CO4830 IT Project Management: Web Portal for Lizzie Leather Company

This report outlines a project management approach for the Lizzie Leather Company's web portal project, focusing on establishing effective communication between different centers. It suggests using the Agile Scrum methodology for software development and testing, highlighting its flexibility and adaptability compared to the waterfall model. The report includes a schedule of activities with a Gantt chart, discusses the strengths and weaknesses of teamwork, and presents a communication plan for team members. It also addresses professional and legal issues related to hosting the web portal, such as data security and privacy. The report concludes by emphasizing the importance of training for portal users and the benefits of a well-managed web portal for effective communication within the company. Desklib provides students access to this and other solved assignments for enhanced learning.

Running head: PROJECT MANAGEMENT
Project Management
Individual Report
Name of Student
Name of the University
Author Note

PROJECT MANAGEMENT
Table of Contents
Introduction......................................................................................................................................3
Project Management Approach.......................................................................................................3
Schedule of the Activities................................................................................................................4
Gantt Chart:.................................................................................................................................7
Strength of Team Work...................................................................................................................8
Weaknesses of Team Work.............................................................................................................9
Communication Plan.......................................................................................................................9
Professional and Legal Issues........................................................................................................10
Conclusion.....................................................................................................................................10
References......................................................................................................................................12

PROJECT MANAGEMENT
Introduction
The Lizzie Leather Company has been expanding the business through establishing six
different centers at the different places. It is a crucial aspect for the successful implementation of
this expansion is to manage an effective and efficient communication between all the centers.
The aim of this report is to emphasize on the project management approach that could be an
effective approach for the accomplishment of the objectives and goals of the organization. This
report also explains the difference between the individual work and teamwork and a
communication plan has been introduced that is applicable in communicating with the team
members and introducing them about the change. Hosting a web portal will need certain legal
contracts and policies for ensuring the security and privacy of the data or information being
exchanged or stored in the network.
Project Management Approach
Agile Scrum methodology can be suggested as the best approach for the developing and
testing the software and manipulating the scope of the project towards the aims and objectives of
the organization. Scrum can be defined as the process within the agile methodology that has been
nothing but the combination of the incremental model and iterative model (Agarwal 2017). The
waterfall methodology has been in practiced for very long however; the major drawback of the
waterfall model is that it does not allow the activity to be accomplished unless the previous
activity has been completed. The proposed methodology has not any such restrictions that
previous activity must be completed for next execution. Other fallback of the waterfall
methodology was that a single change in activity would have affected the overall growth and
development of the project. Scrum process provides flexibility in the project and it is change

PROJECT MANAGEMENT
acceptable, as the change in any single activity will not affect the whole project constraints
(Ghafoor, Shah and Rashid 2017). It allows the team members from different backgrounds to be
combined in a team and accomplish the objectives and goals of the project. It allows the
stakeholders to proceed the project as per the goals and objectives set for the project during the
initiation and planning phase. Sprint backlog is another technique introduced by this
methodology introducing the record and milestones are to be delivered within the estimated
budget and time. There are five crucial phases included in this methodology emphasizing on the
planning for the meeting and ensuring that every stakeholder attends the meeting and put forward
their thoughts about the pas of the project, present growth and development, and ensuring in
future the project will be delivered within the estimated budget and time (Annosi, Martini and
Magnusson 2018). The second phase emphasize on the execution of the tasks enlisted during the
sprint backlog development and ensuring that the objectives listed in the “to-do” section is
converted in “done.” Third phase is nothing but ‘daily standup’ that focuses on the regular
meeting execution for the record of the growth and development of the project. It will be
focusing on the achievements those have been left for the accomplishment and what things have
been done previously and are helpful in ensuring that the project moves as per the planned way
(Huijgens et al. 2017). The next phase emphasizes on the retrospective meeting that is nothing
but the meeting with the stakeholders after reviewing the overall growth and development of the
project during review session.
Schedule of the Activities
WBS Task Name Duration Start Finish
Pred
eces
sors

