Project Charter for Time Inc.: ISY2004 Project Plan Development

This report presents a project plan for Time Inc., focusing on the implementation of a time sheet system across its software centers worldwide. The project charter outlines the project's goal, objectives, and scope, including a detailed work breakdown structure (WBS) that maps out the project's phases, tasks, durations, and dependencies. The report also includes a stakeholder register identifying key stakeholders and their influence, along with a stakeholder management strategy that emphasizes people, process, and technology. The project management approach involves initiation, planning, execution, testing, and closure phases. The report details the roles and responsibilities of the project team members, including the project manager, system developer, and business analyst. The document also provides references to relevant project management literature.

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Information System Project Management: Case Study of Time Inc
Name of the student:
Name of the university:

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1. Project charter
Project background
This report depicts the importance of developing project management strategies for the
nominated organization Time Inc. This is an International firm which operates their software
centers in around 15 countries all over the world. The steering committee of the organization is
willing to implement a time sheet in all the software centers. Project charter including project
goal, objectives, scope statement, and stakeholder register with stakeholder management
strategies are developed.
Goal
The goal of the project is to implement time sheet in all software center those are
operated by the company. This is the responsibility of the project steering committee to design
the outline of the time sheet. In order to meet the project objectives a consultant should be hired
who will assist the development of the time sheet system. A project team must be recruited for
the internal and external staffs associated. In order to manage the software project processes
professionals must be consulted. It is expected that, with the help of this approach a positive ROI
will be obtained 5 years later than the implementation.
Objectives
 To implement a time sheet for all the software companies that are operated all
over 15 countries by Time Inc.
 To define the way through which the time is being managed by the company
 To consult with professionals to design the system in such a way so that it can

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satisfy the consumers
Scope statement
The scope of the project is to develop a Time sheet system to understand the way how the
time is being utilized by all the software centers. The developers are much focused on
developing a more constructive system rather than a defensive one. All the members associated
to the project team will be treated similarly and concerns from the individuals are needed for
successfully implementing the system. The demand of the consumers should be considered while
developing the time sheet system for all the operating companies.
Out of scope
The graphics of the website theme was not tested individually. In addition to this, the set
of technical risks due to which the project can be negatively impacted are also not defined by the
project head. Apart from this, no accurate promotional activities are planned by the business
analyst for promoting the time sheet system developed for the Time Inc.
Work Breakdown Structure (WBS) with dependencies
WBS Task Name Duration Start Finish Predecessors Resource
Names Cost
0
Project schedule
for time sheet
system
development
project
96 days Wed
8/8/18
Wed
12/19/18 $250,416.00
1 Project
initiation phase 20 days Wed
8/8/18
Tue
9/4/18 $49,944.00
1.1
Developing
project goal and
objectives
6 days Wed
8/8/18
Wed
8/15/18
Project
manager $7,200.00
1.2 Identifying
project needs 5 days Thu
8/16/18
Wed
8/22/18 2 system
designer $5,640.00
1.3 Requirements
gathering
6 days Thu
8/23/18
Thu
8/30/18
3 Audit
manager,
$21,696.00

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hardware
requirements ,
other
1.4 Requirement
analysis 3 days Fri
8/31/18
Tue
9/4/18 4
Business
analyst,
hardware
requirements,
other,
software
requirements
$15,408.00
2 Project
planning phase 13 days Wed
9/5/18
Fri
9/21/18 $28,984.00
2.1 Communication
plan
6 days Wed
9/5/18
Wed
9/12/18 5 Business
analyst, other $16,320.00
2.2 Stakeholder
management plan 3 days Thu
9/13/18
Mon
9/17/18 7
system
designer,
other
$7,704.00
2.3
Risk
management
planning
2 days Tue
9/18/18
Wed
9/19/18 8 Project
manager $2,400.00
2.4
Establishing
business
strategies
2 days Thu
9/20/18
Fri
9/21/18 8,9 Business
analyst $2,560.00
3 Project
execution phase 23 days Mon
9/24/18
Wed
10/24/18 $49,952.00
3.1
Designing the
prototype for the
time sheet system
8 days Mon
9/24/18
Wed
10/3/18 10 system
designer $9,024.00
3.2 Coding and
modeling 6 days Thu
10/4/18
Thu
10/11/18 12
system
developer,
hardware
requirements
$14,160.00
3.3 System
Simulation 8 days Thu
10/4/18
Mon
10/15/18 12
system
analyst,
software
requirements
$18,368.00
3.4 Final outline
of the project 7 days Tue
10/16/18
Wed
10/24/18 13,14 Project
manager $8,400.00
4 Project testing
phase 33 days Thu
10/25/18
Mon
12/10/18 $114,048.00
4.1 System unit
testing
10 days Thu
10/25/18
Wed
11/7/18
15 system tester,
hardware
requirements ,
$34,560.00

