IT for Business: POS System Implementation at Four Seasons - HC1041

This report analyzes the potential benefits and drawbacks of implementing a Point of Sale (POS) system at Four Seasons Greenhouse and Nursery, contrasting it with their current manual register system. It explores how a POS system could enhance competitive advantage through centralized database benefits, improved decision-making, and increased business efficiency. The report also addresses telecommunication options for the POS system, including network types (LAN, WAN, MAN) and media (wired vs. wireless), and identifies potential risks related to security, privacy, and confidentiality. The analysis emphasizes the importance of data security measures like firewalls and authentication protocols to protect sensitive customer and business information. Desklib provides access to similar solved assignments and resources for students.

It for business

It for business
Executive summary
One of the technological tools is POS on which the discussion will be made. It has been observed
that this tool brings improvisation in the overall operations. The four season’s greenhouse and
nursery focuses on the manual registers so that records can be maintained. But now according to
the recent era, the company focused on the technique of POS so that data can be gathered. So,
the focus will be given on the benefits and drawbacks in context to POS system and also in tis
the risks and telecommunication elements will be elaborated.
1

It for business
Table of Contents
Executive summary.........................................................................................................................1
Introduction......................................................................................................................................1
Advantages and disadvantages of New POS System......................................................................1
Disadvantages..............................................................................................................................2
POS focuses on competitive advantage...........................................................................................2
Centralized database benefits..........................................................................................................2
POS Facilitate in the process of decision making...........................................................................3
POS maintains the efficiency of the business..............................................................................3
Manual techniques to help to track data.......................................................................................3
Type of questions.........................................................................................................................3
Data gathered manages the operations.........................................................................................4
Telecommunication through POS....................................................................................................4
 Type of network....................................................................................................................4
 Type of media.......................................................................................................................4
Risk type in POS SYSTEM.............................................................................................................4
 Security.................................................................................................................................4
 Privacy..................................................................................................................................5
 Confidentiality......................................................................................................................5
Conclusion.......................................................................................................................................5
References........................................................................................................................................6
2

It for business
Introduction
POS is one of the essential step considered by the companies and it assist in finishing the overall
activities that takes place between employees and customers. POS is a technique on which the
organization emphasizes as it assists in attaining the goals. So, in this paper the discussion will
be made on the case study “Blooming with technology”. There are also advantages and
disadvantages of the POS that will be discussed briefly and it helps in controlling the
organizational activities. By considering the concept it can be easy to focus on considering the
decisions which will boost the organizational growth. It has been evaluated that organizations
can achieve the goals if the technique of POS is considered as also it will maintain the image in
the highly competitive market.
Advantages and disadvantages of New POS System
If the technique of POS is taken into consideration, then it has been evaluated that there are
various advantages and disadvantages in context to the overall process. The information of the
four season’s greenhouse and nursery is important to be boosted in the highly competitive
market. By emphasizing on the POS technique it can be easy to collect the information in less
space and also it will boost the overall operations of the company. The technique of POS can
assist in managing the data and also it will safeguard it which directly impacts the overall
organizational activities (Amundsen et al.,2014).
In the Four seasons Greenhouse and Nursery, the data can be controlled by POS and it also
impacts the sale of the company in context to the products and services offered by the
organization in market. By controlling the inventory it can be seen that emphasis should be on
the overall sales of the products (Dontigney, 2018).
To control the inventory of the organization there are many decisions which are important to be
taken into consideration as it can help in minimizing the problems and confusion. When
emphasis is on the units it can be stated that there are learner inventory on which emphasis
should be given so that the operations can be controlled (Aurigi, 2016).
If Four Seasons Greenhouse and Nursery case study is considered then it has been evaluated that
the overall cost can be maintained by focusing on reporting as it assist in analyzing the accurate
information in context to the products and services offered to the customers. By focusing on the
3

It for business
technique it can be seen that there are various factors like accounting that can assist in
maintaining transparency in the workplace. POS technique can assist the organizing in
controlling the information which is collected (Ingram et al., 2015).
Disadvantages
It can be analyzed that up- gradation is important for the company as it maintains regulatory of
the activities and also enhance the overall cost of input. One of the important factors is also
related with risks which can take place due to hacking of the information and also in managing
the information of the organization. This is done when authority is given to the next individuals
who have no right to access it.
POS focuses on competitive advantage
This method assists the organization in controlling the operations and also in maintaining the
competitive advantage. Through this method, it is simple to collect the information that can help
in considering the right decision which is important for the company. Point of sale focuses on
controlling the organizational data and also it maintain the products of the company as it can
assist in attaining the overall competitive advantage. By considering this technique the company
can boost the overall market share (Boddy, McCalman and Buchanan, 2018).
Centralized database benefits
It has been observed that centralized data is taken into consideration then there are various
benefits. Centralized database should be considered by the companies but for small organizations
it is the important aspect which is easy and it maintain the overall change by maintaining security
of information.
The information can also be impacted by considering the factor related to time frame. It can be
examined that it assists in controlling the organizational information which also smoothen the
overall operation of the company. The company database should be controlled so that the targets
set by the company can be attained (Jovcic et al., 2015).
4

