Project Management Assignment: IT Center Development Plan

This project execution plan outlines the development of a new IT center, encompassing various project management aspects. It begins with an introduction and project scope, followed by a detailed work breakdown structure (WBS), organizational breakdown structure (OBS), and responsibility assignment matrix (RAM). The assignment includes a project calendar, Gantt chart, and estimated costs based on the WBS. A risk register identifies potential project risks, their likelihood, and impact. Furthermore, the plan presents a schedule for subcontractors, detailing task durations and timelines. The project involves constructing a new IT center in Sydney, with a budget of $40 million for the center and an additional $25 million for IT support over five years. The plan is designed to manage the activities required to deliver the IT Center on time and within budget, with a focus on meeting the client's needs and ensuring the successful completion of the project.

Running Head: PROJECT MANAGEMENT
Assignment Stage 2
Name of the Student
Name of the University

1PROJECT MANAGEMENT
Project Calendar
Holiday Date
New Year’s Eve 1st January
Australia Day 27th January
Labour Day 9th March
Good Friday 10th April
Easter 13th April
Queen’s Birthday 8th June
Final before AFL Grand Final 27th September
Melbourne Cup 5th November
Christmas Day 25th December
Boxing Day 26th December
WBS, OBS, RAM
A WBS or Work Breakdown Structure is a deliverable-oriented breakdown of the entire
project into separate activities and deliverables. The benefit of breaking down the project into
individual activities and deliverables is that they can be treated as individual mini-projects and
can be scheduled separately in order to determine the overall schedule for the project.

2PROJECT MANAGEMENT
Figure 1: Work Breakdown Structure of the Project
(Source: Created by Author)

3PROJECT MANAGEMENT
Project Head Supervisor
WorkersContractor
Technician Tester
Figure 1: OBS of the Project
(Source: Created by Author)
The Organisational Breakdown Structure (OBS) above shows the relationship between
the organisation stakeholders who are involved in the project.
The responsibility assignment matrix is as follows.
Task Name Resource Names
IT Center Design and Development
Construction and Development of IT Center Building
Development of Project Scope, Schedule and Budget Project Head
Selection of Property for the Construction Process Project Head
Purchase Property from Owner Project Head
Select Contractor for the Construction Works Project Head
Develop Architecture Plan Project Head
Hire Workers for the Construction Purposes Project Technical Contractor
Purchase Materials for Construction Project Technical Contractor
Initiate Construction Works Team of Construction Workers

4PROJECT MANAGEMENT
Construction of the Building Team of Construction Workers
Color and Finishing Works Team of Construction Workers
Development, Testing and Integration of Information
Technology
Specify IT System Requirements Project Supervisor and Assistant
Deploy Team for IT Implementation Project Supervisor and Assistant
Discuss and Finalise IT System Requirements Project Supervisor and Assistant
Provide Funds to Initiate Development Works Project Supervisor and Assistant
Procurement of System Hardware Project Supervisor and Assistant
Procurement of System Software Project Supervisor and Assistant
Install Hardware at the New IT Center IT System Technician
Install Software in the Systems IT System Technician
Development and Integration of the IT System Setup IT System Technician
Testing of the Developed System IT Testing Expert
Go Live IT System Technician, IT Testing Expert
Hand Over to Owner and Sign Off Project Head, Project Supervisor and Assistant
The responsibility assignment matrix above shows the activities in the project and the
stakeholders who are assigned to each activity.
Lists of Project Tasks with Durations and Logical Relationships
Task Name Duration Predecessors
IT Center Design and Development 104 wks
Construction and Development of IT Center
Building 50 wks
Development of Project Scope, Schedule and
Budget 4 wks

5PROJECT MANAGEMENT
Selection of Property for the Construction Process 4 wks 2
Purchase Property from Owner 8 wks 3
Select Contractor for the Construction Works 2 wks 4
Develop Architecture Plan 6 wks 5
Hire Workers for the Construction Purposes 4 wks 6
Purchase Materials for Construction 4 wks 7
Initiate Construction Works 2 wks 8
Construction of the Building 10 wks 9
Color and Finishing Works 6 wks 10
Development, Testing and Integration of
Information Technology 54 wks
Specify IT System Requirements 4 wks 11
Deploy Team for IT Implementation 4 wks 13
Discuss and Finalise IT System Requirements 4 wks 14
Provide Funds to Initiate Development Works 2 wks 15
Procurement of System Hardware 2 wks 16
Procurement of System Software 2 wks 17
Install Hardware at the New IT Center 6 wks 18
Install Software in the Systems 4 wks 19
Development and Integration of the IT System
Setup 12 wks 20
Testing of the Developed System 10 wks 21
Go Live 2 wks 22
Hand Over to Owner and Sign Off 2 wks 23