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software
requirements
4.2 System
integrated testing 11 days Thu
11/8/18
Thu
11/22/18 17
system tester,
hardware
requirements ,
software
requirements
$38,016.00
4.3 Acceptance
testing 12 days Fri
11/23/18
Mon
12/10/18 18
system tester,
hardware
requirements ,
software
requirements
$41,472.00
5 Closure phase 7 days Tue
12/11/18
Wed
12/19/18 $7,488.00
5.1
Final
submission of the
project document
2 days Tue
12/11/18
Wed
12/12/18 19 Project
manager $2,400.00
5.2 Stakeholder
signoff 3 days Thu
12/13/18
Mon
12/17/18 21 Audit
manager $2,928.00
5.3 Post project
maintenance plan 2 days Tue
12/18/18
Wed
12/19/18 22 system analyst $2,160.00
Project approach
There are different project management approaches and techniques available those are
required to be eventually followed by the project head to meet the project requirement and
objectives. For the time sheet system designing project the approach which is adopted in
consists of five different phases such as project initiation, planning, execution, testing and
closure. At the initial phase, the business strategy including approaches and team structures
should be prepared by defining the project requirements. The visual concepts with detail
specifications are also approached. Again the solution will be deployed through launching detail
plans, training.
Roles and responsibilities of the project team members
In order to develop the time sheet system for the software operating centers the human

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resources hired are project manager, system developer, audit manager, system analyst, system
tester, and business analyst and system designer. Apart from this, another external stakeholder
who plays vital role in the project is the project sponsor. This is the role of the project sponsors
to invest proper capital so that they can design the time sheet considering all security concern
and other demand of the consumers. The details of the role and responsibilities of the project
resources are illustrated in the below section.
Resource Name Type Responsibility
Project manager Work
The project manager is responsible to control and monitor the
progress of the project. For tracking the progress a project
status report is also designed by the project managers.
Audit manager Work To complete the project within estimated budget
system developer Work To design the system considering all requirement
specification
system tester Work To test the details system deliverables of the system
system designer Work To design the outline of the time sheet system
Business analyst Work To develop specific managerial and operational strategies in
such a way so that it can meet the project
system analyst Work To analyze the system in details
2. Stakeholder register
Name of the
stakeholders
Impact on project Influence Interest
Project manager High Positive To design the
project considering
all specification
details. On the
project proper
control is also

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needed.
Audit manager
Medium Positive Interested to design
the project budget
considering all
specifications
system developer
High Positive To develop a
secured and error
free system for the
consumers
system tester
Medium Positive Test the system
before its final
launch in the
software companies
operate by Time Inc
company.
system designer
High Positive Design the outline of
the time sheet system
for the software
companies
Business analyst High Positive The business analyst
is interested to
establish business
strategies in such a
way so that maximum

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business level
commercial success
can be obtained.
system analyst
High Positive To analyze the system
after its
implementation and
execution
3. Stakeholder management strategy
There are three main factors that are to be considered for the successful delivery of the
project and the factors are people, process and technology.
People: The people associated to the project should play allotted job roles within
estimated time. The people should also maintain the improved processes and technologies.
Process: In order to conduct the time sheet system implementation project, all step by
step processes should be followed by the project executive
Technology: Besides advanced security technology, the stakeholders should utilize
required supportive technologies as well. It will help the project manager to meet the project
success factors.

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References
Binder, J., 2016. Global project management: communication, collaboration and management
across borders. Routledge.
Bourne, L., 2016. Stakeholder relationship management: a maturity model for organisational
implementation. Routledge.
Cascetta, E., Carteni, A., Pagliara, F. and Montanino, M., 2015. A new look at planning and
designing transportation systems: A decision-making model based on cognitive rationality,
stakeholder engagement and quantitative methods. Transport policy, 38, pp.27-39.
Davis, K., 2016. A method to measure success dimensions relating to individual stakeholder
groups. International Journal of Project Management, 34(3), pp.480-493.
Hall, M., Millo, Y. and Barman, E., 2015. Who and what really counts? Stakeholder
prioritization and accounting for social value. Journal of Management Studies, 52(7), pp.907-
934.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Mok, K.Y., Shen, G.Q. and Yang, J., 2015. Stakeholder management studies in mega
construction projects: A review and future directions. International Journal of Project
Management, 33(2), pp.446-457.

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Schnackenberg, A.K. and Tomlinson, E.C., 2016. Organizational transparency: A new
perspective on managing trust in organization-stakeholder relationships. Journal of
Management, 42(7), pp.1784-1810.
Warner, J., 2016. The beauty of the beast: Multi-stakeholder participation for integrated
catchment management. In Multi-stakeholder platforms for integrated water management (pp.
17-36). Routledge.
Wong, C.Y., Wong, C.W. and Boon-Itt, S., 2015. Integrating environmental management into
supply chains: a systematic literature review and theoretical framework. International Journal of
Physical Distribution & Logistics Management, 45(1/2), pp.43-68.