Victoria University: IT Centre Development Project Execution Plan

This project management assignment presents a comprehensive project execution plan for the development of a new Information Technology Centre. The plan encompasses various crucial aspects, including an executive summary, project purpose and definition, stakeholder identification and organization, and a detailed project plan. The project's scope involves the construction of a new IT center and the implementation of the latest IT support systems, with a combined budget of $65 million and a 12-month timeframe. The assignment outlines key milestones, phasing, and acceptance criteria. Furthermore, it addresses potential risks such as health and safety, cyber security, and budget overruns, along with change management strategies to ensure project success. The document references relevant project management literature to support its methodologies and recommendations. The assignment also includes a project charter that provides authorization for the planning and preparation phases, requiring client review and authorization at each stage.

Running Head: PROJECT MANAGEMENT
Development of a New Information Technology Centre – Stage 1
Name of the Student
Name of the University

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Table of Contents
Stage 1 – Project Charter.................................................................................................................2
Section 1: Executive Summary....................................................................................................2
Section 2: Project Purpose and Definition...................................................................................2
Section 3: Project Stakeholders and Organization.......................................................................3
Section 4: The Project Plan..........................................................................................................4
Section 5: Risks and Considerations............................................................................................5
Section 6: Change Management..................................................................................................5
Section 7: References..................................................................................................................7

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Stage 1 – Project Charter
Section 1: Executive Summary
The objectives of the project include construction of the IT Center and the
implementation of relevant IT technical support in the newly constructed IT Center. The total
approved and combined budget for the construction of the IT Center and the implementation of
IT setup in the IT Center is $65 million. The expected timeframe for the entire project is 12
months (6 months for the construction and 6 months for the IT implementation). In addition to
the opportunities in the project, there can be some risks that need to be mitigated in order to
ensure the best quality outcome for the project. Some of the risks associated with the project
include Health and safety risk during construction, cyber security risk associated with the IT
implementation, poor quality materials leading to poor quality outcome in the construction of the
IT center, poor quality hardware leading to lack of sufficient technical support as required by the
client and budget overshoot due to unnecessary delays in the project.
Section 2: Project Purpose and Definition
The main purpose of this project is to construct a new IT Center on the land provided by
the client within a specific budget set by the client. The client has also requested for the
implementation of the latest IT support in the IT center and has allocated additional budget for
the same. The project is defined by the following points.
Vision – The client wants to set up an IT Center that will be instrumental in supporting
their business and accordingly, wants to implement relevant IT to support their IT Center.

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Objectives – The objectives of the project include construction of the IT Center and the
implementation of relevant IT technical support in the newly constructed IT Center.
Scope – The scope of the project involves construction of a new IT Center on the land
provided by the client and the development of IT setup in the newly constructed IT Center.
Deliverables – The deliverables of the project includes a fully constructed and designed
IT Center and fully developed IT setup in the IT Center.
Phasing, Staging and Gateway Reviews – This document only provides authorization for
the planning and preparations for the project. At each phase of the project, client review and
authorization will be required to proceed in the next phase. This project charter document is
developed to provide an idea to the client regarding what will be done with the project.
Following client review, the project will be started only if authorization is granted by the client.
Section 3: Project Stakeholders and Organization
The main stakeholders of the project and their roles are identified and specified in the
following table.
Stakeholder Name Stakeholder Designation Stakeholder Role
PLEASE FILL Project Manager Management, control and
administration of the project
PLEASE FILL Finance Manager Management and control of the
finances of the project
PLEASE FILL Construction Manager Supervise the construction of the
IT Center
PLEASE FILL Technical Manager Control and supervision of the IT

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implementation in the new IT
Center
PLEASE FILL Client Funding and supervision in the
project
Section 4: The Project Plan
Project Strategy – The main strategy of the project is to hire a contractor first and assign
construction duties to the contractor providing a specific timeframe and budget.
Approved Budget – The total approved and combined budget for the construction of the
IT Center and the implementation of IT setup in the IT Center is $65 million.
Level of Resources – The project requires construction resources, IT technical resources
(hardware and software) as well as suitable human resources who will be appointed by the
contractors.
Timeframe and Key Milestones – The expected timeframe for the entire project is 12
months (6 months for the construction and 6 months for the IT implementation). Key milestones
include:
 Development of Project Charter
 Development of Project Plan
 Receive Approval to Proceed
 Construction of the IT Center Complete
 Implementation of the IT setup Complete

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Phase or Stage Boundaries – The project will be divided into several phases and at the
end of each stage, there will be a milestone. Once a milestone is reached, the progress will be
reviewed by the client and further authorization will be granted accordingly.
Acceptance Criteria and Processes – The main acceptance criteria for the project include
the IT Center constructed as per the design and requirement provided by the client and all the
necessary IT setup required by the client duly installed and tested appropriately.
Section 5: Risks and Considerations
In addition to the opportunities in the project, there can be some risks that need to be
mitigated in order to ensure the best quality outcome for the project. Some of the risks associated
with the project are listed below in descending order to priority.
 Health and safety risk during construction
 Cyber security risk associated with the IT implementation
 Poor quality materials leading to poor quality outcome in the construction of the
IT center
 Poor quality hardware leading to lack of sufficient technical support as required
by the client
 Budget overshoot due to unnecessary delays in the project
Section 6: Change Management
During the course of the project, change management might be necessary in order to
ensure the project is running right on track and prevent scope creep. The project manager needs
to monitor the progress of the project and if he finds any error or scope creep occurring, he will

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develop a suitable change management plan that will be implemented in the project once it is
ensured that the change is feasible for the project.

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Section 7: References
Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management.
Project Management Institute.
Heagney, J., 2016. Fundamentals of project management. Amacom.
Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning,
scheduling, and controlling. John Wiley & Sons.
Larson, E.W. and Gray, C.F., 2017. Project management: The managerial process. McGraw-Hill
Education.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Walker, A., 2015. Project management in construction. John Wiley & Sons.