Analyzing POS System Implementation for Four Seasons Nursery

This report examines the potential implementation of a Point of Sale (POS) system at Four Seasons Greenhouse and Nursery, evaluating the advantages and disadvantages of such a system. It highlights the benefits of POS, including reduced human error, simplified inventory management, faster customer service, and improved data accuracy. The report also addresses the potential drawbacks, such as initial investment costs, installation challenges, and security risks. Furthermore, it explores how a POS system can provide a competitive advantage through better decision-making and employee management. The advantages of a centralized database are discussed, as well as the telecommunication options for system integration, recommending a local area network (LAN) with wireless communication. Finally, the report emphasizes the importance of security measures to mitigate potential risks associated with data threats and information loss, concluding that a POS system is a valuable investment for Four Seasons, provided that proper security controls are implemented and maintained. Desklib offers a wealth of similar reports and solved assignments for students.

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Executive Summary
It has been seen that information system is necessary in every firm as the advantages attained by
the use of the information technology is same in small, medium and also the large companies.
But it has been evaluated that the implementation of information system take into consideration a
large amount of money but it is not possible for the small companies to spend. So, the
advantages and disadvantages of the use of the information system are required to be considered
so that take proper evaluation can be made of the requirement in the business. In this report the
discussion will be made on the case of implementation the point of sale system in Four seasons
Greenhouse and Nursery.
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Table of Contents
Executive Summary..................................................................................1
Introduction...............................................................................................3
Advantages of POS...................................................................................3
Disadvantages of POS..............................................................................4
Competitive advantage.............................................................................5
Centralized Database: Advantages...........................................................5
Decision making.......................................................................................5
Telecommunication option.......................................................................6
Risks.........................................................................................................6
Conclusion................................................................................................6
References.................................................................................................8
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Introduction
It has been seen that technology plays a great role in managing the operations of the business of a
specific company. One of the important needs of the large companies is to integrate the business
activities by considering the information system so that internal business can be managed
effectively (Rainer et al., 2013). Therefore, it has been seen that the requirement of the
information system is same in the small and big business. The report will discuss about the
adoption of information system in a nursery which is named as four seasons. The nursery was
not in a good situation and to track the information is needed. It is seen that the nursery requires
an information system to keep the track of the activities of the business by making the use of
registers manually was a difficult task. Also it is found that if information is lost then it can give
negative impact on the activities of the company. So, the report will focus on the requirement of
considering the information system by the four seasons.
Advantages of POS
The advantages related to POS are
1.) It has been evaluated that the system reduces the human errors which are linked with the
maintenance of the registers of the company. So, in this case point of sale systems helps
to save money and also there are fewer errors which will be made.
2.) Next advantage is related with the new point of sale system in which to manage the
inventory is simple. The point of sale helps to track the inventory in the real time and the
chances of the errors also reduces.
3.) To manage the queries of the customers POS should be taken into consideration as it is a
fast process (Hasson, Chen and Honey, 2015).
4.) The point of sale system helps in reducing the issues like data duplication and also data
entry in the manual record keeping. So, the new point of view system can assist to keep
proper record of data (Zhang et al., 2012).
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5.) The point of sale system records each detail of the cash of the company. The actions are
recorded that help the company to take accurate decisions (Oppenheimer and Kelso,
2015).
6.) This also helps to enable transparency in the activities of the company. With the use of
new point of sale system it can easy to evaluate the gaps of the existing system in context
to the cost of the overall products.
7.) The new point of sale system enables to control the employees and labor schedule and it
has helped in setting a goal for the employees of the company (Osman and Knottenbelt,
2012).
The points which are discussed are the positive impacts of considering the point of sale system in
the business by focusing on the Four Seasons Greenhouse and Nursery. There is also certain
adverse impact on the new point of sales system implementation in the today business era. The
negative impact will be discussed in the next section. It is important for the company to reduce
the negative impact so that activities can be conducted smoothly.
Disadvantages of POS
1.) It has been seen that it need time and money to investigate in the migration of the new
system. This process can also be error free and evaluation is made of the current issue
and requirements.
2.) Timely installation is required so that activities can be maintained in relation to the new
point of sale. This is one of the major problems related with the use of new point of sale
system.
3.) To implement POS was quite high in cost in the current situation of nursery. If there is
increase in the profits of the company then it can make up to the loss of the company
which is faced at the time of maintain the manual registers.
4.) There are also many risk related to security and this security risks can rise in the
connection of the web which is important to maintain the normal activities of the point of
sale system (Cavelty and Mauer, 2016).
The points which are discussed focuses on the negative impact the point of sale have on a
specific business.
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Competitive advantage
By considering POS it has been seen that the company can easily achieve competitive advantage
in the market. There are many ways which can help the business to gain competitive advantage.