6PROJECT MANAGEMENT
Execution Program
Figure 2: Gantt Chart of the Project
(Source: Created by Author)

7PROJECT MANAGEMENT
Estimated Cost as per WBS
Task Name Duration Resource Names Cost
IT Center Design and
Development 104 wks $64,758,000.00
Construction and
Development of IT Center
Building
50 wks $38,582,400.00
Development of Project
Scope, Schedule and Budget 4 wks Project Head $41,600.00
Selection of Property for
the Construction Process 4 wks Project Head $41,600.00
Purchase Property from
Owner 8 wks Project Head, Cost of the Land[1] $33,083,200.00
Select Contractor for the
Construction Works 2 wks Project Head $20,800.00
Develop Architecture Plan 6 wks Project Head $62,400.00
Hire Workers for the
Construction Purposes 4 wks Project Technical Contractor $22,400.00
Purchase Materials for
Construction 4 wks Project Technical Contractor, Construction
Material and Equipment Costs[1] $2,522,400.00
Initiate Construction Works 2 wks Team of Construction Workers $32,000.00
Construction of the
Building 10 wks Team of Construction Workers, Construction
Costs[1] $2,660,000.00
Color and Finishing Works 6 wks Team of Construction Workers $96,000.00
Development, Testing and
Integration of Information
Technology
54 wks $26,175,600.00
Specify IT System
Requirements 4 wks Project Supervisor and Assistant $32,000.00
Deploy Team for IT
Implementation 4 wks Project Supervisor and Assistant $32,000.00
Discuss and Finalise IT
System Requirements 4 wks Project Supervisor and Assistant $32,000.00
Provide Funds to Initiate
Development Works 2 wks Project Supervisor and Assistant $16,000.00
Procurement of System
Hardware 2 wks Project Supervisor and Assistant, Hardware
Costs[1] $416,000.00
Procurement of System 2 wks Project Supervisor and Assistant, Software $366,000.00

8PROJECT MANAGEMENT
Software Costs[1]
Install Hardware at the
New IT Center 6 wks IT System Technician $40,800.00
Install Software in the
Systems 4 wks IT System Technician $27,200.00
Development and
Integration of the IT System
Setup
12 wks IT System Technician, IT Development
Costs[1] $25,081,600.00
Testing of the Developed
System 10 wks IT Testing Expert $68,000.00
Go Live 2 wks IT System Technician, IT Testing Expert $27,200.00
Hand Over to Owner and
Sign Off 2 wks Project Head, Project Supervisor and Assistant $36,800.00
In order to determine the costs of activities above, first, the unit costs of the resources
(human and material) have been determined. Accordingly, they are assigned to each of the
activities and the final costs are calculated by adding the material costs and multiplying the
resource usage costs of the team members with the number of hours they are working in each
activity.
Risk Register
A risk register is defined as a matrix or table that is used to identify and rate the risks
associated with the project. The risk rating is done by multiplying likelihood (chance of
occurrence) and impact (on project) of the selected risk, both of which are quantified in a certain
scale. In this case, the scale is taken from 1 to 5 – 1 denoting lowest and 5 denoting highest.
Risk Name Likelihood Impact Risk Rating
Major fatal risks
including injuries and
loss of life for the
4 5 20

9PROJECT MANAGEMENT
workers
Lack of proper design
resulting in poor quality
outcome of the design
2 4 8
Technical risks
including poor quality
hardware, external
security threats in the
information system and
others
4 4 16
Sub-Contractor Schedule
Task Name Duration Start Finish
Purchase Materials for Construction 4 wks Mon 1/20/20 Mon 2/17/20
Initiate Construction Works 2 wks Tue 2/18/20 Mon 3/2/20
Construction of the Building 10 wks Tue 3/3/20 Thu 5/14/20
Color and Finishing Works 6 wks Fri 5/15/20 Fri 6/26/20
Procurement of System Hardware 2 wks Mon 10/5/20 Fri 10/16/20
Procurement of System Software 2 wks Mon 10/19/20 Fri 10/30/20
Install Hardware at the New IT Center 6 wks Mon 11/2/20 Mon 12/14/20
Install Software in the Systems 4 wks Tue 12/15/20 Wed 1/13/21
Development and Integration of the IT
System Setup 12 wks Thu 1/14/21 Fri 4/9/21
Testing of the Developed System 10 wks Tue 4/13/21 Tue 6/22/21
Go Live 2 wks Wed 6/23/21 Tue 7/6/21

10PROJECT MANAGEMENT
Hand Over to Owner and Sign Off 2 wks Wed 7/7/21 Tue 7/20/21