/19 Fri 19/07/19
Initiating 6 days Mon 4/03/19 Mon 11/03/19
Developing the business Case 2 days Mon 4/03/19 Tue 5/03/19
Organizing meeting 2 days Wed 6/03/19 Thu 7/03/19
Developing the Project Charter 2 days Fri 8/03/19 Mon 11/03/19
Sign in contracts 0 days Mon 11/03/19 Mon 11/03/19
Planning phase 17 days Tue 12/03/19 Wed 3/04/19
Developing WBS 2 days Tue 12/03/19 Wed 13/03/19
Planning Schedule 4 days Thu 14/03/19 Tue 19/03/19
Planning Resource 4 days Wed 20/03/19 Mon 25/03/19
Planning Budget 2 days Tue 26/03/19 Wed 27/03/19
Developing RBS 5 days Thu 28/03/19 Wed 3/04/19
Designing and Execution phase 33 days Thu 4/04/19 Mon 20/05/19
Student End Prototype 1 day Thu 4/04/19 Thu 4/04/19
Structure the database 5 days Fri 5/04/19 Thu 11/04/19
Administrative prototype 5 days Fri 12/04/19 Thu 18/04/19
Design Coding 1 day Fri 19/04/19 Fri 19/04/19
Layout design 6 days Mon 22/04/19 Mon 29/04/19
Integrating the subsystems 7 days Tue 30/04/19 Wed 8/05/19
Document the sub systems 8 days Thu 9/05/19 Mon 20/05/19
Documentation 15 days Tue 21/05/19 Mon 10/06/19
Documenting the functional codes 5 days Tue 21/05/19 Mon 27/05/19
Documenting the modules 10 days Tue 28/05/19 Mon 10/06/19
Testing Phase 20 days Tue 11/06/19 Mon 8/07/19
Unit Testing 5 days Tue 11/06/19 Mon 17/06/19
System Testing 7 days Tue 18/06/19 Wed 26/06/19
User Testing 4 days Thu 27/06/19 Tue 2/07/19
Integration Testing 4 days Wed 3/07/19 Mon 8/07/19
Closing phase 9 days Tue 9/07/19 Fri 19/07/19
Launching the system 5 days Tue 9/07/19 Mon 15/07/19
Provide Training 2 days Tue 16/07/19 Wed 17/07/19
Provide Training Materials 2 days Thu 18/07/19 Fri 19/07/19
Sign Off Project 0 days Fri 19/07/19 Fri 19/07/19

13SYSTEM ANALYSIS AND DESIGN
Figure 6: Gantt chart for developing the information system of SPCB
(Source: Created by author)

14SYSTEM ANALYSIS AND DESIGN
References
Hehenberger, P., Vogel-Heuser, B., Bradley, D., Eynard, B., Tomiyama, T. and Achiche, S.,
2016. Design, modelling, simulation and integration of cyber physical systems: Methods and
applications. Computers in Industry, 82, pp.273-289.
Maylawati, D.S., Darmalaksana, W. and Ramdhani, M.A., 2018, January. Systematic Design of
Expert System Using Unified Modelling Language. In IOP Conference Series: Materials
Science and Engineering (Vol. 288, No. 1, p. 012047). IOP Publishing.
Sarkar, D., Bhalla, M. and Singal, S.M., 2017, January. Enhancing unified process workflows
using UML. In 2017 7th International Conference on Cloud Computing, Data Science &
Engineering-Confluence (pp. 788-792). IEEE.
Yu, E.S. and Mylopoulos, J., 1994, May. Understanding" why" in software process modelling,
analysis, and design. In Proceedings of 16th international conference on software
engineering (pp. 159-168). IEEE.