1.) It is evaluated that POS system helps in achieving competitive advantage by considering
the different challenges related with the retail markets. This can be possible as the system
helps in maintaining the records that manages the sale, purchase and also the waste of the
company (Kirchmer, 2012.).
2.) By considering POS it is easy to consider correct decisions.
3.) It also focuses on controlling the schedule of the employee that is possible with the help
of POS which help to manage the employees and enhances the overall productivity of the
employees. This will help the company to gain competitive advantage in a proper
manner.
Centralized Database: Advantages
1.) To implement the centralized database is considered as an easy process and also it is one
of the cost effective method.
2.) It takes into consideration proper disaster recovery plan in preserving the data. The
centralized database is an easier process.
3.) Data integrity is managed in the centralized database system as it has been seen that
storage of no redundant information can be given in the system.
The above points show the advantages of considering or focus on the centralized database. It
has been seen that these points will consider the importance of having a proper centralized
database. The choice of the four seasons for considering he centralized database is correct.
Decision making
The significant advantage for new POS is enhancement in the process of decision making. It
has been enhanced in many ways. The POS helps to manage the activities in a proper manner
(Van Knippenberg et al., 2015). Through this it can be easy to track the data and also a sale is
enhanced effectively. If the information is manually tracked then it is difficult. Human errors
are related with keeping track of the information manually. All the data assist in proper
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management of the decisions that are made (Kelly and O’Connell, 2015). It has also been
seen that it is difficult to track the information on a manual basis. The system of POS focuses
on giving answers to all the questions which are related to sales and purchase of the
inventory. All the gathered information helps in better management if the activities and also
focuses on considering the right decisions. Through this process accurate decisions can be
taken into consideration in an effective manner (Libby, 2017).
Telecommunication option
A local Area connection will be the proper integration of the system related with POS. Wan
is also not required in the four season’s case which is a small nursery. LAN can be
considered as a backbone that will be implemented in the four seasons.
For setting the connection of LAN, the recommendation will be made in context to the
wireless communication technology. Through this it can be easy to access the information
and also in implementation of the less cost if compared with the wired technology. So,
security problems related with the use of wireless technology is required to be considered
(Safa, Von Solms and Furnell, 2016).
Risks
POS system can be subjected to various risks that can give outcome in reference to the data
threat and loss of the information. The security, privacy and confidentiality of the
information is related with the storage and access of the information related with the POS
that is addressed by considering the stored data which is encrypted and it also enforce the
access control in the system. The risks are also required to identify the adoption of new POS.
the use of various levels of authentication can limit the use of information to the authorized
members (Parker, 2017).
Conclusion
It has been seen that the report offers the use and advantages of point of sale system in four
seasons. The use of information is important for all the business for controlling the activities
of the company and the choice of the point of sale system for four seasons is best. The report
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focuses on the advantages of having a centralized database and also the process through
which the business can achieve competitive advantage in an effective manner. Therefore, it is
recommended that it is important to have proper control and access and security of the
information should be maintained so that risks related to the data security can be reduced and
also it has a linkage which the use of POS system.
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References
Cavelty, M.D. and Mauer, V., 2016. Power and security in the information age: Investigating the
role of the state in cyberspace. Routledge.
Hasson, U., Chen, J. and Honey, C.J., 2015. Hierarchical process memory: memory as an
integral component of information processing. Trends in cognitive sciences, 19(6), pp.304-313.
Kelly, S.P. and O’Connell, R.G., 2015. The neural processes underlying perceptual decision
making in humans: recent progress and future directions. Journal of Physiology-Paris, 109(1-3),
pp.27-37.
Kirchmer, M., 2012. Business process oriented implementation of standard software: how to
achieve competitive advantage efficiently and effectively. Springer Science & Business Media.
Libby, R., 2017. Accounting and human information processing. In The Routledge Companion to
Behavioural Accounting Research (pp. 42-54). Routledge.
Oppenheimer, D.M. and Kelso, E., 2015. Information processing as a paradigm for decision
making. Annual review of psychology, 66, pp.277-294.
Osman, R. and Knottenbelt, W.J., 2012. Database system performance evaluation models: A
survey. Performance Evaluation, 69(10), pp.471-493.
Parker, R.B., 2017. A definition of privacy. In Privacy (pp. 83-104). Routledge.
Rainer, R.K., Cegielski, C.G., Splettstoesser-Hogeterp, I. and Sanchez-Rodriguez, C.,
2013. Introduction to information systems. John Wiley & Sons.
Safa, N.S., Von Solms, R. and Furnell, S., 2016. Information security policy compliance model
in organizations. Computers & Security, 56, pp.70-82.
Van Knippenberg, D., Dahlander, L., Haas, M.R. and George, G., 2015. Information, attention,
and decision making. Academy of Management Journal, 58(3), pp.649-657.
Zhang, Y., Ansari, N., Wu, M. and Yu, H., 2012. On wide area network optimization. IEEE
Communications surveys & tutorials, 14(4), pp.1090-1113.
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