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0 Web Portal for Lizzies 99 days Mon 4/16/18 Thu 8/30/18
1 Phase 1: Initiation 13 days Mon 4/16/18 Wed 5/2/18
1.1 Requirement Analysis 2 days Mon 4/16/18 Tue 4/17/18
1.2 Problem Findings 3 days Wed 4/18/18 Fri 4/20/18 2
1.3 Benefits analyzing for then proposed
solution 2 days Mon 4/23/18 Tue 4/24/18 3
1.4 Determination of the needs and
requirements of Lizzies 3 days Wed 4/25/18 Fri 4/27/18 4
1.5 Draft Preparation for the project 3 days Mon 4/30/18 Wed 5/2/18 5
2 Phase 2: Planning 23 days Thu 5/3/18 Mon 6/4/18
2.1 Assigning Roles and Responsibilities
of team members 5 days Thu 5/3/18 Wed 5/9/18 6
2.2 Determination of the Activities for
initiation 3 days Thu 5/10/18 Mon 5/14/18 8
2.3 Communication with Stakeholders 2 days Tue 5/15/18 Wed 5/16/18 9
2.4 Determination of budget 2 days Thu 5/17/18 Fri 5/18/18 10
2.5 Determination of schedule 4 days Mon 5/21/18 Thu 5/24/18 11
2.6 Project Approval 5 days Fri 5/25/18 Thu 5/31/18 12
2.7 Team Selection 2 days Fri 6/1/18 Mon 6/4/18 13
3 Phase 3: Execution 41 days Tue 6/5/18 Tue 7/31/18
3.1 Allocating the identified resources 5 days Tue 6/5/18 Mon 6/11/18 14
3.2 Hardware requirement analysis 3 days Tue 6/12/18 Thu 6/14/18 16
3.3 Software requirement analysis 3 days Fri 6/15/18 Tue 6/19/18 17
3.4 Development and Growth execution 5 days Wed 6/20/18 Tue 6/26/18 18
3.5 Subscribing cloud services 2 days Wed 6/27/18 Thu 6/28/18 19
3.6 Database management system
installation 15 days Fri 6/29/18 Thu 7/19/18 20
3.7 Web portal Development 8 days Fri 7/20/18 Tue 7/31/18 21
4 Phase 4: Monitoring and 14 days Wed 8/1/18 Mon 8/20/18

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Controlling
4.1 Evaluating the developed system 3 days Wed 8/1/18 Fri 8/3/18 22
4.2 Testing Portal 2 days Mon 8/6/18 Tue 8/7/18 24
4.3 Launching Web Portal 3 days Wed 8/8/18 Fri 8/10/18 25
4.4 Identifying errors 2 days Mon 8/13/18 Tue 8/14/18 26
4.5 Determination of the risks 2 days Wed 8/15/18 Thu 8/16/18 27
4.6 Risk Management 2 days Fri 8/17/18 Mon 8/20/18 28
5 Phase 5: Project Closure 8 days Tue 8/21/18 Thu 8/30/18
5.1 Hand over portal to the management 2 days Tue 8/21/18 Wed 8/22/18 29
5.2 Project Documentation 3 days Thu 8/23/18 Mon 8/27/18 31
5.3 Stakeholder Sign Off 2 days Tue 8/28/18 Wed 8/29/18 32
5.4 Legally detaching the stakeholders
from project 1 day Thu 8/30/18 Thu 8/30/18 33

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Gantt Chart:
Figure 1: Gantt Chart
Source: Created by Author Using MS Project

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Strength of Team Work
Teamwork is always a beneficial aspect for the execution of any project in an efficient
and effective manner as it allows team members to accomplish the single objective through
applying different skills of other team members. Teamwork and its importance came into
account since from the beginning of the life and allowing individuals to understand the
importance of the teamwork. The task or action can be completed in an efficient manner through
the contribution made by different individuals with different skills and provides the various
views of the certain activity (Krishna et al. 2017). It is also a helpful measure for getting support
and help from other team members that is a crucial aspect for motivating the team members to
achieve the goals and objectives of the project. Come of the benefits of the teamwork can be
explained as below:
Better Results: It can be stated that the work being accomplished by the contribution of
the teamwork, the results are mostly positive if managed and communicated in an efficient and
effective manner (Finkelman 2015). Better outcomes has been always recorded if a team is
involved for the accomplishment of the certain activities of the project.
Efficient and effective: As explained above teamwork allows combining the thoughts of
individuals belonging to different culture and thoughts and thus, innovation or new ideas can be
generated (Xiong, Tang and Medlin 2018). This generated idea can be easily manipulated into
the benefits for the project in an efficient and effective manner.
Mutual Support: It has been reported that the individuals within the team can support the
other colleagues for accomplishing the certain activity or job within the project. This support can
bring motivation within the employees for accomplishing the goals and objectives set by the
organization.

