IT Centre Development in Australia: An Agile Project Management Plan

This project outlines the development of a new information technology centre in Australia, with an approved budget of $25 million plus an additional $15 million for advanced IT technology. The project assumes the IT centre will support future IT needs, completion will take approximately 182 days, a...Read More

Development of a new information
technology centre

Project description
 The project reflects on the development in
Australia.
 It is found that for developing the centre of
information technology, the amount of budget that
was approved is $25 million and additionally $15
million was also provided for utilizing latest IT
technology within the data centre.
 This is generally done so that the data centre can
successfully support the IT requirements of the
clients quite effectively.

Assumptions
The list of assumptions that are generally made
while developing the IT centre in Australia are listed
below:
The IT centre must be developed in such a way
that it will support all the IT needs for the next
coming years
The time that will be needed for finishing the
development of the IT centre will be around 182
days
The amount of budget that is approved will be
enough for successful completion of the entire
project.

Planning methodology
 It is identified that in order to develop the
information technology centre, agile project
management methodology is mainly utilized within
the project.
 Agile methodology is used for developing the
information technology centre
 So that the entire development can get finished
within the time that is expected by utilizing the
advantage of Automated tools during the testing
phase of the project

Planning methodology
 Agile project methodology is very much advantageous in comparison to other
methodologies as with the help of agile methodology, the challenges as well as issues
that are mainly related with the project can successfully get reduced.
 Moreover, it is found that the use of agile methodology is quite useful in finishing the
entire project faster as compared to the time that is expected earlier.

Project calendar
 Project start date: The initial or starting date of the project will be around 18-06-18
 Project end date: The end date of the project will be on 01-03-2019.
 Weekends: Saturday as well as Sunday are weekends and considered as holiday for all the
employees.

Project calendar Contd.
Monday 11th June Queen’s birthday
Monday 1st October Labour day
Tuesday 25th December Christmas Day
Wednesday 26 December Boxing day

Work breakdown Structure

Organizational breakdown structure (OBS)

Responsibility Matrix
Project
manager
Sponsor Contractor Designer Tester Financial
managers
Supervisor
Project needs analysis A, R I C
Project plan
development
A, R I C
Feasibility analysis I C A, R
Project task scheduling A, R I C
Estimation of project
resources
I C A, R
Allocation of resources I C A, R
Communication plan
development
A, R I C

Responsibility Matrix Contd.
Project team allocation A, R I C
Blueprint creation C I R, A
Assigning IT needs
Necessary equipment
purchase
C I R, A
Recruitment of
development team
C I R, A
Assigning new hardware C I R, A
Assigning software
requirements
C I R, A
Data warehouse
development
C I R, A

Responsibility Matrix Contd.
Network system
development
C I R, A
Application of security
system
C I R, A
Creating connection
between the systems
C I R, A
Hardware testing I A, R C
Software testing I A, R C
Testing of data
warehouse
I A, R C
Reviewing project A, R I C
Sign off A, R I C
Data warehouse A, R I C

Lists of tasks, durations and their logical relationships
Task Name Duration Start Finish Predecessors
Development of new information technology
centre
182 days Mon 18-06-18 Fri 01-03-19
Initiation phase 10 days Mon 18-06-18 Fri 29-06-18
Project needs analysis 7 days Mon 18-06-18 Tue 26-06-18
Project plan development 5 days Tue 19-06-18 Wed 27-06-18 2
Feasibility analysis 4 days Mon 25-06-18 Thu 28-06-18 3
Milestone 1: Completion of initiation phase 0 days Fri 29-06-18 Fri 29-06-18 4
Planning phase 38 days Mon 02-07-18 Wed 22-08-18
Project task scheduling 3 days Mon 02-07-18 Wed 04-07-18 4
Estimation of project resources 5 days Fri 06-07-18 Thu 12-07-18 7
Allocation of resources 8 days Mon 16-07-18 Wed 25-07-18 8