It for business
POS Facilitate in the process of decision making
The entire process of the decision making and database management can assist the system related
with POS. If POS is taken into consideration then it can be easy to take accurate decisions for the
company. It is necessary to focus on maintaining it as it helps in attaining objectives of the
company.
POS maintains the efficiency of the business
It can be stated that when the entire products are sold then the information is generated with the
technique of POS and it is important for earning the overall revenue margins. It can be analyzed
that if focus is on the concept of decision making then it can help to provide discounts and
advantages by focusing on the actual cost. The data which is gathered can provide the advantage
and can also focus on the overall analysis of the customers (Pantano, Priporas and Dennis, 2018).
Manual techniques to help to track data
The manual technique is considered then it can be analyzed that consumption of time will be
more which will not offer benefits to the company. The manual technique can collect the wrong
data which can affect the entire method of decision making. To safeguard the information it is
important to focus on the human efforts and it will also take into consideration the overall
management of time (Turner and Musman, 2018).
Type of questions
It is necessary to provide proper response of the questions as it can assist in safeguarding the
entire data. The questions can also be concerned with sales and marketing method as it assist in
emphasizing on the technique of POS. The customer’s doubts can also be solved as it can help to
maintain goodwill in the market. It can also be stated as the beneficial decision of the company
(Schwalbe, 2015).
Data gathered manages the operations
It can be stated that data can be collected with the help of POS technique. It can be analyzed that
the data focuses on maintaining the overall decisions which focuses on the area of discrepancies.
The method of POS can boost the change management and also it focuses on implementing the
change.
5

It for business
Telecommunication through POS
By analyzing the area of telecommunication it can be seen that it is concerned with four seasons’
greenhouse and nursery. The choice is also related with the sector of telecommunication and it
focuses on maintaining the need of the company. There can be choices which are concerned with
the business and it is linked with different network types.
 Type of network
In the recent era, there are different types of network and it focuses on the telecommunication
sector. The best choice can be concerned with LAN which focuses on the overall size of the
organization. If the company is of small size then the overall network can be limited. The LAN
connectivity can be high in context to the speed and it considers the resources concerned with
small organizations that have the resources which are limited in nature.
 Type of media
In context to blooming case study, the wire technology can help in achieving the advantages for
the small units. The small units can be concerned with the four season’s greenhouse and nursery.
Wired community can be concerned with connectivity that should be controlled so that hacking
can be less. Ethernet cables can boost the process of connectivity in an effective manner (Stair
and Reynolds, 2017).
Risk type in POS SYSTEM
The risks linked with POS system are many like privacy, confidentiality and security.
 Security
It has been evaluated that the size of the data is large which should be controlled with the
technique of POS. Also effective security minimizes the risk of hacking. It is important to
minimize the risk of hacking as it boosts the profits of the company. So, it is important to
maintain authentication in the process of controlling the data (Saxena and Pushkar, 2017).
 Privacy
The small companies should focus more on maintaining the privacy as it boost the competitive
advantage for the company. The privacy safeguards the data of the business and also maintains
the goodwill in the highly competitive market. According to the case study, privacy should be
maintained by the companies (Cannataci et al.,2016).
6

It for business
 Confidentiality
In POS System, if the information is leaked then it can impact the organizational operations. The
information of debit and credit cards is leaked then it creates issue for the small companies as
well. It is necessary to safeguard the data and to focus on boosting the growth of the company.
Firewall is the best way that can help in securing the information of the company (Tukker, 2015).
Conclusion
By evaluating the paper, it can be stated that there are advantages and benefits which are linked
with POS system. The company should focus on controlling so that competitive benefits can be
attained. The system can be related with centralization which is important for the employees to
be maintained so that accurate decisions can be considered. The wired connectivity is also linked
with LAN and it focuses on encouraging the privacy, security, confidentiality that can help in
maintaining the POS system.
7

It for business
References
Amundsen, T., Kearney, S.P., Edmonds, S.M., Wang, Y.P., Good, T., Miraglia, M., Cunningham
IV, C.J., Zhu, X. and Giordano, P.A., Metologic Insturments, Inc., 2014. Method of and system
for detecting produce weighing interferences in a POS-based checkout/scale system. U.S. Patent
8,794,525.
Aurigi, A., 2016. Making the digital city: the early shaping of urban internet space. Routledge.
Boddy, D., McCalman, J. and Buchanan, D.A., 2018. The New Management Challenge:
Information Systems for Improved Performance. Routledge.
Cannataci, J.A., Zhao, B., Torres Vives, G., Monteleone, S., Bonnici, J.M. and Moyakine, E.,
2016. Privacy, free expression and transparency: redefining their new boundaries in the digital
age. UNESCO Publishing.
Dontigney, E., 2018. The advantages of Centralised Database storage [Online]. Available at:
https://itstillworks.com/info-8623828-advantages-centralized-database-storage.html. [Accessed
on:12 January 2019].
Ingram, T.N., LaForge, R.W., Williams, M.R. and Schwepker Jr, C.H., 2015. Sales management:
Analysis and decision making. Routledge.
Jovcic, D., Taherbaneh, M., Taisne, J.P. and Nguefeu, S., 2015. Offshore dc grids as an
interconnection of radial systems: Protection and control aspects. IEEE Transactions on Smart
Grid, 6(2), pp.903-910.
Pantano, E., Priporas, C.V. and Dennis, C., 2018. A new approach to retailing for successful
competition in the new smart scenario. International Journal of Retail & Distribution
Management, 46(3), pp.264-282.
Saxena, V.K. and Pushkar, S., 2017. Fuzzy-Based Privacy Preserving Approach in Centralized
Database Environment. In Advances in Computational Intelligence (pp. 299-307). Springer,
Singapore.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
8

It for business
Stair, R. and Reynolds, G., 2017. Fundamentals of information systems. Cengage Learning.
Tukker, A., 2015. Product services for a resource-efficient and circular economy–a
review. Journal of cleaner production, 97, pp.76-91.
Turner, A.J. and Musman, S., 2018. Applying the Cybersecurity Game to a Point-of-Sale
System. In Disciplinary Convergence in Systems Engineering Research (pp. 129-144). Springer,
Cham.
9