PROJECT MANAGEMENT
Sense of Accomplishment: The ratio of the accomplishments done by an individual
member has been extremely high however; teamwork allows them to communicate with each
other and implement the experience or thoughts of other in personal ideas (Ahraf and Aftab
2017).
Weaknesses of Team Work
Unequal participation: the individual within a team might think of dragging himself back
from accomplishing the activities and think of that some else will complete the task. It makes
them the viewers for the project who are not contributing in the project.
Not Team Players: Some of the individuals might not be able to work within the team and
thus, their efficiency might be decreased (Stackz Heckman and Shamshurin 2017). The
individuals who are not capable of contributing their 100% within a team might lag in
contributing their section of contribution and hence, decreasing the capability and capacity of the
whole team.
Creativity limitations: Some of the individuals having creative thinking might be blocked
or stopped from raising their idea as it becomes very important within a team to incorporate
within the team and work for overall good without any risk (Conde et al. 2017).
Communication Plan
The first attempt for making the communication with the team members should be face-
to-face interaction in manner to look in their eyes and make them understandable that this is a
team and everyone is of same value for the team. The team leader and team members should
communicate in a regular interval of time in manner to make sure that not any conflict within the

PROJECT MANAGEMENT
team and every individual is well comfortable to operate with each other. Asking every
individual within the project to be present at the meetings should be ensured by the leader and
make sure that everyone listens and speaks despite of their positions.
Professional and Legal Issues
Professional issues take into account the necessity of the learning, how the portal works,
and it should be difficult for the user to operate it (Kerzner and Kerzner 2017). Legal issues
include the privacy and security of the individuals whose related data and information are being
collected for the operational activities of the Lizzie Leather Company.
Conclusion
The above report explains the aspects related to the deployment of web portal for every
centers of the of the Lizzie Leather company and explained about the necessary elements for the
accomplishment of the goals and objectives of the project. Training to the individuals can be
recommended for the users of the portal in manner to make sure that every individual is well
aware with the properties and working of the portal. This report highlights on the aspects related
to the deployment of a web portal that can be a beneficial measure for the proper and effective
establishment of the communication between the centers.

PROJECT MANAGEMENT
References

PROJECT MANAGEMENT
References
Agarwal, A., 2017. The Basics of SCRUM: A Simple Handbook to the Most Popular Agile
Scrum Framework.
Annosi, M.C., Martini, A. and Magnusson, M., 2018. Investigating the impact of agile control
mechanisms on learning in scrum teams. In Learning and Innovation in Hybrid
Organizations (pp. 213-229). Palgrave Macmillan, Cham.
Ashraf, S. and Aftab, S., 2017. IScrum: An Improved Scrum Process Model. International
Journal of Modern Education and Computer Science, 9(8), p.16.
Ashraf, S. and Aftab, S., 2017. Scrum with the Spices of Agile Family: A Systematic
Mapping. International ournal of Modern Education and Computer Science, 9(11), p.58.
Conde, M.A., Colomo-Palacios, R., García-Peñalvo, F.J. and Larrucea, X., 2017. Teamwork
assessment in the educational web of data: A learning analytics approach towards ISO
10018. Telematics and Informatics.
Finkelman, A., 2015. Leadership and management for nurses: Core competencies for quality
care. Pearson.
Ghafoor, F., Shah, I.A. and Rashid, N., 2017. Issues in Adopting Agile Methodologies in Global
and Local Software Development: A Systematic Literature Review Protocol with Preliminary
Results. International Journal of Computer Applications, 160(7).
Huijgens, H., Lamping, R., Stevens, D., Rothengatter, H., Gousios, G. and Romano, D., 2017,
August. Strong agile metrics: mining log data to determine predictive power of software metrics