Lists of tasks, durations and their logical
relationships Contd.
Communication plan development 9 days Fri 27-07-18 Wed 08-08-18 9
Project team allocation 10 days Thu 09-08-18 Wed 22-08-18 10
Milestone 2: Completion of planning phase 0 days Tue 21-08-18 Tue 21-08-18 11
Designing phase 40 days Wed 22-08-18 Wed 17-10-18
Blueprint creation 8 days Wed 22-08-18 Fri 31-08-18 11
Assigning IT needs 7 days Fri 31-08-18 Mon 10-09-18 14
Necessary equipment purchase 7 days Mon 10-09-18 Tue 18-09-18 15
Recruitment of development team 20 days Wed 19-09-18 Wed 17-10-18 16
Milestone 3: Completion of designing phase 0 days Wed 17-10-18 Wed 17-10-18 17
Development phase 62 days Thu 18-10-18 Tue 15-01-19
Assigning new hardware 7 days Thu 18-10-18 Fri 26-10-18 17
Assigning software requirements 8 days Mon 29-10-18 Wed 07-11-18 20
Data warehouse development 22 days Thu 08-11-18 Fri 07-12-18 21
Network system development 9 days Thu 06-12-18 Tue 18-12-18 22
Application of security system 9 days Thu 20-12-18 Thu 03-01-19 23

Lists of tasks, durations and their logical
relationships Contd.
Testing phase 23 days Wed 16-01-19 Fri 15-02-19
Hardware testing 8 days Wed 16-01-19 Fri 25-01-19 25
Software testing 8 days Mon 28-01-19 Wed 06-02-19 28
Testing of data warehouse 7 days Thu 07-02-19 Fri 15-02-19 29
Milestone 5: Completion of testing phase 0 days Fri 15-02-19 Fri 15-02-19 30
Closure phase 10 days Mon 18-02-19 Fri 01-03-19
Reviewing project 3 days Mon 18-02-19 Wed 20-02-19 30
Sign off 3 days Thu 21-02-19 Mon 25-02-19 33
Data warehouse maintenance 4 days Tue 26-02-19 Fri 01-03-19 34
Milestone 6: Completion of closure phase' 0 days Fri 01-03-19 Fri 01-03-19 35

Execution programme
Development phase 62 days
Assigning new hardware 7 days
Assigning software requirements 8 days
Data warehouse development 22 days
Network system development 9 days
Application of security system 9 days
Creating connection between the systems 8 days
Milestone 4: Completion of development phase 0 days

Sub-contractors and required labour
schedule
Name Start Finish Remaining Work
Project Manager Mon 18-06-18 Fri 01-03-19 152 hrs.
Project Sponsor Mon 18-02-19 Wed 20-02-19 24 hrs.
Contractor Mon 02-07-18 Fri 07-12-18 16 hrs.
Risk Manager Mon 28-01-19 Fri 15-02-19 120 hrs.
Designer Mon 25-06-18 Fri 15-02-19 192 hrs.
Tester Mon 25-06-18 Fri 15-02-19 176 hrs.
Business Consultant Thu 20-12-18 Mon 25-02-19 80 hrs.
Financial Manager Fri 06-07-18 Fri 07-12-18 16 hrs.
Team Leaders Mon 16-07-18 Mon 10-09-18 16 hrs.
Supervisor Mon 16-07-18 Wed 25-07-18 0 hrs.

Bill of quantities and cost estimation
WBS Task Name Duration Cost
0 Development of new information technology centre 182 days $39,395,200.00
1 Initiation phase 10 days $36,800.00
1.1 Project needs analysis 7 days $14,000.00
1.2 Project plan development 5 days $10,000.00
1.3 Feasibility analysis 4 days $12,800.00
1.4 Milestone 1: Completion of initiation phase 0 days $0.00
2 Planning phase 38 days $73,360.00
2.1 Project task scheduling 3 days $5,040.00
2.2 Estimation of project resources 5 days $6,800.00
2.3 Allocation of resources 8 days $19,200.00
2.4 Communication plan development 9 days $29,520.00

Bill of quantities and cost estimation Contd.
2.5 Project team allocation 10 days $12,800.00
2.6 Milestone 2: Completion of planning phase 0 days $0.00
3 Designing phase 40 days $58,480.00
3.1 Blueprint creation 8 days $12,800.00
3.2 Assigning IT needs 7 days $8,960.00
3.3 Necessary equipment’s purchase 7 days $9,520.00
3.4 Recruitment of development team 20 days $27,200.00
3.5 Milestone 3: Completion of designing phase 0 days $0.00
4 Development phase 62 days $27,110,240.00
4.1 Assigning new hardware 7 days $8,000,000.00
4.2 Assigning software requirements 8 days $7,000,000.00

Bill of quantities and cost estimation Contd.
4.3 Data warehouse development 22 days $66,880.00
4.4 Network system development 9 days $12,000,000.00
4.5 Application of security system 9 days $27,360.00
4.6 Creating connection between the systems 8 days $16,000.00
4.7 Milestone 4: Completion of development phase 0 days $0.00
5 Testing phase 23 days $12,087,200.00
5.1 Hardware testing 8 days $12,012,800.00
5.2 Software testing 8 days $39,680.00
5.3 Testing of data warehouse 7 days $34,720.00

Bill of quantities and cost estimation Contd.
6 Closure phase 10 days $29,120.00
6.1 Reviewing project 3 days $10,800.00
6.2 Sign off 3 days $10,320.00
6.3 Data warehouse maintenance 4 days $8,000.00
6.4 Milestone 6: Completion of closure phase' 0 days $0.00

Risk register
Risk Description Impact Probability Mitigation measures
Inappropriate estimation
of budget
It is identified that due to
inappropriate budget estimate
it is very much difficult to
finish the entire project
successfully.
High High It is very much necessary to
utilized earned value analysis
in order to track the budget
successfully.
Lack of proper resources Due to inappropriate
resources within the project,
it is very much difficult to
complete the development of
the IT centre within the
expected time and budget.
High Medium It is very much necessary to
analyze the resources
properly for the project.

Risk register Contd.
Inappropriate management Due to inappropriate
management of project it is
quite tough to finish the entire
project within the expected
budget and time
Medium Medium It is very much necessary to
utilize proper management
strategies for managing the
project effectively.
Technical issues The technical problem that
occurs due to inappropriate
connection as well as problems
in data warehouse causes lot of
challenges for the project
manager.
High High It is necessary to undertake
testing after the development
phase of the project.

Risk register Contd.
Lack of experience Due to lack of proper
experience, it is very much
difficult for the project manager
to properly finish the project
Medium Medium It is quite necessary to hire
workers for the project who are
very much experienced for
avoiding such issues.

List of tasks and WBS

Project calendar

Network diagram

Gantt chart

Resource cost

Cost and detail budget

Resource Schedule

S-curve
2016 2017 2018 2019
Development of new information technology centre
0
200
400
600
800
1000
1200
1400
S-CURVE
Cumulative Actual Work
Work

Histogram for resources
Project
Manager
Project
Sponsor
Contractor Risk
Manager
Designer Tester Business
Consultant
Finacial
Manager
Team
Leaders
Supervisor
0%
20%
40%
60%
80%
100%
120%
% Work Complete

Resource cost overview
Project
Manager
Project
Sponsor
Contractor Risk
Manager
Designer Tester Business
Consultant
Finacial
Manager
Team
Leaders
Supervisor
0 hrs
50 hrs
100 hrs
150 hrs
200 hrs
250 hrs
300 hrs
350 hrs
400 hrs
450 hrs
500 hrs
Actual Work Remaining Work Baseline Work

Bibliography
 Badewi, A., 2016. The impact of project management (PM) and benefits management (BM)
practices on project success: Towards developing a project benefits governance
framework. International Journal of Project Management, 34(4), pp.761-778.
 Conforto, E.C., Salum, F., Amaral, D.C., da Silva, S.L. and de Almeida, L.F.M., 2014. Can agile
project management be adopted by industries other than software development?. Project
Management Journal, 45(3), pp.21-34.
 Joslin, R. and Müller, R., 2015. Relationships between a project management methodology and
project success in different project governance contexts. International Journal of Project
Management, 33(6), pp.1377-1392.

Bibliography Contd.
 Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to
measuring and monitoring project performance. John Wiley & Sons.
Svejvig, P. and Andersen, P., 2015. Rethinking project management: A structured literature
review with a critical look at the brave new world. International Journal of Project
Management, 33(2), pp.278-290.
 Kucharska, W. and Kowalczyk, R., 2016. Trust, Collaborative Culture and Tacit Knowledge
Sharing in Project Management–a Relationship Model.

Bibliography Contd.
 Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A.M.E. and Villanueva, P., 2014. Project
risk management methodology for small firms. International journal of project
management, 32(2), pp.327-340.
 Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking
project management performance and project success. International journal of project
management, 32(2), pp.202-217.
 Sánchez, M.A., 2015. Integrating sustainability issues into project management. Journal of
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